newcastle university & t4 site manager: terminalfour t44u 2013

Fly Swatter / Box Cutter Paul Thompson and Mike Sales

paul.thompson@ncl.ac.uk

mike.sales@ncl.ac.uk

2009 Website Audit

355 websites on our main server

70 prospectus, staff, student and service websites

70 schools, faculties, institutes

215 mysterious websites…

355 websites on our main server

70 prospectus, staff, student and service websites

70 schools, faculties, institutes

215 mysterious websites…

www.ncl.ac.uk 34%

research.ncl.ac.uk 27%

conferences.ncl.ac 6%

teaching.ncl.ac.uk 1%

other hosted domains

32%

2010 Website Moving

www.ncl.ac.uk 34%

research.ncl.ac.uk 27%

conferences.ncl.ac 6%

teaching.ncl.ac.uk 1%

other hosted domains

32%

Choose a template site with some level of customisation

Create users and provide training and documentation.

Choose a template site with some level of customisation

Create users and provide training and documentation.

Drag the finished site onto the live server when complete

Copy the template site Branch to the dev server.

Choose a template site with some level of customisation

Create users and provide training and documentation.

Drag the finished site onto the live server when complete

Copy the template site Branch to the dev server.

Some navigation objects and link sections continue to refer to the template when copied :-(

We based out structure around two navigation objects that collect relatively located content:

• Related Content Advanced • Related Content Branch

These are included when found, and have a naming convention that we hope is easy to follow…

Slide Heading Research grants and contracts awarded in ????:

• Research Councils: £?? million • European Commissions: £?? million • UK-based Charities: £?? million • Other: £?? million

We have a small number of content types used for creating stylesheets… this is the main one.

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internal.ncl.ac.uk

www.ncl.edu.my

www.ncl.ac.uk

Hosted Domain Websites

conferences.ncl.ac.uk

research.ncl.ac.uk

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internal.ncl.ac.uk

www.ncl.edu.my

www.ncl.ac.uk

Hosted Domain Websites

conferences.ncl.ac.uk

research.ncl.ac.uk

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internal.ncl.ac.uk

www.ncl.edu.my

www.ncl.ac.uk

Hosted Domain Websites

conferences.ncl.ac.uk

research.ncl.ac.uk

We’re increasingly using these kinds of structures (rather than Site Syles) to hold our template html and css.

This gives us flexibility to swap in and out components rather than having a new style for each page type.

as an aside, we think a navigation object with an xpath like notation for collecting content pieces would be splendid…

Maybe we can figure this out ourselves with the new javascript formatters

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internal.ncl.ac.uk

www.ncl.edu.my

www.ncl.ac.uk

Hosted Domain Websites

conferences.ncl.ac.uk

research.ncl.ac.uk

We're averaging 5-6 live sites and a

12 users per month, and are even starting

to retire old sites.

There are some navigation objects we’d like to use, but they need

repointing when copied.

Copied branches now drop to a pending state.

We have to add the users to the right group in our directory and

do a user import.

We wanted to synch the structure of the Media Library and its

permissions at the same time as cloning the template.

All of these steps required: • Channel Reset

• Publish • Transfer

All of these steps required: • Channel Reset

• Publish • Transfer

There are some navigation objects we’d like to use, but they need

repointing when copied.

Copied branches now drop to a pending state.

We have to add the users to the right group in our directory and

do a user import.

We wanted to synch the structure of the Media Library and its

permissions at the same time as cloning the template.

Many pauses.

Too much knowledge.

Lots of steps.

Fractures customer communication.

It’s scriptable for our helpdesk, but…