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NTU Membership: 02AYCA089601

Office of Global Education & Mobility

Time Programme

5.45pm Student Registration

6.10pm Welcome Address by OGEM

6.15pm Presentation by OGEM

6.50pm Presentation by iSOS

7.30pm End of Pre-departure Briefing Light Dinner

Office of Global Education & Mobility

As you progress throughGEM Discoverer

Phase 1

Find out eligibility

Phase 2

Apply for GEM Discoverer

Phase 3

Offer & Acceptance

Phase 6

Pre-trip preparation &

Off you go!

Phase 5

Apply to Host University

Phase 4

Course Matching

Prepare for Departure

Go with an OPEN MIND

• Approach the experience with an open mind

• Accept that things will change and will be

different

• Build international networks with friends from all

over THE WORLD!

• Learn new cultures

1. NTU Online Indemnity Form

4. International SOS Services

3. Health & Travel Insurance

5. Register with MFA

6. Overseas Trip Notification

(MINDEF)

7. Health Check-Up &

Medications8. Accommodation

9. Finances 10. Know The

Local Conditions and Customs

12. Packing for Your Trip

11. Misuse of Drugs

2. Risk Assessment

1. NTU Online Indemnity Form

4. e-Register with MFA

3. International SOS Services

5. Travel Documents

2. Health & Travel Insurance

Prepare for DepartureThings to Note

• You MUST complete the online indemnity form with details of your passport, travel dates, travel insurance, next-of-kin contact details prior to leaving.

• Online indemnity form to be completed no later than two weeks before your departure date. There is a risk of no credit transfer if the indemnity form is not submitted prior to departure.

• The online Indemnity Form is accessible via :GEM Discoverer Website> Online Forms> Guide For Submission of Online Indemnity Form

• Upload ink-signed indemnity form

• Upload supporting documents (eg. passport bio-page, flight itinerary, certificate of insurance)

• Make amendments to the online form to update any new changes.

Prepare for DepartureNTU Online Indemnity Form

• Travel Insurance is MANDATORY

• If your departure date is before 1 June, please purchase the NTU TravelSure

from our vendor, UOI

• Those travelling on and after 1 June will participate in a group insurance plan; further details on the services and the rates payable by students will be announced by email shortly

• Your Host University may require you to have a Health Insurance

• Note that Travel Insurance is not the same as Health Insurance!

Prepare for DepartureHealth & Travel Insurance

• Do take note the emergency hotline numbers of the insurer

• Bring along a photocopy of your insurance policy when abroad

• Report any incidents as soon as you can!

Prepare for DepartureHealth & Travel Insurance

NTU Membership: 02AYCA089601

• Download mobile app ‘International SOS Assistance’

• Read country profiles and travel advisories on website https://www.internationalsos.com

• Important Numbers

• Tel: +65 6338 7800 (Call to Singapore. Request for call collect if using land line)

• 24/7 Assistance Centres. Refer to iSOS website for centre numbers.

Prepare for DepartureInternational SOS Services (iSOS)

https://eregister.mfa.gov.sg/eregisterportal/common/preLoginEregisterView.action

Prepare for Departuree-Register with MFA

• Ensure your passport is valid for 6 months from programme end date

• If your destination is to Russia, your passport has to be valid for at least 18 months from programme end date

• For loss of passport while abroad, please make a report with local police and visit the nearest Singapore Embassy or Consulate for a replacement/ document of identification to return to Singapore

• Update OGEM on any incidents and progress

Prepare for DepartureTravel Documents – Passport

Prepare for DepartureTravel Documents – Air Tickets

• Only confirm your flight bookings once you have received your acceptance from the host university

• Once accepted, confirm all your air and transport tickets and schedule

• Bring along a photocopy of all tickets

• Do note on the arrival timings, especially at night (past midnight)

• Check for your respective airline baggage allowance online

• Give yourself ample travelling time before checking-in and sufficient transit time between connecting flights

• Where possible, travel as a group

• Research thoroughly on the visa requirements for your host country!

• As visa requirements often changes at short notice, you should check with your travel agencies or respective embassies/representative offices to ensure you have the accurate visa document

• Plan carefully and provide ample time for yourself to receive your visa on time prior to your departure

Prepare for DepartureTravel Documents – Air Tickets

• Once your itinerary has been confirmed, please leave a copy of your schedule with your family

• Ensure that you have means of contact with your family

• Readily update your flight itinerary on the NTU Online Indemnity Form submission system whenever there are any changes

Prepare for DepartureTravel Documents – Itinerary

• No longer required if the overseas period is less than 6 months

Prepare for DepartureTravel Documents – Overseas Trip Notification

• Some universities may require medical check-ups, such as TB

• Seek advice on vaccinations and medication that you may requireE.g. Typhoid, Tetanus…

• Always bring extra supplies of regular medications, and doctor’s prescription for customs clearance

Prepare for DepartureTravel Documents – Health Check-up

• Are you staying on-campus or off-campus?

• Does the host university have requirements on accommodation?

• Have you secured your accommodation?

• Book accommodation as early as possible!

Prepare for DepartureAccommodation

• Ensure that you have enough funds for the entire stay, including extensions

• Carry some local currency of your host country but do not carry too much cash

• You may be required to declare your finances if you are bringing in more than the stipulated amount, either in the form of local currency or monetary instruments

• Activate debit/credit card for overseas use and keep all receipts in case of fraud

• Open bank accounts if applicable

• Use of travelers' cheques; keep a separate record

• Departure taxes – Ensure you have enough local currency to pay this tax before departing

Prepare for DepartureFinances

• Cost of living

• Local map and modes of transportation

• Student activities

• Cultural differences

• Local events that may interest youE.g. Arts / Musical Festivals / Football Games

Prepare for DepartureDo Your Research

• Pack appropriately for the weather conditions

• Monitor media reports on your area

• Be sensitive to local customs and dress codes

• Comply with local laws such as alcohol, driving, drugs, protection of wildlife. Store local emergency numbers

• Do not hitch-hike. It is not a safe way of travelling

• Bring suitable power adaptors with power surge protection

Prepare for DepartureLocal Conditions and Customs

• Do note that Singapore has very strict laws on controlled/illegal drugs. Cannabis is illegal in Singapore but legal in Canada, some states in the US and some parts of Europe and Asia.

• The possession and consumption of illegal drugs outside of Singapore by Singapore citizens and Permanent Residents are still considered offences punishable by Singapore law.

• https://www.youtube.com/watch?v=43lTVHFyGPY

Prepare for DepartureMisuse of Drugs

Summer

• Warm – hot weather

Remember to always hydrate

• Weather might still be cool in certain periods!

• Wet weather; increased rainfall

Bring along umbrellas / raincoats

• Longer day than night

Winter

• Shorter day than night

• Cold – bring warm clothing

Prepare for DepartureWeather

Prepare for DeparturePacking for Your Flight

While You Are ThereThings to Note

LOOK OUT

AND LIVE

2. Academic Mat ters

3. Personal Safety and

Secur i ty

4. Sani tary and Heal th Condi t ions

1. Be An Ambassador for

NTU

5. Chain of Contact

• Be punctual for classes

• Do not miss classes without valid reasons

• Exhibit ambassadorial qualities as you represent NTU and Singapore

• Attend Host University’s Orientation

• Seize any opportunity to promote NTU and Singapore to your new friends

While You Are ThereAcademic Matters

NTUNTU NTU

• Add/ Drop courses if applicable

• Successful completion of programme is needed for credit

transfer. Your personal trips should not jeopardise your studies

• NTU course registration for the new semester:

17 June to 5 July

While You Are ThereAcademic Matters

• Academic integrity is taken seriously

• Punctuality is a sign of respect; Lessons will start on time

• Class participation and discussions are expected; please do not skip lessons. Class participation may form part of the assessment

• Always read and review notes beforehand as you may be picked to answer questions!

• Independent thinking & individual contributions are valued in group assignments, and sometimes, will be rated

• You are expected to manage your own time and are responsible for your own learning

• Discipline in class is very important – using your phones in classroom can be considered as poor behaviour

While You Are ThereAcademic Culture

• Avoid isolated, unfamiliar places, or places with a high crime rate

• Plan carefully. Bring enough cash for the day. Do not flaunt expensive jewelry

• Travel in groups. Watch out for each other

• Do not hitch-hike

• Share the driving load. Note local norms

• Always work within the legal framework of the host country. If in doubt, try to give in even if it costs more money

• Be mindful of over consumption of alcohol

• Reminder on ‘Misuse of Drugs’ Act

While You Are TherePersonal Safety & Security

• Know your body and watch what you eat

• Bring a basic first-aid kit.

• If possible, avoid contact with wild birds and animals.

• Wash your hands regularly with soap and water.

While You Are ThereHealth & Sanitation

Who to contact should something unexpected happen?

• Assess the seriousness of the situation

• Always keep your family updated!

• Inform your Host Coordinator and then GEM Discoverer!

• Remain contactable at all times

Contact your Host

Coordinator

Inform OGEM

Call Police? iSOS?

While You Are ThereHealth & Sanitation

Return to NTUThings to Note

1. Academic T ranscr ip t and

T rans fer o f Credi t

2 . S tay Invo lved and

Spread the Word

3. Share Your Journey

• Different systems by host universities.

• Some universities send transcripts to NTU directly while others

require you to order the transcript

Return to NTUAcademic Transcripts & Credit Transfer

Return to NTUAcademic Transcripts & Credit Transfer

• If transcript is sent to you directly, verification is required before upload to the system for finalisation of AU projection

• Email instructions on finalisation of AU projection (to begin the process of credit transfer) will be sent upon your return

Credit Transfer Policy:

‘Up to 8 AUs; course matching required’

• If transcript is sent to OGEM, you will be notified by One Stop when it is ready for collection

• Upon receiving your transcript, please upload it onto the system

• Credit transfer is expected to be completed within 4 to 8 weeks from day of upload

Return to NTUAcademic Transcripts & Credit Transfer

• If transcript is sent to you directly, please send to OGEM for verification. You may keep the original transcript

• Credit transfer is expected to be completed within 4 to 8 weeks of receipt of transcript

Credit Transfer Policy:

‘3 AUs towards UE; course matching not required’

‘6 AUs towards UE; course matching not required’

• If transcript is sent to OGEM, you will be notified by One Stop when it is ready for collection

• No further action is required on your end. OAS will proceed with credit transfer and it is expected to be done within 4 to 8 weeks from day of upload

• Keep up the international outlook and spread the experience to your juniors

• Participate in outreach activities such as information sessions, Summer 360 Fair

• Join GEM Club!

Return to NTUStay Involved & Spread the Word

• Snap away and send us your photos when you are back! Good photos will be showcased!

• Survey – Please help us complete a survey when you return

Return to NTUShare Your Journey

Before you leave…

• NTU Online Indemnity Form

• Health and Travel Insurance

• iSOS

• Register with MFA

• Travel Documents

• Overseas Trip Notification (MINDEF)

• Health Check-Up & Medications

• Accommodation

• Finances

• Know The Local Conditions and Customs

• Packing for Your Flight

While you are there…

• Academic Matters

• Personal Safety and Security

• Sanitary and Health Conditions

• Be An Ambassador for NTU

When you return to NTU…

• Academic Transcript and Transfer of Credit

• Stay Involved and Spread the Word

• Share your journey

In Summary… Look Out For

WE WISH YOU A PLEASANT JOURNEY~