multiple award construction services task order contract
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MULTIPLE AWARDCONSTRUCTION SERVICESTASK ORDER CONTRACT
PRE-PROPOSAL CONFERENCE19 January 2012
NY ANGHancock Field NY
Key Personnel Introductions MATOC Contract
National Guard BureauDonna Phillips, Contracting Officer
174th Fighter Wing – Hancock FieldColonel Earl Evans, Mission Support Group CommanderMajor James Oaksford, Base Civil EngineerLt David Livesay, Deputy Base Civil EngineerTSgt Leanne Holmes, Contracting OfficerSMSgt Sandra Fisher, Contracting Officer
107th Air Wing – Niagara FallsMSgt Jennifer Restey, Contracting OfficerTSgt Jason Fronden, Contract Specialist
Multiple Award TaskOrder Contract "MATOC”
CompetitiveMultiple Award
Indefinite Delivery, Indefinite Quantity(IDIQ)
Contract
MATOC PERIOD
OF PERFORMANCE
5 YEARSBASE is 2 YEAR PERIOD
PLUS3 ONE YEAR OPTIONS
Scope (work) of a MATOC Contract
“SCOPE”Covers a broad range of maintenance, repair, & construction services to
include Design Build services
Award of Task Orders
FEDERAL CONTRACTING OFFICERS AT
174th Fighter Wing, Syracuse, NY107th Air Wing, Niagara Falls, NY
MAY AWARD TASK ORDERS
Choice of Locations
174th Fighter Wing, Syracuse, NY Air National Guard
107th Airlift Wing, Air Reserve Station Niagara Falls, NY
174th Fighter Wing supported units located at Ft. Drum, NY
Eastern Air Defense Sector (EADS) Rome, NY
Choice of Dollar Values
$200-$250,000$200-$500,000$200-$1 Million$200-$3 Million$200-$5 Million
Dollar Limits of MATOC Contract
$20,000,000.00 per contractor over the life of the contract
• Once you reach a total of $20M no more offers will be made
Dollar Limits of MATOC Contract
$5,000,000.00 Per Task Order for the General Task Order Contract
(In Rare Cases Over $5M)
$200 MINIMUM ORDER which will be issued at time of basic contract
award
Number of Basic MATOC Awards
A Minimum Of Nine (9) Small Business Awards Anticipated• Task orders may be set-aside for socio-
economic groups such as HUBZone, Service Disabled Veteran Owned Business, Woman Owned Small Business, etc. provided two or more contractors in the socio-economic group are awarded a MATOC Basic
8(A) Contractor Requirements
NOTE: 8(A) Contractors must have
approved business plans on file and services by New York District
Office SBA
Disclaimer
THE FOLLOWING IS A BRIEF OVERVIEW OF THE PROPOSAL REQUIREMENTSOFFERORS ARE CAUTIONED TO
CAREFULLY READ THE REQUIREMENTS OF THE SOLICITATION AND COMPLY
ACCORDINGLY
What to Submit Section 00110 of the RFP details required
information and format• 3 Volumes In 2 Binders are required
• BINDER 1 VOLUME 1 PRICE/COST, PRO FORMA
DOCUMENTS
• BINDER 2 VOLUME 2 PAST PERFORMANCE REQUIREMENTS VOLUME 3 TECHNICAL REQUIREMENTS
VOLUME IOriginal and 3 Copies
Cover Letter SF 1442 - Signed AREAS of CONSIDERATION- Section 00010 EXHIBIT E
• Price for Prototypical Project(s) REPS & CERTIFICATIONS – Section 00600
Volume 2 - Past Performance Proposal• Complete Exhibit A -Performance Relevancy
Form- 6 Part 1/ One Part 2
Have Subcontractors Complete- Exhibit B• Subcontractor Consent and Information Form
List of Clients (name and number) you sent Exhibit C questionnaires to and/or final CCASS forms for the Exhibit A Part 1 projects
VOLUME 2Original and 3 Copies
Exhibit C (Exhibit C Package) Send Questionnaires to
References Introduction Letter, Exhibit C and Questionnaire• References must return NLT the Closing Date
to KO Not to You• Email and Fax addresses available• Do not include copies of what was sent in the
proposal ! If you have a CCASS Final Evaluation for
the project that may be included in lieu of sending form
VOLUME 3Original and 3 Copies
Volume 3 -TECHNICAL PROPOSAL• Read the sub factor requirements carefully and
comply• Complete Exhibit DAnswer questions carefully and thoroughly
Include required Attachments
NO PRICE INFORMATION IN BINDER II
Section 00800- Special Contract Provisions
Offerors should carefully read section 00800- and DIVISION 01 before preparing proposal• Important basic contract requirements and conditions are contained in these sections
The Prototypical Project
Represents type of smaller projects that may be awarded under this contract
Measures contractors’ estimating system
The Government does not intend to award this project, it is for evaluation purposes only
Any references to the location (Camp Shelby, MS) are to be replaced with Hancock Field for estimating purposes
Proposal Evaluation Detailed in Section 00120 of the RFP CAREFULLY review sections 00100,
00110 & 00120 and 00800 through Division 01 when preparing proposal
Comply with Section 00100 AND 00110 requirements
Inquire in writing if you have questions
Proposal Evaluation CONTINUED
Failure to furnish a complete proposal may result in elimination from consideration
Choose your dollar levels carefully• Consider bonding• Experience and staff
These contracts let you grow over time• If you are not found technically capable for the high
of the price range you chose you may be offered an award at a lower price category but this is NOT a guarantee
Best Value Award Basis
Past Performance and Technical when combined are
SIGNIFICANTLY MORE IMPORTANT than price
Best Value Award Decision
Best Value is defined as an award based on the greatest overall
benefit in response to the requirement.
Award is based on other factors in addition to price.
MATOC Awards
The Contractors whose proposals provide the best value to the
Government, price and other non-cost factions considered will be
awarded contracts
Task Order Award & Fair Opportunity
Every Contractor who is awarded a MATOC
contract will be given a FAIR OPPORTUNITY to
complete for the award of Task or Projects unless and exemption applies
Fair Opportunity Exemptions Urgent or emergency
requirements Services are unique or highly
specialized interest of economy and efficiency
Satisfy the minimum guarantee
NOTE: THIS IS NOT A REQUIREMENTS CONTRACT
Other Times You May Not Be Given An Opportunity To Compete
KO May limit competition or exclude a contractor for the following reasons:• Satisfy Agency Small Business Program Goals
Projects will be set-aside for 8(a) MATOC Contractors and/or HUB Zone and/or SDVB MATOC Contractors and/or Women Owned Small Business
• Failure to prosecute the work diligently on a current Task Order Award
• Order outside your areas of consideration
Master Specification
• The Master specification, also referred to as the default specification • Establishes an industrial and/or commercial standards for maintenance and repair of Government Facilities• If SOW does not address a specification for an element of work, the master/default specification applies
Contractor’s Location Normal response time is two (2) days for
site visit and three (3) days to thirty (30) for proposal depending on complexity
Contractors must be able to respond within 120 Minutes in the event of an emergency to view a site and possibly give a price.
Insurance Requirements MATOC contractors are required to
have insurance while under contract- not just when the task order is issued.
You will have access to base for contract related events
Must be in place if responding to emergencies
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Davis Bacon Wages & Bonds Most current Davis Bacon Wage rates will
apply to each MATOC Request for Proposal• Link to Web site will be provided- Note the
most current wage determination at time of award of Task Order applies to the Task Order
Performance and Payment bonds are established by each Task Order • PAYMENT BOND - T.O.>$30K• PERFORMANCE BOND - T.O.>$150K
Task Order AwardExecution Procedures
KO establishes site visit & notifies MATOC Contractors by email• Provides MATOC Project synopsis, offering letter
and basis for award & when available SOW/Plans/Wage Rates etc.(RFQ/RFP) (Note in some instances this will be provided at the site visit)
• KO & Engineer conducts the site visit with MATOC Contractors
• KO validates proposal due date with Contractors
Task Order Award Execution Procedures
Contractor submits questions to KO who will provide answers to all
If necessary, engineer makes changes via addendum and forwards to KO who issues Amendment
Contractor submits price or best value proposal by hand carried, email, or fax as applicable
KO does evaluation and makes award upon receipt of funds
KO emails award notice to awardees Notifies all others of award only
Plans and Specifications• Normal method of distribution will be via
email or web posting• When issued on CD/DVD one set of project
plans & specifications will be provided to each MATOC contractor at no cost.• It is the MATOC contractors responsibility to
notify their subcontractors and provide them copies.• Electronic versions when available will be
on the Web
PROPOSALS ARE DUE NOT
LATER THAN
2:30 p.m. 16 February 2012
DON’T FORGET TO HAVE REFERENCES SENT IN BY THIS TIME & DATE
Important Reminders Award is contemplated to be made without
discussions- Do Not anticipate a chance to make corrections or changes
Your first proposal will probably be your only proposal!!
Read the solicitation requirements carefully!!
Consider using Section 00120 to “rate” yourself before submitting the proposal-is it complete??
Important Reminders All Amendments Will On The FBO Web Site Check Site Regularly For Changes &
Refresh The Page After Closing No Information Will Be
Available Until Award• Awards Will Be Posted To The Web • Results should be announced in Approximately
90 Days
Questions Questions Must Be Submitted In Writing Via
Email to- Ricky.Harvey@ang.af.mil and Leanne.Holmes@ang.af.mil
Submit Questions NLT COB 11 Feb 2012 Submit Questions To KO Only Do Not Call
Other Government Personnel Questions Received Late May Be Held And
Addressed After RFP Closing With Those Who Submitted Offerors
Questions And Answers Will Be Posted To The Web Site Only
Answers To Questions
All Questions, On A Non-Attribution Basis, And The Answers Will Be Posted To The FBO Web Site
If Necessary Addendums, Issued By An Amendment, Will Also Be Posted
Check Web Site Regularly And Don’t Forget To Refresh Web Page
Helpful Websites
www.ccr.gov/ http://orca.bpn.gov/ http://www.gpo.gov/davisbacon/
allstates.html https://www.fbo.gov
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