nespelem employee handbook 2009_10

NESPELEM SCHOOL

DISTRICT #14

2009-2010

Employee Information Handbook

PLEASE NOTE: The intent of this handbook is to provide helpful information. If there is a contradiction between this handbook and any bargaining unit agreement or State/Federal law, the bargaining unit agreement or law will have precedence.

NESPELEM SCHOOL STAFF 2009-2010 ADMINISTRATION JOHN ADKINS SUPERINTENDENT/PRINCIPAL SUE PALMER BUSINESS MANAGER VIRGINIA LEZARD ADMINISTRATIVE SECRETARY RANDY HERTENSTEIN MAINTENANCE SUPERVISOR TRACY WHITE / DEAN ERICKSON HEAD TEACHERS CERTIFICATED STAFF BETHANY WILLIAMS KINDERGARTEN GLENNA WHITELAW GRADE 1 SHARON DOUGLAS GRADE 2 TRACY WHITE GRADE 3 NANCY ARMSTRONG-MONTES GRADE 4 JAMA VAN BRUNT GRADE 5 DEAN ERICKSON GRADE 6 TRACIE MERRILL GRADE 7 SHERI EDWARDS GRADE 8 TERRIE SANGER SPECIAL EDUCATION DIRECTOR JAY HARDER PSYCHOLOGIST BETTY BRUESKE PROGRAM FACILITATOR OTHER INSTRUCTIONAL STAFF GLORIA ADOLPH PRESCHOOL INSTRUCTOR MARCI FLORES TECHNOLOGY COORDINATOR SUE DICKEY LIBRARY COORDINATOR/BUS DRIVER MARION IVES CULTURAL EDUCATION COORDINATOR FLORA LONG MUSIC EDUCATION COORDINATOR/ BUS DRIVER ERICA KELLY OPPORTUNITY COORDINATOR BETSY RAINSFORD SCHOOL NURSE KATHLEEN SAM PARAPROFESSIONAL WIYAKA WAGNER PARAPROFESSIONAL DEBBIE JOSEPH PARAPROFESSIONAL THERESA WILDER PARAPROFESSIONAL CINDY ST. PIERRE PARAPROFESSIONAL SUPPORT STAFF VEL WALKER HEAD COOK DEANNA KUEHNE ASSISTANT COOK MARK STEWART MAINTENANCE/CUSTODIAL YOGI McCLUNG BUS MECHANIC/MAINTENANCE DEBBE FRIEDLANDER BUS DRIVER JOYCE FLEISCHMAN BUS DRIVER MICHELLE COVINGTON COUNSELOR ROBIN BERG SPEECH AND LANGUAGE THERAPIST ASST. LORNA THOMPSON SPEECH AND LANGUAGE THERAPIST SHARON WATKINS SPECIAL ED. CONSULTANT BONNIE KNIGHT OCCUPATIONAL THERAPY SPECIALIST BOARD OF DIRECTORS

Pos. #1, Pat Morin Fall 2011 Pos. #2, Annette Moses Fall 2011

Pos. #3, Jolene Marchand Fall 2010 Pos. #4, Jeannie Moon Fall 2010 Pos. #5, Andy Joseph Jr Fall 2010

Nespelem School District 14 509-634- 4541

STAFF EXTENSIONS Adkins, John 12

Adolph, Gloria 39

Armstrong-Montes, Nancy 30

Brueske, Betty 27

Covington, Michelle 15

Dickey Sue 16

Douglas, Sharon 38

Annex classroom 40

Edwards, Sheri 34

Erickson, Dean 36

Flores, Marci 21

Fox, Wiyaka / OT 23

Hertenstein, Randy 24

Ives, Marion 18

Kelly, Erica 22

Lezard, Virginia 10

Long, Flora 17

Merrill, Tracie 35

Special Ed Admin 20

Office/2nd line 31

Opportunity Room 22

Palmer, Sue 11

Rainsford, Betsy 14

Sanger, Terrie 19

Staffroom 13

VanBrunt, Jama 26

Walker, Vel 25

White, Tracy 37

Whitelaw, Glenna 32

Williams, Bethany 41

Bus Garage 634-4547

Jul 2009 Jan 2010sun mon tue wed thur fri sat sun mon tue wed thur fri sat

July 4th Holiday 1 2 3 4 1 2 School Resumes Jan. 4th, 2010Board Meeting 5:00pm 5 6 7 8 9 10 11 3 4 5 6 7 8 9 MLK Day (no school) 18th

12 13 14 15 16 17 18 10 11 12 13 14 15 16 Board Meeting 5:00pm19 20 21 22 23 24 25 17 18 19 20 21 22 23 Waiver Day (no school) 25th26 27 28 29 30 31 24 25 26 27 28 29 30 End of 2nd Quarter

3119

Aug 2009 Feb 2010sun mon tue wed thur fri sat sun mon tue wed thur fri sat

Board Meeting 5:00pm 1 1 2 3 4 5 6 President's Day (no school) 15thTeacher LID Day 2 3 4 5 6 7 8 7 8 9 10 11 12 13 Waiver Day (no school) 16thTeacher Inservice 26th 9 10 11 12 13 14 15 14 15 16 17 18 19 20 Board Meeting 5:00pm1st Day of School 31st 16 17 18 19 20 21 22 21 22 23 24 25 26 27

23 24 25 26 27 28 29 2830 31

1 19

Sep 2009 Mar 2010

sun mon tue wed thur fri sat sun mon tue wed thur fri satLabor Day (no school) 7th 1 2 3 4 5 1 2 3 4 5 6 Board Meeting 5:00 pmNative American Pow Wow 6 7 8 9 10 11 12 7 8 9 10 11 12 13Native American Day 25th 13 14 15 16 17 18 19 14 15 16 17 18 19 20School Board Meeting 20 21 22 23 24 25 26 21 22 23 24 25 26 27Waiver Day (no school) 28th 27 28 29 30 28 29 30 31

20 23

Oct 2009 Apr 2010sun mon tue wed thur fri sat sun mon tue wed thur fri sat

Columbus Day (no school) 12th 1 2 3 1 2 3 End of 3rd QuarterBoard Meeting 5:00 pm 4 5 6 7 8 9 10 4 5 6 7 8 9 10 Waiver Day (no school) 2nd

11 12 13 14 15 16 17 11 12 13 14 15 16 17 Spring Break18 19 20 21 22 23 24 18 19 20 21 22 23 24 Parent/Teacher Conf 16th25 26 27 28 29 30 31 25 26 27 28 29 30 Board Meeting 5:00 pm

21 17

Waiver Day (no school) 2nd Nov 2009 May 2010Parent/Teacher Conf 6th sun mon tue wed thur fri sat sun mon tue wed thur fri satEnd of 1st Quarter 1 2 3 4 5 6 7 1 Board Meeting 5:00 pmVeteran's Day (no school) 11th 8 9 10 11 12 13 14 2 3 4 5 6 7 8 Memorial Day (no schoo) 24thBoard Meeting 5:00 pm 15 16 17 18 19 20 21 9 10 11 12 13 14 15 Waiver Day (no school) 31stEarly Release 25th 22 23 24 25 26 27 28 16 17 18 19 20 21 22Thanksgiving Vacation 29 30 23 24 25 26 27 28 29

30 31 18 20

Dec 2009 Jun 2010sun mon tue wed thur fri sat sun mon tue wed thur fri sat

Early Release/Christmas Prog 1 2 3 4 5 1 2 3 4 5 8th Grade Promotion June 9Christmas Vacation 6 7 8 9 10 11 12 6 7 8 9 10 11 12 School Picnic June 10 Board Meeting 13 14 15 16 17 18 19 13 14 15 16 17 18 19 Early Release June 9 and 10 to be decided 20 21 22 23 24 25 26 20 21 22 23 24 25 26 Board Meeting 5:00 pm

27 28 29 30 31 27 28 29 30 Last Day of School June 10th, 201014 8

Nespelem2009

Eagles2010

Table of Contents INTRODUCTION………………………………………… 1 The Students……………………………………………….. 1 The Public………………………………………………….. 1 Management Rights………………………………………... 1 Equal Employment Employer……………………………… 1 Title I……………………………………………………….. 2 Special Education Services………………………………… 2 SALARY AND BENEFITS……………………………… 3 Salary Payment Schedule………………………………….. 3 Time Sheets………………………………………………... 3 Federal Withholding Taxes………………………………… 3 School Employees’ Retirement System (SERS)…………… 4 Teachers’ Retirement System (TRS)………………………. 4 Social Security (FICA/Medicare)………………………….. 4 Health Insurance…………………………………………… 4 OVERTIME AND COMPENSATORY TIME………… 5 Workers’ Compensation…………………………………… 5 Unemployment Insurance………………………………….. 5 Salary Insurance……………………………………………. Unions……………………………………………………… 5 ON THE JOB……………………………………………… 6 Standards of Conduct………………………………………. 6 Work Hours………………………………………………… 6 Rest Breaks…………………………………………………. 6 Lunch Break………………………………………………… 6 Attendance………………………………………………….. 6 Punctuality………………………………………………….. 6 Absenteeism and Tardiness………………………………… 7 Employee Leave Request…………………………………… 7 Personal and Sick Leave……………………………………. 7 Communications……………………………………………. 7 Personnel Files……………………………………………… 7 Evaluations…………………………………………………. 7 Resignation…………………………………………………. 7 Insubordination……………………………………………… 8 Injuries………………………………………………………. 8 Emergency Information……………………………………… 8 Location of First-Aid Facilities/Supplies…………………… 8 Personal Protection…………………………………………. 8 Reporting of Unsafe Conditions and Practices……………… 8

ON THE JOB continued Emergency Exits…………………………………………… 8 Email/Voice mail…………………………………………... 8 Personal Mail………………………………………………. 9 Personal Telephone Calls and Visiting…………………….. 9 Travel Expenses……………………………………………. 9 District Vehicles……………………………………………. 9 Transporting Students……………………………………… 9 Field Trips & Special Events………………………………. 9, 10 Clothing……………………………………………………. 10 Expenditure of District Funds……………………………… 10 Authorized Use of District-Owned Equipment and Facilities 10 Food Service……………………………………………….. 10 Cell Phone Usage…………………………………………... 10 Housekeeping………………………………………………. 10 Staff Meetings……………………………………………… 11 Head Teachers……………………………………………… 11 Keys………………………………………………………... 11 Lesson Plans……………………………………………….. 11 Student Learning Plans……………………………………. 11 Parent Contacts……………………………………………. 11 Suggestions………………………………………………… 11 Complaints………………………………………………… 11

INTRODUCTION This handbook has been designed to provide you with general information The entire set of District policies and procedures may be found in the District office.

This handbook may not answer all your questions. Your immediate supervisor, the Business Manager, or the Superintendent can answer specific questions you might have. The Students Without students, we do not have our jobs. Students are to be treated with respect and courtesy. Employees are not to embarrass or harass students. If a problem exists involving students, you should discuss the problem with the Superintendent/Principal. The Public In your contacts with the public, YOU, for the moment, represent the Nespelem School District. The District’s reputation with the public is at stake whenever you come in contact with them. We have everything to gain by being courteous, friendly, and helpful. Management Rights The management of the Nespelem School District retains all rights not clearly and explicitly surrendered herein to manage its operations and affairs as it sees fit; including, but not limited to, the right to add to, take from, or change this handbook in any way management deems necessary. Equal employment opportunity The Nespelem School District does not discriminate in any manner contrary to law or justice on the basis of race, color, gender, age, religion, disability, veteran’s status, creed, ancestry, marital status, sexual orientation, arrest/conviction record, military membership, national origin, political affiliation or use of a lawful product off District premises during non-working hours in its educational programs or activities, including employment and admissions. At the same time, the District cherishes its right and duty to seek and retain personnel who will make a positive contribution to its goals and mission in order to enhance the development of student achievement and potential. Reasonable workplace accommodations will be made, upon request, for employees with disabilities. Employees with requests, concerns and/or complaints regarding disability and/or veteran’s status should contact the District Superintendent/Principal, John Adkins at 509-634-4541. 1.

TITLE I The Programs Facilitator is responsible for all State and Federal Grant compliance and monitoring. This person also ensures that all necessary reports and statistics are gathered and submitted. The Program Facilitator is also a coordinator of Professional Development for Nespelem School staff, as well as all facets of Title I. Title I money is awarded to districts based on income levels of students' households. We then design a program to help students at the greatest risk of not meeting state standards (EALRs), particularly in reading and math, kindergarten through 12. Funds may also be used for preschool programs. SPECIAL EDUCATION SERVICES Child Focus Team is coordinated by the School Counselor. The team meets to discuss interventions for a child in which a teacher or parent may have concerns for academically or physically. The team consists of the following persons; Superintendent, Special Education Teacher, the classroom teacher, school nurse, and parent/guardian. Students with a suspected disability may be referred by a Parent, Teacher, or anyone for assessment. A Special Education team may consist of all or some of the following; Superintendent, Special Education Teacher, School Psychologist, Speech/Language Pathologist, Occupational Therapist, the classroom teacher, school nurse, and/or school counselor. Students, with parental permission, are assessed and an appropriate program put in place to assure their success. The team will determine the assessment process. Nespelem School Child Find continues to be open to the public at the Nespelem School in the resource room from 8:00 to 2:00. The screening is available for any child that resides within the Nespelem school district whether or not they are enrolled in school. A parent/guardian, teacher or other involved adult whom has concerns regarding any Educational needs or suspects a disability may complete a referral form. Please contact Terrie Sanger, Special Education Teacher/Director for any further questions at 634-4541 ex. 20.

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Public Participation (WAC 392-172-588) The district welcomes public participation and input regarding the planning and operating of the district’s special education program. Any application and any required policies, procedures, evaluations, plans and reports relating to the district’s special education program are available for public review and comment through Nespelem School. Please contact the Superintendent at 509-634-4541 ex.12 for further information. 2.

SALARY AND BENEFITS Salary Payment Schedule The Nespelem School District pays all employees once a month. Paychecks are distributed on the last business day of the month. Although most District employees (with the exception of custodial, maintenance and District Office staff) work only ten (10) months, September through June, wages are paid in twelve (12) equal payments, September through August. For classified employees, this is calculated by multiplying the hourly rate by the scheduled hours, by the number of days worked plus holidays and then dividing by twelve. Certified employee’s monthly pay is determined by their total contract amount divided by twelve. There are occasional exceptions to the twelve payments for classified staff and temporary staff.

The District offers electronic direct deposit of paychecks to the bank of your choice.

The deposits are electronically deposited into employee accounts on payday. Please check with your bank regarding their policy for posting. The form for setting up direct deposit is available from the District Business Manager. To begin direct deposit, complete the form, attach a voided check and return it to the Business Manager.

When a payday falls during a vacation period, checks will be mailed to employees who do not have direct deposit. It is your responsibility to provide the District payroll office with your correct mailing address. Time Sheets All classified staff are required to keep monthly time sheets. You are responsible for the accuracy of your own time sheet. Your time must be listed daily, showing any leave time or pre-approved extra hours. A copy of this time sheet is available from your building secretary. Your principal/supervisor must receive your time sheet by the 1st of each month. After your supervisor has reviewed and signed the time sheet, it will be forwarded to the District Office.

On days when students are not in attendance because of early release, classified staff shall not work beyond the time of student dismissal without their principal/supervisor’s prior request and approval.

Certified staff are responsible for turning in time sheets for per diem, substituting during your plan time, TRI time or additional paid in-service days. Please complete your time sheet, sign it, and return it to the District office by the 1st of the month. Federal Withholding Taxes These deductions are withheld from your salary by law. By January 31, after the end of the calendar year, a W-2 form will be sent to you totaling all of the taxes withheld from your salary during the past year. 3. School Employees’ Retirement System (SERS)

Membership in SERS begins on the first day of employment in an eligible position. As of September 1, 2000 you are automatically enrolled in SERS Plan 3 unless you have belonged to PERS Plan 1 or SERS Plan 2 in the past. A percentage of your salary is deducted for SERS (PERS Plan 1 and SERS Plan 2 rates are established by the Retirement System; SERS Plan 3 rate is determined by the employee when you enroll) and the District also pays a contribution into the system for you. When an employee becomes a member of SERS, withdrawal of funds is not allowed until employment is ended. Questions about PERS and SERS should be directed to the Washington Public Employees’ Retirement System, (800) 547-6657. PERS Plan Information SERS Plan Information Teachers’ Retirement System (TRS) Membership in TRS begins on the first day of employment in an eligible position. A percentage of your salary is deducted for TRS (Plan 1, Plan 2, Plan 3, rate established by the Retirement System) and the District also pays a contribution into the system for you. The District Office will supply this information to new members. Questions about TRS Plan 1, Plan 2 or Plan 3 should be directed to the Washington Teachers’ Retirement System, (800) 547-6657. Washington Teachers' Retirement System TRS Social Security (FICA/Medicare) Effective January 1, 1991, a change was made in the method for calculating FICA and Medicare contributions -- the District will deduct 6.2% for FICA and 1.45% for Medicare from your paycheck. The District will match your contribution. For additional information, contact the District Business Manager or call the Social Security Office at (800) 772-1213. http://www.ssa.gov/OACT/ProgData/taxRates.html Health Insurance The District pays the state-mandated amount of employee benefits based on FTE. Benefit dollars are applied first toward dental and vision coverage, with the balance going toward medical coverage. Excess benefit dollars are pooled within each bargaining unit group, on an FTE basis. We will be glad to provide you with an estimate of the benefits to which you are entitled. The WEA Select Plans information sheet contains an overview of the medical benefits available and the cost of each plan. The District offers coverage from Premera Blue Cross. Vision coverage will be provided by Vision Service Plan (VSP). Please refer to the List of Participating Physicians for this plan. It is also critical that you tell the provider that you are covered by Vision Service Plan (VSP) at the time you make your appointment so that they may obtain approval prior to your appointment. The District offers participation in Section 125 Benefit Plan that allows employees to elect to pay qualified Section 125 benefits (i.e. medical premiums) with “before tax” dollars. This means that the premium is deducted from your gross pay before taxes are withheld - resulting in a lower tax amount being withheld. In the long run, however, this will affect your social security. Please contact the District Business Manager for more information.

The District also offers a Section 125 Flexible Pay Plan that allows deductions for out of pocket medical and child care expenses to be made pre-tax. The open enrollment period for this plan is

4.

September of each year. Please contact the District Business Manager if you have questions concerning this plan. New employees may begin participation in either Section 125 Plan during their first month of eligible employment. There are certain circumstances that allow the employee and/or their dependents to continue insurance coverage under the COBRA plan, when they would normally not be eligible for coverage. Please carefully read the letter regarding continuation of coverage provided. OVERTIME AND COMPENSATORY TIME The Fair Labor Standards Act (FLSA), the federal wage and hour law, covers classified employees. The law requires that you be paid time and one-half for hours worked in a workweek in excess of 40 hours. The law also provides the District the option of allowing employees to receive compensatory time in lieu of overtime. Compensatory time is also accrued at time and one-half. Compensatory time must be used within 30 days of when it was accrued -- an employee cannot accumulate compensatory time to use at a later date.

All employees must receive advance approval from their supervisors for all extra time worked, whether overtime or not. Please note that it must be approved by your supervisor and the Superintendent prior to working the additional time. Extra hours worked are then to be reported on your time sheet. Workers’ Compensation If you have an accident on the job, notify your supervisor immediately. You may be covered by Workers’ Compensation Insurance. This may provide you with a percentage of your salary as income while you are recuperating along with a percentage of hospital and physician costs. Unemployment Insurance You are covered by unemployment insurance. You can receive benefits, in most cases, if you become unemployed through no fault of your own. Most school employees are not eligible for unemployment insurance while on break during the summer. For additional information, contact the Department of Employment Security at 1-800-318-6022. Salary Insurance Voluntary long-term disability, short-term disability and salary insurance are all available through the Washington Education Association Group Salary Insurance Program. This is a voluntary program and offered as a payroll deduction. If you are interested in this program, the District Business Manager has brochures and applications available. Unions District Certified staff are represented by the Nespelem Education Association (NEA). Classified staff are represented by the Nespelem Public School Employees of WA Please contact the representative in your building for information on joining your union. A copy of each union contract is available from your union representative. Washington Education Association PSE ON THE JOB 5.

Standards of Conduct

General Expectations for all District Personnel are listed as follows:

1. All employees are expected to be punctual and dependable.

2. Employees must be flexible. Changing situations are part of the job.

3. Pride in your work is important and necessary.

4. Confidentiality of student and District records is required.

5. Respect for staff, students, parents and all others you come in contact with is essential.

6. All employees are expected to maintain a positive attitude and discuss all school related issues with their supervisors to work out solutions and provide positive recognition and feedback.

7. Employees must enjoy working with, and for, children.

8. Employees must be able to discipline children in a positive manner.

9. Teaching staff are expected to be actively involved in developing and maintaining a high quality educational program.

10. A neat and clean appearance and dress appropriate to the job is expected. Work Hours Please check with your supervisor.

Rest Breaks All employees working a shift of at least four consecutive hours shall receive a 15-minute paid rest break. An employee working an eight hour day shall be entitled to two paid rest periods of 15 minutes each, one in each half of the shift. Rest breaks are not to be combined. Lunch Break A lunch break that occurs during the scheduled workday is not hours worked if you are relieved from duty for the purpose of eating lunch. A 30-minute lunch break will be scheduled for all employees. Attendance If you will be late or unable to report to work, you should notify your immediate supervisor as soon as possible. Please work in advance with the school secretary when a substitute is needed. Please try to schedule leave for non-school times and days. Please let your supervisor know if you have an emergency. Punctuality Please be on time! If there is inclement weather, leave earlier. Make allowances for emergencies and the unexpected, but be on time. Your start time is 7:45 a.m. unless you have been notified of another time you will arrive. The end of your school day is 3:15 p.m. unless you have been notified of a different time you can leave. Different arrival times and school day endings for staff are decided and approved by the principal. Please be aware some classified employees have varying shift start and end times; everyone isn’t on the same schedule.

6.

Absenteeism and Tardiness All employees are expected to report to work as scheduled and to work their scheduled hours. Employees violating this policy may subject themselves to disciplinary action including- dismissal. Employees must notify their immediate supervisor in advance if they will be absent from work. Employee Leave Request Except in an emergency, all leave must be approved in advance. The obvious exception to this is sick leave. As soon as you return to work after being out ill, please fill out a leave slip, obtain necessary signatures and turn in to the office after the date of the absence. Personal and Sick Leave Please contact your union representative regarding how many sick leave days the District grants you each year. The District provides two personal days per school year to allow employees time to complete business that cannot be done after work hours. Unused personal days are not accumulated from year to year. Personal leave may be denied if an excessive number of requests for a given date prevent the District from hiring an appropriate number of substitutes. Personal leave requests will be granted in the order in which they are received. For details regarding holidays, please refer to your union contract. Communications The District is committed to developing and maintaining effective lines of communication with all employees. District administrators and supervisors shall hold staff meetings to discuss District issues. It is recommended that meetings be scheduled on a quarterly basis. Personnel Files The District Office maintains personnel files and payroll records for District employees. The following individuals have access to your files: you, your immediate supervisor, the District Business Manager, and the District Superintendent. Dates of employment, title, and salary are considered public information and can be requested by anyone. Evaluations Each employee shall receive at least one written evaluation per school year. Please make arrangements for your pre-observation with your supervisor. Resignation Employees who wish to resign their positions are requested to notify the District Superintendent in writing at least two weeks in advance of their scheduled last day of work. The District provides resignation forms to be completed in order to process final paychecks. Employees who resign are to turn in District owned equipment, keys, materials, and all other items in their possession before their last day of employment.

7. Insubordination All employees are expected to promptly perform job assignments given them by their supervisors. An employee’s refusal or failure to carry out an assignment will be treated as

insubordination. Verbal abuse of a supervisor will also be treated as insubordination. Physical attacks by an employee on any employee or supervisor may result in criminal charges. Injuries Employees are to report all injuries immediately. Secure first aid, even for scratches. Any accident or injury on the job should be reported immediately to your supervisor, whether or not medical attention is required. Except in cases of emergency, accident report forms must be picked up in the District Office before you go for medical treatment. Reporting forms may be obtained from the District Office. Please carefully read the enclosed memo regarding Worker’s Compensation. Nespelem School District is a self-insured employer, and as such, has certain procedures that need to be followed to insure proper handling of any accident or injury claims. Also, please read the Employee’s Responsibility sheet. All accidents must be reported immediately to your supervisor. If you have any questions regarding the handling of an accident or injury on the job, please contact the District Office. Emergency Information The District has provided an information sheet to be completed by each employee. This information is kept on file at the building where you are employed and at the District office. Every effort is made to keep this information confidential.

Location of First-Aid Facilities/Supplies Please contact the school nurse for first-aid supplies for your classroom.

Personal Protection From time to time employees may need to provide first aid for students and/or other employees. The District provides protective gloves. Employees are to put gloves on before dealing with any person when any body fluids are involved. Reporting of Unsafe Conditions and Practices Unsafe conditions or practices should be reported immediately to your supervisor, Building Custodian, the Maintenance Supervisor, or any member of the Safety Committee. Emergency Exits Emergency exit routes are posted throughout each building. New employees please take the time to review and become familiar with the exit routes for the buildings in which you work. Please make sure all room exits are easily accessible. e-mail/voicemail It is the District’s expectation that employees will check their email and voicemail on a regular basis and respond to messages in a timely manner. 8. Personal Mail

Employees are asked not to direct their personal mail to the District. The District receives a great deal of mail on a daily basis. As a result, there is no way the District can guarantee that personal mail will not be accidentally opened or that it will be delivered promptly. Personal Telephone Calls and Visiting From time to time, it may be necessary for you to place or receive a personal telephone call, or discuss a personal matter with a friend or relative. These conversations should be kept to a minimum. In case of in-coming phone calls/visits, you will be contacted immediately in an emergency; otherwise, messages will be taken for you. No personal long distance phone calls may be placed from school phones. Travel Expenses If the District requests that you travel in connection with your job, the District will reimburse you for certain expenses. Travel must be approved in advance by your supervisor and the Superintendent. You are to submit your claims with itemized receipts to the district business manager. If you have a meal reimbursement request when there was not an overnight stay, it is processed through payroll and is considered to be taxable income. Meals incurred during an overnight stay are not considered taxable. When overnight stay is required, the District will provide room and board. When it is necessary to spend nights in a motel/hotel, rooms will be double occupancy to be as efficient and economical as possible. If an employee’s spouse accompanies the employee, any additional expenses must be paid by the employee. Phone calls, movies and other sundry items must be paid directly by the employee. Overnight accommodations are obtained with a purchase order. Please see the business manager for the district credit card. Meals, parking and mileage are reimbursed after the trip and must be documented with itemized receipts. Meals will be reimbursed according to district policy. Approved reimbursement forms must be received in the District office prior to the 5th of the month, for a check to be processed the last business day of the month. All receipts and forms must be turned in on the day you return to the district. District Vehicles The school district has three vehicles for staff use. If you need a vehicle for travel to a conference, class, or meeting the district has asked you to attend or participate in, please reserve one with Randy. If no vehicle is available you may be approved to use your own vehicle. Staff will need to use a district vehicle when one is available. Transporting Students Employees must have completed a driver’s safety training class (formerly known as Class II training) before transporting any student. The District provides this class. If you are interested in completing this training, contact the Transportation Supervisor. Field Trips & Special Events For occasions when students are taken off campus for a field trip or school activity there also must be a parent notice and parent permission slip. No student is to be taken without one. The school secretary, Ms. Lezard, will provide you with a copy of the parent permission slip stored in the office for each participating student.

9.

All such activities must be approved by the principal two weeks in advance of the activity. Participant rosters must be given to all involved staff members at least one week prior to the trip. Please talk to Randy to arrange transportation for the field trip. Please talk to Head Cook Vel if your students will need a sack lunch. Please remember each of these departments need advance notice to provide items needed for your planned field trip. The teacher will make provisions for those students in his or her responsibility not participating in the student trip. Clothing As adult role models, the staff sets an unspoken standard for the students. Clothing should be neat, clean and appropriate for a learning environment. You are asked not to wear clothing that displays or advertises alcohol, drugs, and/or tobacco products. Expenditure of District Funds Expenditure of District funds must be approved in advance. The process for this is to complete a Purchase Request, have it signed by the Building Principal/supervisor, and give it to your building secretary. Upon approval, the District Office then prepares a purchase order. After the purchase order has been issued a copy will be returned to the originator. Employees who wish to be reimbursed for an item that cannot be purchased with a purchase order, must complete the same authorization process prior to purchase. Reimbursements are handled as other payables; the approved reimbursement form must be in the District office by the 5th of the month for payment in the same month. Any employee who makes purchases without a purchase order may be held personally responsible for payment. Authorized Use of District-Owned Equipment and Facilities Permission must be obtained in advance from the District Office for personal use of District-owned equipment or facilities. Set fee must be paid in advance for copies, faxes, etc... Please see the Business Manager for more information regarding set fees for use of business equipment. Food Service All staff are welcome to purchase a meal or ala carte items during scheduled meal hours. All staff members are assigned an ID number that corresponds to their lunch account. The account is a debit system; therefore funds must be in the account prior to making a purchase. Payments to your account are accepted at the school office. Cash is not accepted in the lunch line. If there are insufficient funds in your account, you will not be able to make food purchases. If you are new to the District, do not have an ID number, or if you have any questions regarding charges on your meal account, please contact Gin. Cell Phone Usage Cell phones are provided to the bus drivers and some administrative staff for safety and emergency use. All personal calls placed on these phones (incoming and outgoing) must be documented and reimbursed to the District every month. Housekeeping To many people, the outside condition of the school suggests what is happening inside the school. Employees are encouraged to help keep the schools’ hallways, playgrounds, and parking lots free of litter and graffiti.

10. Staff Meetings

Staff meetings will be scheduled as needed. Minutes from each of these meetings will be posted. Head Teachers The position of Head Teacher is for student discipline, district emergencies, and district administration liaison support. Their position as Head Teacher does not include approving staff leaving early, leave requests, purchase requisitions, and field trip requests. Please remember the Head Teachers also have a classroom to teach. Their classroom is not the depository of your student discipline problems. Keys Be certain your keys work for the gate, your room, (classroom hall door has an inside lock also), and the staff room. Check with Randy for keys. Please keep your school keys in your possession; don’t let non-school personnel have or use your keys. If you lose your keys report it immediately to Randy, Gin, and the principal. Lesson Plans Work as a Professional Learning Community. Follow the Grade Level Expectations based on priorities from quality data, with proven interventions. Student Learning Plans The teacher of each homeroom will develop a student learning plan for each student. This is done online and is due October 1st. Parent Contacts The parents/guardians of your students are to receive a personal contact from you early and often. You will be the lead contact for all of your homeroom students. Suggestions The District encourages employees to make suggestions for improving present methods of operations or for making your job better. If you have any ideas, employees are encouraged to share them with their immediate supervisor. Complaints It is a goal of the District to provide an enjoyable work climate for all employees. It is important that you feel free to discuss any problems with management. The District has established a procedure for all employees to follow:

Step One Discuss with your immediate supervisor

Step Two Review with District Administrator

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