myminds: where collaboration and agile research come together

Flanders’ digital Research & Incubation Institute

Jeroen Derynck - Belgium Alfresco User Summit 03/10/2013

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Short bio @thethinkingape

§ Director ICT @ iMinds

§ Proud father of a 4 month old baby boy

§ My dada: Business & IT Transformation

§ From product innovation to business model innovation

§ Architecting digital business models § Unified Digital Platforms § Sourcing the right capabilities § Changing the mindsets of companies

§ The digital experience is my religion

§ Digital is not about technology....

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Making digital technologies a driver for economic and social growth

in Flanders

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The iMinds eco-system

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Entrepreneurs

Venture Capital

Investors

Government

Management

Large poolsof privatecapital

Public Stock Markets

§ Major Corporations

§ Strategic Investors§ R&D Centers§ Potential

Acquirers

Universities

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Four Strategic Research Centers in Flanders

ICT Innovation °2004

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NanoTech °1984

Life sciences °1996

CleanTechnology °1991

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ICT is the driving force of innovation in many sectors of society

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From idea to business: our innovation toolbox

5+ years …1 yearTime-to-market

Strategic research

Incubation & Entrepreneurship

Applied Research

Pre-competitivetesting

Knowledge-driven

Explorative

Basics for applied research

Training & coaching

Financing

Facilities

Networking

Internationali-zation

Business-driven

Interdisciplinary Demand-driven

Cooperative

Proof of Concept

Large-scale user trials & living labs

Evaluate technical feasability

Simulations

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Strengths of 5 universities!

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A well balanced ecosystem of partners

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Employment UrbanizationAgeing Society

GlobalizationPublic health

for all and well-being

Environment

Cloud computing

Internetof Things

Big DataConnectivity

& Sensor systems

Security & Privacy

Social & context based IT

Our focus: ICT and five vertical marketsSocietal challenges

Markets

TechnologiesLeveraging our research assets in multiple markets

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Addressing top priorities with digital innovation

§ Residential digital applications & mobility§ City infrastructure & e-City

§ New production (3D printing, robotics) & logistics§ Virtual factory, optimization & automation

§ Patient-centric Care & Wellbeing § Hospital MedTech & Pharma Lifesciences

§ Broadcast, Print & on-line§ Production & Gaming companies

§ Smart Grid Networks with security & resilience§ Residential Smart Homes & electrical cars

§ Telecom, IT infrastructure & Cloud providers§ Web & Application software companies

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800+ Researchers organised in 5 departments

§ Medical ICT, analytics & decision support

§ Big data & bio-informatics

§ Business modeling, policy & regulation

§ User research & living labs

§ Multimedia technologies & computer vision

§ Open data & web applications

§ Networking & sensor technologies

§ Autonomic computing & knowledge management

§ Security, Privacy, Trust

§ Distributed software & cloud computing

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ICT Media Health EnergySmart Cities

Manu-facturing

iMinds’ Research Departments

Future Internet Department

Digital Society Department

Future Media & Imaging Department

Security Department

Future Health Department

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6717348017

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40 mio

5811

1214

17380+ 58

955

903445

34

5811

12 17

8

675

742

45

1,000+ 800+

TOTAL REVENUE

RESEARCHERS

START-UPSfrom the iMinds incubation programs

PARTNERS in the iMinds ecosystem

PROJECTS with the industry

50+

531,000+PUBLICATIONS on a yearly basis

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iMinds is truly anINTERNATIONAL RESEARCH COMMUNITY

USA

Belgium

France

Netherlands

Greece

Italy

Turkey

China

Sri Lanka

Spain

Japan

Germany

Ecuador

Colombia

Serbia

India

Romania

Iran

United Kingdom

Brazil

Vietnam

Palestine

Pakistan

Croatia

Bulgaria

Sweden

Poland

Mexico

Israel

Hungary

Egypt

Switzerland

Belarus Austria

Slovakia

Portugal

Algeria

Czech Republic

Canada

Argentina

Tunisia

,

Syrian Arab Republic

Singapore

Russia

Malaysia

Congo

Hong Kong Myanmar

Ethiopia

Finland

Macedonia

Latvia

Lithuania

Grenada

Côte d'Ivoire

2012

iMinds is truly anINTERNATIONAL RESEARCH COMMUNITY

USA

Belgium

France

Netherlands

Greece

Italy

Turkey

China

Sri Lanka

Spain

Japan

Germany

Ecuador

Colombia

Serbia

India

Romania

Iran

United Kingdom

Brazil

Vietnam

Palestine

Pakistan

Croatia

Bulgaria

Sweden

Poland

Mexico

Israel

Hungary

Egypt

Switzerland

Belarus Austria

Slovakia

Portugal

Algeria

Czech Republic

Canada

Argentina

Tunisia

,

Syria

Singapore

Russia

Malaysia

Congo

Hong Kong Myanmar

Ethiopia

Finland

Macedonia

Latvia

Lithuania

Grenada

Côte d'Ivoire

201255 nationalities

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Different types of research

5+ years …1 yearTime-to-market

Strategic research

Incubation & Entrepreneurship

Applied Research

Pre-competitivetesting

Knowledge-driven

Explorative

Basics for applied research

Training & coaching

Financing

Facilities

Networking

Internationali-zation

Business-driven

Interdisciplinary Demand-driven

Cooperative

Proof of Concept

Large-scale user trials & living labs

Evaluate technical feasability

Simulations

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ICON:Interdisciplinary Collaborative Research

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The ICON Program

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demand-driven cooperative interdisciplinary research in ICT

“The ICON-model works.”

Lieven DanneelsPresident of VOKAWest-Flanders

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What is a Living Lab?

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Challenges that require cooperative innovation

How to foster business model innovation for small, medium and large enterprises?

How to unlock the power of users in innovation?

How to turn cities into creative, sustainable, smart ecosystems?

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Incubation & Entrepreneurship

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training & coachingfinancing facilities

networking internationalization

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iStart portfolio

Healthcare

Manufacturing

EnergySmart Cities

TokenPKI

ICT

Media

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MyMinds Where collaboration

and agile research come together

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Our collaborative platform is what

truely sets us apart from our peers

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6717348017

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5811

1214

17380+ 58

955

903445

34

5811

12 17

8

675

742

45

1,000+ 800+RESEARCHERSPARTNERS in the iMinds ecosystem

PROJECTS with the industry

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A day in the life of an iMinds project

§ Our projects are done with consortia § Private Partners § Public Partners

§ Universities

§ iMinds has a coordinating role

§ Projects can last up to two years (ICON) § Projects can involve between 3 - 10 partners § The more partners, the more collaborators

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+ 380 projects... a lot of communication channels

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Information overload

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The essence of collaboration

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Communications = project success

N(N-1)/2 is the formula to calculate the number of communication channels on a project where

N = the number of team membersstakeholders on a project

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The old way

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Creating a collaborative culture

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Elements of Collaboration

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MyMinds

§ Alfresco Share - on premise hosting § Core is DMS & WIKIs§ Roll-out in 2009§ State of the art integration architecture § Strong focus on Security

§ Site level

§ Folder level

§ Document level

§ Versioning

§ Collaborative development (of course)§ In conjunction with the researchers

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Architecture

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Integrations

§ Identity & Access Management (SSO) § Link through from ERP (Agresso) § Link through from Salesforce § Site Analytics § Appointments § Conversations & Notifications § Email Distribution lists§ Previewing documents

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Principles

§ Push & Pull subcription mechanism § Self-Service Registration § Invitation by Site Manager

§ Security set by Site Manager (PMO) § Work Packages

§ IT Service Desk is super administrator § Clicks the sites together

§ Clear view on the site members§ Workflows for document reviews § Workflows for email notifications

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Project silos are data silos

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Document library with visual previews

§ Tagging § Metadata § Structuring your documents§ Publishing via web DAV

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Adoption curve

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Adoption curve: new members added by month

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360 + sites and documents

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Documents

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Content Types: on average 137 documents

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49723

162

12371

216 2901 1368

Documents

Blogs

Discussions

Doodle

Calendar

WIKI

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Why not opt for the cloud?

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Challenges

§ Moving beyond document management § Archiving versus fileserver§ Content proliferation

§ Cloud solutions (Dropbox, Google Drive, ...)

§ Every new platform comes with its own DMS § Training § Continue to embed in the ecosystem § Enterprise Search

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Roadmap

§ Digitizing our project life-cycle § Calls § Abstracts

§ Full proposals

§ Project Reporting

§ Content mining § Semantic tagging § Seamless integration of all our digital channels

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