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MSAR Web User Guide

mndot.gov

MSAR Web User Guide

What is MSAR?Mobile Solution for Assessment and Reporting (MSAR)

- A cloud based information system used to collect and report emergency relief data

- An application that uses mobile device technology to capture images and location

- Real time data collection and dashboard reporting

MSAR Web User Guide

Customizable Dashboards

Real time results can be viewed in a variety of ways

MSAR Web User GuideReports

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MSAR Web User Guide

MSAR website: https://dot.my.salesforce.com

Enter your individual username and password

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MSAR Web User GuideCreating a Report

This is the home screen where you will see all completed and saved reports

MSAR Web User GuideCreating a Report

1. Choose the Event Name using the drop down menu

2. Select “New DDIR”

MSAR Web User GuideCreating a Report

MSAR Web User GuideReport Name

Report Name: ERXXX-XXXXX-XXXXX

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ERXXX-

XX : Last two digits of the year; X : Number of event for each year;

Report Name: ERXXX-XXXXX-XXXXX

Report Name: ERXXX-XXXXX-XXXXX

ERXXX-XXXXX-

XXX : County or City Code; XX : Route Code (CSAH, CR, MSAS);

ERXXX-XXXXX-XXXXX

XXX : Route Number; XX : Sequence Number (S to N and W to E);

Example:

5/10/18, Polk County, CSAH 9, first event of year in MinnesotaER181-ER181-06004-ER181-06004-00901

MSAR Web User GuideCreating a Report

MSAR Web User GuideCreating a Report

Once complete entering data, click “Save” at bottom of page

MSAR Web User GuideCreating a Report

MSAR Web User GuideCreating a Report

1. Be detailed and not generic2. Click “Add” to add more than one item description for costs3. Click “Save” when all done entering the repair items4. Repeat the same process for “Permanent Repairs”

MSAR Web User GuideCreating a Report

1. Add SP Numbers as line items for each separate group of repairs (Emergency, Permanent Concurrent with Emergency, and Permanent)

2. If there are Permanent Concurrent with Emergency items, place an asterisk, *, next to each item. Also add “*Permanent Concurrent with Emergency” as a line item

MSAR Web User GuideCreating a Report

- The Emergency and Permanent Repairs will show up here and can be edited if needed

- Under “Notes & Attachments” is where pictures will be uploaded. It also can be used for additional documentation such as an inspection report

NOTE: Pictures will need to be resized to around 1 MB each. If uploaded at full size the file will become too large.

MSAR Web User GuideEvent Dashboard

All DDIR’s that have been completed will appear. Click on the desired report to edit or review.

This Dashboard also shows information of each DDIR including the Total Estimate Amount and Status.

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MSAR Web User GuideApproving Reports

Approval:

Once a DDIR is ready, click “Submit for Approval”. A different window will open where you select who to submit it to.

The Approval History will appear here. If the report has been approved or rejected, the status will show up here.

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MSAR Web User GuideApproving Reports

Choose Approver:

- Select the next approver in the drop down menu

- Click “Send to Next Approver”

From the County/City the next step is the DSAE. The DSAE will then send to Central Office and ending at FHWA for final approval.

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MSAR Web User Guide

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Questions?

Thank you!

Bill MeinholzWilliam.meinholz@state.mn.us

651-366-3832

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