november 10, 2010 washington, d.c.. agenda secure component tool secure component tool contacts and...
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November 10, 2010November 10, 2010Washington, D.C.Washington, D.C.
AgendaAgenda
Secure Component toolSecure Component tool
Contacts and MessagingContacts and Messaging
WorkspacesWorkspaces
Hypothetical CaseHypothetical Case
CommunicationCommunication(Instant Messaging)(Instant Messaging)
Information Sharing Information Sharing (Workspaces)(Workspaces)
CoordinationCoordination
GroupwareGroupwareCo
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What is Groupware?What is Groupware?
CommunicationCommunication(Instant Messaging)(Instant Messaging)
Information Information (Workspaces)(Workspaces)
CoordinationCoordination
GroupwareGroupware
Secure GroupwareSecure GroupwareC
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E-mailE-mail Message is not encrypted Message can be intercepted Message can be altered Message is not confidential
Internet
Attached documents are not encrypted Both message and attachments can be intercepted Both message and attachments can be altered Both message and attachments are not confidential
E-mail vs. Secure GroupwareE-mail vs. Secure Groupware
Message remains encrypted when stored in the hard drive and while in transit
Message remains encrypted when stored in the hard drive and while in transit
Internet
Message is encrypted all the time Message can not be deciphered Message can not be altered
E-mail vs. Secure GroupwareE-mail vs. Secure Groupware
If user is behind a off-line, OAS servers are used
Authenticity, Integrity and Availability
Initial ConsiderationsInitial Considerations
Facilitate communications among points of contact on Facilitate communications among points of contact on Mutual Legal Assistance.Mutual Legal Assistance.
Confidentiality of the information:Confidentiality of the information: No central databaseNo central database
No OAS Member State has control over the No OAS Member State has control over the applicationapplication
SG/OAS has no access to the information shared by SG/OAS has no access to the information shared by the participantsthe participants
Decision in 2003:Decision in 2003: Groove NetworksGroove Networks
Evolution of the PlataformEvolution of the Plataform
2003 – 2003 – Implementation of Groove NetworksImplementation of Groove Networks
2005 – 2005 – Microsoft acquires Groove Networks Microsoft acquires Groove Networks
2007 2007 – Microsoft integrates Groove to Office 2007– Microsoft integrates Groove to Office 2007
20102010 – Microsoft SharePoint Workspace 2010 – Microsoft SharePoint Workspace 2010
Integration with content management platformIntegration with content management platform
20072007- OAS/Microsoft agreement- OAS/Microsoft agreement
2007 version available in:2007 version available in:
EnglishEnglish
SpanishSpanish
FrenchFrench
PortuguesePortuguese
Technology upgrade:Technology upgrade:
Evolution of the PlataformEvolution of the Plataform
New platform only works in 64-bit platformsNew platform only works in 64-bit platforms
3232
Migration to new 64-bit servers requiredMigration to new 64-bit servers required
Upgrade Windows 2000 to Windows 2003 64-bitUpgrade Windows 2000 to Windows 2003 64-bit
Technology UpgradeTechnology Upgrade
MIGRATEDMIGRATED
UPGRADEDUPGRADED
The SG/OAS has upgraded the current platform to The SG/OAS has upgraded the current platform to its latest versionits latest version
ManagementManagement ServerServerRelay ServerRelay ServerGroove 3.1Groove 3.1
Windows 2000Windows 200032-bit32-bit
Windows 2000Windows 200032-bit32-bit
Storage Storage AreaAreaNetworkNetwork
Windows 2003Windows 200364-bit64-bit
Windows 2003Windows 200364-bit64-bit
Windows 2003Windows 200364-bit64-bit
OfficeOfficeGroove Groove
20072007
Relay ServersRelay Servers
ManagementManagement ServerServer
Technology UpgradeTechnology Upgrade
Components of Groove within Components of Groove within the OAS Infrastructurethe OAS Infrastructure
Microsoft OfficeMicrosoft OfficeGroove 2007Groove 2007
GrooveGrooveUsersUsers
Public and Public and Private Private
componentscomponents
SecuritySecurity
Authenticity, Integrity and availability of the information Authenticity, Integrity and availability of the information
contained in the local hard drive and while in transitcontained in the local hard drive and while in transit
AuthenticityAuthenticity: information is only available to the : information is only available to the
intended recipientintended recipient
IntegrityIntegrity: information is never altered or modified: information is never altered or modified
AvailabilityAvailability: information is always available and ready : information is always available and ready
to be used when desiredto be used when desired
Use of Certificate Authority (CA) and Public Key Use of Certificate Authority (CA) and Public Key
Infrastructure (PKI)Infrastructure (PKI)
High encryption standards usedHigh encryption standards used
Secure Communications SystemSecure Communications System
Definition:Definition:
It is a software that allows groups of geographically It is a software that allows groups of geographically
separated individuals to work together securely over separated individuals to work together securely over
public networks such as the Internet. Security is always public networks such as the Internet. Security is always
enabled and it is not optional.enabled and it is not optional.
Secure Communications System FeaturesSecure Communications System Features
Efficient use of the Network – Bandwidth optimizationEfficient use of the Network – Bandwidth optimization
Synchronization – can be used off-lineSynchronization – can be used off-line
Security is always enabledSecurity is always enabled
Data encryption – local and while in transitData encryption – local and while in transit
Compatibility with MS Office applicationsCompatibility with MS Office applications
User awarenessUser awareness
AlertsAlerts
Users decide who they share information withUsers decide who they share information with
Easy to useEasy to use
LaunchbarLaunchbar
Contacts panelContacts panel
WorkspacesWorkspaces
Common tasksCommon tasks
Status IndicatorsStatus Indicators
ActiveActive
OnlineOnline
Online – No ActivityOnline – No Activity
OfflineOffline
New ContentNew Content
AlertsAlerts
Notifications of status change, content updates and user Notifications of status change, content updates and user
presencepresence
ContactsContacts
WorkspacesWorkspaces
ContentContent
Contacts PanelContacts Panel
The contact panel shows the list of every participant The contact panel shows the list of every participant
added. This panel is different from the contact panel that added. This panel is different from the contact panel that
appears in the Workspacesappears in the Workspaces
Options in the contacts panel:Options in the contacts panel:
Adding contacts using the Search functionalityAdding contacts using the Search functionality
Deleting contactsDeleting contacts
Show contacts statusShow contacts status
MessagingMessaging
Messages can be sent to an individual or a groupMessages can be sent to an individual or a group
Messages can contain text, pictures, documents or audioMessages can contain text, pictures, documents or audio
Messages are sent immediately if the receiver is online. If Messages are sent immediately if the receiver is online. If
the receiver is offline, the message is held until he/she the receiver is offline, the message is held until he/she
reconnectsreconnects
Large files should be shared creating a WorkspaceLarge files should be shared creating a Workspace
Message HistoryMessage History
Message HistoryMessage History
The message history maintains a list of sent and received The message history maintains a list of sent and received
messagesmessages
Workspace DefinitionWorkspace Definition
A workspace is a place for information sharing among A workspace is a place for information sharing among individuals with common goals and objectivesindividuals with common goals and objectives
Workspace DefinitionWorkspace Definition
The information within a Workspace is highly dynamicThe information within a Workspace is highly dynamic
The information is synchronized instantaneously with the The information is synchronized instantaneously with the online members of the Workspaceonline members of the Workspace
Any change in the Workspace is synchronized with offline Any change in the Workspace is synchronized with offline users as soon as they reconnectusers as soon as they reconnect
Only Workspace members can access the information Only Workspace members can access the information shared in that Workspaceshared in that Workspace
Workspace ElementsWorkspace Elements
Files panelFiles panel
Workspace membersWorkspace members
Chat for EVERY memberChat for EVERY memberof the Workspaceof the Workspace
Common tasksCommon tasks
Folders panelFolders panel
Message historyMessage history
Files panelFiles panel
Workspace membersWorkspace members
Chat for EVERY memberChat for EVERY memberof the Workspaceof the Workspace
Common tasksCommon tasks
Folders panelFolders panel
Message historyMessage history
Workspace ContactsWorkspace Contacts
Allows to choose who to share the information withAllows to choose who to share the information with
Allows sending messages to Workspace membersAllows sending messages to Workspace members
Allows to Chat with EVERY member of the WorkspaceAllows to Chat with EVERY member of the Workspace
Allows sharing Word documents, presentations, pictures Allows sharing Word documents, presentations, pictures or any other file typeor any other file type
User RolesUser Roles Manager – changes roles and rightsManager – changes roles and rights Participant – adds documents and invites contactsParticipant – adds documents and invites contacts Guest – read onlyGuest – read only
Folder permissions configurationFolder permissions configuration
Features in a WorkspaceFeatures in a Workspace
Hypothetical CaseHypothetical Case
November 10, 2010November 10, 2010Washington, D.C.Washington, D.C.
Encryption AlgorithmsEncryption Algorithms
RSA 2048-bitsRSA 2048-bits
ElGamal 1536-bitsElGamal 1536-bits
MARC4 192-bitsMARC4 192-bits
ESIGN 1536-bitsESIGN 1536-bits
AES 192-bitsAES 192-bits
MARC4 256-bitsMARC4 256-bits
AES 256-bitsAES 256-bits
IdentityIdentity
MessagesMessages
WorkspacesWorkspaces
Hard DiscHard Disc
Management Management ServerServer
Relay ServerRelay Server
FeatureFeature AlgorithmAlgorithm
On-line CourseOn-line Course““E-Learning” platformE-Learning” platformMS Office Groove 2007MS Office Groove 2007
Available in English Available in English and Spanishand Spanish
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