nova project controls 4975 alliance drive fairfax, va
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NOVA Project Controls
Northern Virginia District
4975 Alliance Drive
Fairfax, VA 22030
(703) 269-9231
DATE: March 7, 2014
TO: Don Silies Ms. M. A. Kiwi Roane (Central Office)
Bill Cuttler, PE Jaimie Surface (Central Office)
Chan Basnayake, PE Mitch Ball, PE
Denise Cantwell, PE Arif Rahman, PE
SUBJECT: Project Showing Minutes
Bridge Replacement on Towlston Road over Rocky Run
Project: 0676-029-153, C501, B626
UPC No.: 105016
Order No.: F29
Required Showing: YES
Time Started: 10:00 am
On this date the captioned project was shown to potential bidders in accordance with CD-2007-09/IIM-
CD-2013-05.01. Attached are the minutes of the showing with the attendance sheet indicating the
interested parties present.
There were no questions that could not be answered on the above referenced project.
If there should be any questions, please contact this office.
Sincerely,
Chan Basnayake, PE
Area Construction Engineer
NOVA District
Attachments
Page 1
PROJECT SHOWING MINUTES
Bridge Replacement on Towlston Road over Rocky Run
Project No. 0676-029-153, C501, B626 | UPC No. 105016
March 5, 2014 | 10 a.m. | Turner-Fairbank Highway Research Center
Introductions Arif Rahman, PE – Design Project Manager
Arif Rahman opened the meeting and welcomed all in attendance. The meeting began with all participants introducing themselves.
Overview and Introduction Denise Cantwell, PE – VDOT Project Controls
Denise Cantwell began the presenation. She reviewed the following:
• This is a mandatory showing. Contractor representatives must sign in upon arrival, attend the entire presentation and initial the attendance sheet to verify participation in the project walk-thru.
• Questions would be entertained at the end of the presentation.
• Bids would be due March 26, 2014.
Ms. Cantwell covered the agenda for the showing:
• Design Features (covered by FHWA)
• Construction Features (covered by FHWA)
• Environmental (Consult Permit and note Wood Turtle)
• Utility Features
• Project Controls / Contract & Schedule
• Civil Rights
• Questions and Answers
• Walk-thru
The design and construction team was introduced as follows:
VDOT Construction Management
Area Construction Engineer – Chan B. Basnayake, PE
Construction Manager – Dinesh P. Singh, PE
Design Team:
VDOT Design Project Manager – Arif Rahman, PE
Presenting Today:
Denise Cantwell, PE – VDOT Project Controls
REQUIRED PROJECT SHOWING MINUTES Project No. 0676-029-153, C501, B626 UPC No. 105016
Page 2
Ms. Cantwell gave an overview of the project location:
• Project is located between Old Dominion Dr. and Georgetown Pike
General Information and History of the project were covered as follows:
• Original bridge was built in 1949 and rehabilitated in 1991
• Bridge was structurally deficient and had low load capacity
• Inadequate hydraulic capacity for high water events
• Total bridge width was ~20’ wide curb-to-curb and 22’ long
• Tropical Storm Lee occurred on Sept. 8, 2011
• Closing the road for 8-10 months or longer was not an option
REQUIRED PROJECT SHOWING MINUTES Project No. 0676-029-153, C501, B626 UPC No. 105016
Page 3
• VDOT elected to build five steel pipe (4-ft. diameter CMP) culverts as a temporary structure
• Structurally sound & durable
• Inadequate hydraulic capacity for high water events
Project Information was covered as follows:
• The project includes building a permanent structure that will accommodate peak flows of Rocky Run; a restored opening using permanent sheet piling to guide the creek; GR-FOA-1 and powder coated guardrail; GRS abutment; utilities to be relocated before construction begins; and construction work within existing right of way and during the summer school closure period.
REQUIRED PROJECT SHOWING MINUTES Project No. 0676-029-153, C501, B626 UPC No. 105016
Page 4
• Proposed Bridge and Roadway plan view: o Construction will be within existing right of way
• Rendering of New Towlston Road over Rocky Run: o Elevation view of new bridge with GRS abutments, rail and end wall in beige
(light brown) and deck in concrete color o The deck will have pre-stressed inverted T-Beams and reinforced, cast-in-
place concrete topping
REQUIRED PROJECT SHOWING MINUTES Project No. 0676-029-153, C501, B626 UPC No. 105016
Page 5
• Deck view of new bridge with concrete overlaying: o GRS-IBS abutments, rail and end wall (in beige color) o Bridge Width of 26’
REQUIRED PROJECT SHOWING MINUTES Project No. 0676-029-153, C501, B626 UPC No. 105016
Page 6
Ms. Cantwell went over the Detour Plan for construction, as the road will be closed during construction (during school closure time):
Environmental
Ms. Cantwell gave an overview of the Erosion and Sediment Control requirements.
• Contractor Implemented
o VDOT Monitored
o Approved ESC Plan
� VDOT Road & Bridge Specifications and Standards pertaining to regulated land disturbing activities
� DCR Virginia Erosion and Sediment Control Handbook
• VDOT ESCCC and DCR Inspector Certification
• Construction Entrances (Std. and Spec. 3.02)
Utilities
Ms. Cantwell mentioned that the Contractor is responsible for above ground and below ground utilities. Mr. Rahman added that there are Sprint and Verizon underground utilites at this location. Overhead powerline utilities will be raised before the summer season in order to accommodate sheet piling activites during construction. Conduits will be installed for existing or future underground utility lines through the deck.
REQUIRED PROJECT SHOWING MINUTES Project No. 0676-029-153, C501, B626 UPC No. 105016
Page 7
Important Special Provisions and Coordination
Ms. Cantwell discussed the guidelines for FHWA visits during construction:
• The Contractor shall allow up to 4 site visits by groups of up to 10 people per visit for the purposes of reviewing on-site installation procedures and processes.
• The Contractor shall provide sufficient traffic control to accommodate one (1) van within the work zone for these site visits.
• The Contractor shall also co-ordinate with representatives of the Federal Highway Administration (FHWA) for the purposes of documenting construction processes and procedures.
Project Controls Features
Denise Cantwell discussed the unique special provisions in the contract documents.
Completion of Interim Milestones
• Substantial Completion o Substantial completion shall be the earlier of August 29, 2014 or the First Day
of School o Road and bridge used by traveling public in final configuration o Final surface paving and guardrail, sign and permanent pavement markings
installation, and open all lanes to traffic
• Disincentive o Assessed $500 per calendar day including Sundays and Holidays that the
project is not substantially complete and accepted by Department o This is in addition to any liquidated damages which may be assessed
Progress Schedule for Category II Projects
• Baseline Progress Schedule o At least seven (7) calendar days prior to beginning work o Submit: Narrative, Bar-Chart, and Earnings C-13C o Becomes Schedule of Record
• Monthly Progress Update o Within five (5) working days after the progress payment estimate date o Submit: Bar-Chart Update, Earnings C-13C Update
• Software: No earlier than Primavera P6v2
• Other features o Revised Baseline Schedule o SIA
REQUIRED PROJECT SHOWING MINUTES Project No. 0676-029-153, C501, B626 UPC No. 105016
Page 8
Civil Rights
• Minority Business Enterprises o The project has a 5% achievement goal
� Minority Owned 3% � Female Owned 2%
o No trainees required o Contractor to complete C-61 within 14 days after opening of the bids
• Prior to first estimate contractors must provide o Roster for all employees o Bulletin Boards containing the EEO Law Poster, the Contractor’s EEO Policy and
the name of the EEO officer.
• Forms required include o C-63 DBE/MBE/WBE Enterprise Activities (Semi Final Estimate) o C-57 Total Project Employment o C-28 Hourly Wage Rates
Superstructure Design Overview Virginia Tech
Mr. Cousins discussed the bridge superstructure design, including the inverted T-Beam and the cast-in-place concrete deck.
GRS-IBS Fundementals FHWA
FHWA discussed the design fundementals of the GRS-IBS.
Construction of GRS-IBS FHWA
FHWA discussed the construction methods of the GRS-IBS.
Construction Case Histories and Lessons FHWA
FHWA discussed the case histories and lessons learned of using GRS-IBS in past projects.
Question & Answer Session Arif Rahman, PE – Design Project Manager
Arif Rahman asked for any questions from the contractor representatives. VDOT Representatives provided the responses.
1. Question: It is understood that the guardrail is Power Coated. However is the
attenuator Power Coated?
Response: No.
2. Question: How do we tie the bulb Ts together?
Response: This is a Contractor Means and Methods.
3. Question: How is density testing performed or target densification determined for
open graded aggregate?
REQUIRED PROJECT SHOWING MINUTES Project No. 0676-029-153, C501, B626 UPC No. 105016
Page 9
Response: FHWA will perform vibratory table laboratory testing to determine the maximum density. Then testing using backscatter can be performed to get a rule of thumb number of passes etc for the plate tamper.
Project Walk-Thru
The group of contractor representatives was led on a walk thru of the project. Attendance was taken after the walk-thru and the eligible bidders were announced.
Conclusion
• Upon adjournment of the showing:
• Contractors were reminded to submit all questions thru the CABB system at www.virginiadot.org. at the Advertisement page on the Construction and Maintenance website.
• Questions and Answers and Project Showing Meeting minutes will be posted on VDOT’s website www.virginiadot.org. These will be located under Business Users / Proposals & Bidding / Project Ads.
Bridge Replacement on Towlston Road over Rocky RunBridge Replacement on Towlston Road over Rocky Run
REQUIRED PROJECT SHOWING
Project No. 0676-029-153, C501, B626March 5, 2014 - 10:00 a.m. | Turner-Fairbank Highway Research Center
Denise Cantwell, PENOVA Project Controls
E-mail: Denise.Cantwell@VDOT.Virginia.gov, Phone: (703)-259-2925
Overview
• Qualified Bidders (Two Parts Required)
– Company representatives must sign the attendance sheet upon arrival.
– Company representatives must attend the entire presentation.
– Company representatives must initial their name at the end to verify participation in the project walk-thru.
TOWLSTON BRIDGE REPLACEMENT2
verify participation in the project walk-thru.
– At the end of the walk-thru the list of qualified bidders will be read.
• Questions and Answers
– Entertained at the end.
– Attendees asking questions should identify themselves and the company they represent.
• Bids due March 26, 2014
Showing Agenda
• Project Showing Agenda Today:
– Design Features (covered by FHWA)
– Construction Features (covered by FHWA)
– Environmental (Consult Permit and note Wood Turtle)
– Utilities
TOWLSTON BRIDGE REPLACEMENT
– Important FHWA Site Visit Special Provision
– Project Controls/Contract & Schedule
– Civil Rights
– Question and Answers
3
Introduction of Project Team
VDOT Construction Management
Area Construction Engineer – Chan Basnayake, PE
Construction Manager – Dinesh Singh, PE
Design Team:
VDOT Design Project Manager – Arif Rahman, PE
TOWLSTON BRIDGE REPLACEMENT4
VDOT Design Project Manager – Arif Rahman, PE
Presenting Today:
VDOT Project Controls – Denise Cantwell, PE
Project Location
Project Limits
TOWLSTON BRIDGE REPLACEMENT5
General Information and History
TOWLSTON BRIDGE REPLACEMENT
• Original bridge was built in 1949 & rehabilitated in 1991
• Bridge was structurally deficient & had low load capacity
• Inadequate hydraulic capacity for high water events
• Total bridge width was ~20’ wide curb-to-curb & 22’ long
General Information and History (cont.)
TOWLSTON BRIDGE REPLACEMENT
• Tropical Storm Lee occurred on Sept 8, 2011
• Closing the road for 8-10 months or longer was not an option
• VDOT elected to build five steel pipe (4-ft. diameter CMP) culverts as a temporary structure
General Information and History (cont.)
TOWLSTON BRIDGE REPLACEMENT
• Structurally sound & durable • Inadequate hydraulic capacity for high water events
Project Information
Permanent Structure to Accommodate Peak Flows of Rocky Run
Powder Coated Guardrail
Construction Works will be within
TOWLSTON BRIDGE REPLACEMENT9
Guide Creek through Restored Opening Using Permanent Sheet piling
will be within Existing Right of Way
Utility To Be Relocated before
Construction Begins
Construction Works will be within Existing Right of Way
Proposed Bridge and Roadway
TOWLSTON BRIDGE REPLACEMENT
GRS Abutment
Std. GR- FOA-1 and Powder Coated Guardrail
GRS Abutments
New England Dry Stack
Deck – Pre-stressed Inverted T-Beams and Reinforced, Cast-in-place Concrete Topping
New Towlston Road over Rocky Run
TOWLSTON BRIDGE REPLACEMENT
Elevation view of new bridge with GRS abutments, rail and end wall in beige (light brown) and deck in concrete color
New England Dry Stack
Stream Restoration to Stabilize Rocky Run and Guide Creek through Restored Opening
Bridge Width 26 ft
(2 ft shoulder + 22 ft + 2 ft shoulder)
Minimal Approach Roadway Works
Need Utility Coordination -
Overhead and Underground
TOWLSTON BRIDGE REPLACEMENT12
Deck view of new bridge with concrete overlaying
GRS –IBS abutments, rail and end wall (in beige color)
(2 ft shoulder + 22 ft + 2 ft shoulder)
Powder Coated Guardrail
Beach Mill EB a.m. peak HV=1500900-1500 max HV = 650900-1500 min HV = 21
Beach Mill
over Nichols
Br
Beach Mill WB p.m. peak
HV=1770900-1500 max HV = 840900-1500 min HV = 18
Detour Plan (Road will be Closed During Construction)
Old Dominion Drive
TOWLSTON BRIDGE REPLACEMENT
Rte 7
Widening
Project Location
George Town Pike
Erosion and Sediment Control
• Contractor Implemented
– VDOT Monitored
– Approved ESC Plan
• VDOT Road & Bridge Specifications and Standards pertaining to regulated land disturbing activities
• DCR Virginia Erosion and Sediment Control Handbook
TOWLSTON BRIDGE REPLACEMENT
• VDOT ESCCC and DCR Inspector Certification
• Construction Entrances (Std. and Spec. 3.02)
14
Utility Coordination
• Contactor responsible for above ground and below ground coordination
Important Special Provisions and Coordination
FHWA visits during construction
– The Contractor shall allow up to 4 site visits by groups of up to 10 people per visit for the purposes of reviewing on-site installation procedures and processes.
– The Contractor shall provide sufficient traffic control to accommodate one (1) van within the work zone for these site
TOWLSTON BRIDGE REPLACEMENT
accommodate one (1) van within the work zone for these site visits.
– The Contractor shall also co-ordinate with representatives of the Federal Highway Administration (FHWA) for the purposes of documenting construction processes and procedures.
15
Project Controls Features
TOWLSTON BRIDGE REPLACEMENT16
Project Controls Features
Special ProvisionsCompletion of Interim Milestones
• Interim Milestone
– Substantial Completion
• Substantial completion shall be the earlier of August 29, 2014 or the First Day of School
• Road and bridge used by traveling public in final configuration
• Final surface paving and guardrail, sign and permanent pavement
TOWLSTON BRIDGE REPLACEMENT
• Final surface paving and guardrail, sign and permanent pavement markings installation, and open all lanes to traffic
– Disincentive
• Assessed $500 per calendar day including Sundays and Holidays that the project is not substantially complete and accepted by Department
• This is in addition to any liquidated damages which may be assessed
17
Special ProvisionsProgress Schedule for Category II Projects
• Baseline Progress Schedule
– At least seven (7) calendar days prior to beginning work
– Submit: Narrative, Bar-Chart, and Earnings C-13C
– Becomes Schedule of Record
• Monthly Progress Update
– Within five (5) working days after the progress payment estimate date
TOWLSTON BRIDGE REPLACEMENT
– Within five (5) working days after the progress payment estimate date
– Submit: Bar-Chart Update, Earnings C-13C Update
• Software: No earlier than Primavera P6v2
• Other features
– Revised Baseline Schedule
– SIA
18
Civil Rights
TOWLSTON BRIDGE REPLACEMENT19
Civil Rights
Minority Business Enterprises
• The project has a 5% achievement goal
– Minority Owned 3%
– Female Owned 2%
• No trainees required
TOWLSTON BRIDGE REPLACEMENT
• Complete C-61 within 14 days after opening of the bids
20
Labor
• Prior to first estimate
– Roster of all employees with required info
– Bulletin Boards
• EEO Law Poster
• Contractor’s EEO Policy
• EEO Officer
TOWLSTON BRIDGE REPLACEMENT
• EEO Officer
• Forms
– C-63 DBE/MBE/WEB Enterprise Activities (Semi-Final Estimate)
– C-57 Total Project Employment
– C-28 Hourly Wage Rates
21
Questions & Answers
TOWLSTON BRIDGE REPLACEMENT
• Additional Questions
– Any additional questions that may arise after this project showing
shall be addressed through the normal CABB process.
22
Questions & Answers
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