new mexico broadband program internet tools for …...bookkeeping versus accounting • bookkeeping...

New Mexico Broadband Program

Internet Tools for Small Business Success

Module 3

Accounting and Finance

New Mexico Broadband Program in partnership with Fast Forward New Mexico

Internet Tools for Small Business

Success Class Series

1. Terminology & Planning

2. Communication &

Collaboration

3. Accounting & Finance

4. Intro to Online Marketing

5. E-Newsletters

6. Websites & Blogs

7. Search Engine Optimization

8. E-Commerce

9. Intro to Social Media

Marketing

10. Facebook & Twitter

11. Social Media Administration

12. Linked In

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New Mexico Broadband Program in partnership with Fast Forward New Mexico

Primary Business Components

• Planning

• Operations

• Accounting & Finance

• Sales & Marketing

• Hiring

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Planning

Accounting & Finance

Operations

Marketing & Sales

Management & Hiring

New Mexico Broadband Program in partnership with Fast Forward New Mexico

How This Class Works

Discussion & Demonstrations

Hands-on Exercises

Terminology

New Mexico Broadband Program in partnership with Fast Forward New Mexico

Class Framework

Divided into Core Business Elements

• Internet Tools for each Element

Terminology

Realm of tools

Choosing the right tool for your business

Getting Started

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New Mexico Broadband Program in partnership with Fast Forward New Mexico

Today’s Class Goals

• Understand the terms bookkeeping,

accounting, and finance

• Learn ways to finance your business

• Understand the benefits using online

accounting tools

• Explore local resources for financing

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New Mexico Broadband Program in partnership with Fast Forward New Mexico

Accounting

The systematic recording, reporting, and analysis of financial

transactions of a business.

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Terminology

New Mexico Broadband Program in partnership with Fast Forward New Mexico

Bookkeeping

Keeping records of what is bought, sold, owed, and owned;

what money comes in, what goes out, and what is left.

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Terminology

New Mexico Broadband Program in partnership with Fast Forward New Mexico

Bookkeeping versus Accounting

• Bookkeeping - systematic recording of the amounts, dates

and sources of each revenue and expense transaction

• Accounting - the bigger picture. It is the system that

tracks data, including people, and records the

transaction's history. It also uses bookkeeping information

to analyze the business’s financial circumstances.

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New Mexico Broadband Program in partnership with Fast Forward New Mexico

Other Terminology

• Start-up capital – resources needed to launch a business

• Break-even – when revenues equal costs

• Cash flow – the movement of money in and out of your business.

• Profit and Loss Statement – adds the revenues and subtracts the operating expenses, leaving the profits. A profit and loss statement measures the results of operations over a given period of time.

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New Mexico Broadband Program in partnership with Fast Forward New Mexico

Why use Online Accounting Tools?

• The software is always current

• No need for IT support

• Data automatically backed up

• Ability to access from numerous locations

• Ability to access from any computer,

Smartphone, or iPad

New Mexico Broadband Program in partnership with Fast Forward New Mexico

Types of Online Accounting Software

• Simple

Electronic check book www.quicken.com , www.outright.com http://www.youtube.com/watch?v=By6Zhk5IGoA

• Basic

Payroll, receivables, basic inventory system www.quickbooksonline.com

• Standard

Audit trail, multiple users www.Peachtree.com, www.quickbooksonline.com (Quick Books Pro)

• Advanced

Purchased in modules, financial reporting, job costing www.greatplains.com

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New Mexico Broadband Program in partnership with Fast Forward New Mexico 13

Types of Online Accounting Software

New Mexico Broadband Program in partnership with Fast Forward New Mexico

How do I choose the right one?

• Determine your needs

• Be financially literate

• Talk to your accountant or CPA

• Know your Budget

• Talk to your IT Department

• Find out what similar businesses are

using

• Determine your projected growth

• Create a wish list of features

New Mexico Broadband Program in partnership with Fast Forward New Mexico

Finance

A discipline concerned with determining value and making decisions.

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Terminology

New Mexico Broadband Program in partnership with Fast Forward New Mexico

Financial Information

Helps you to:

Price your product

Know if you are making or losing money

Know your cash flow

Work with bankers and investors

Make informed business decisions

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New Mexico Broadband Program in partnership with Fast Forward New Mexico

Resources for Financing your Business

• Personal savings

• Family and Friends

• Bank line of credit

• Commercial loan / Small Business loan

• Strategic Partners and Customers

New Mexico Broadband Program in partnership with Fast Forward New Mexico

Resources for Financing your Business

Local and Regional organizations that can help:

o www.accionnm.org

o www.wesst.org

o www.financenewmexico.org

o www.nmsbdc.org

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New Mexico Broadband Program in partnership with Fast Forward New Mexico

www.accionnm.org

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New Mexico Broadband Program in partnership with Fast Forward New Mexico

www.wesst.org

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New Mexico Broadband Program in partnership with Fast Forward New Mexico

www.financenewmexico.org

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New Mexico Broadband Program in partnership with Fast Forward New Mexico

www.nmsbdc.org

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New Mexico Broadband Program in partnership with Fast Forward New Mexico

Financing Planning

To start a business you need to understand

what your business’s initial cash

requirements will be. Calculate:

• one-time start-up costs

• working capital 12-24 months

• a reserve

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New Mexico Broadband Program in partnership with Fast Forward New Mexico

Initial Cash Needs

New Mexico Broadband Program in partnership with Fast Forward New Mexico

Calculate Start-Up Costs

Use your handout and follow the directions to begin

calculating the initial start up costs of your small

business.

New Mexico Broadband Program in partnership with Fast Forward New Mexico

Today’s Class Goals

• Understand bookkeeping,

accounting, and finance

• Financing your business

• Benefits of using online accounting tools

• Local resources for financing

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We appreciate the time you spent with us.

We hope to see you at the next training!

These materials were created collaboratively by the

New Mexico Department of Information Technology, Fast Forward New Mexico,

and the New Mexico State Library, under grants provided by the

National Telecommunications and Information Administration.

These materials are not to be used for profit.

Connecting you to a world of opportunities