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October 2006 STAR Order Management 1
2007 STAR2007 STAROrder Management Order Management
WorkshopWorkshop
October 23, 2006
Start Time 9:00 AM
October 2006 STAR Order Management 2
ObjectivesObjectives
District STAR coordinators will identify:
• What materials to order
• How to order test materials
October 2006 STAR Order Management 3
AgendaAgenda
• Major changes for 2007• What needs to be ordered?• Ordering
Overview of processOrdering options
• Online ordering• Batch file submission
October 2006 STAR Order Management 4
Major ChangesMajor Changes2007 Ordering2007 Ordering
• Standards-based Tests in Spanish Grades 2–4
• CST Audio CD• Algebra I end-of-course
Grades 7–11
• World History end-of-course Grades 9–11
• EAP Essay separate order Writing Administration 03
• 0000001 School Code = District Students in NPS• Order screens display estimated DFA counts• Easier navigation
October 2006 STAR Order Management 5
District Preparation ChecklistDistrict Preparation Checklist
• Obtain school calendars Including nonpublic schools
• Obtain warehouse calendar• Identify dependent charter schools• Identify nonpublic schools (NPS) providing
special education services• Collect order numbers from site test
coordinators
October 2006 STAR Order Management 6
Site Preparation Checklist: Site Preparation Checklist: Give to District CoordinatorGive to District Coordinator
• School calendar(s)• Number and type of test books required
Based on IEPs• CAPA• Large print, braille, audio CD
Based on math teachers• Algebra I (grade 7–11)
• Other end-of-course math (grades 8–11) Based on science teachers
• End-of-course science (grades 9–11) Based on history-social science teachers
• End-of-course world history (grades 9–11)• Whether additional DFAs needed
October 2006 STAR Order Management 7
General Rules for orderingGeneral Rules for ordering
• Do NOT over-orderDistricts are sent 5% overageSchools are sent 10% overage
• Be realistic with quantitiesEspecially large print and braille
• These materials are expensive!
Mobile populations• Underestimate then use “Supplemental
Order” process if necessary
October 2006 STAR Order Management 8
What needs to be ordered What needs to be ordered for CAPA?for CAPA?
• Examiner’s Manual: one for each examinerCan be used for several studentsAll CAPA levels coveredOne version per district
• Answer documentsOne per student taking CAPAAll CAPA levels covered10% double rated (use overage)
October 2006 STAR Order Management 9
CAPA Manipulatives Not OrderedCAPA Manipulatives Not Ordered
• District needs to assemble manipulatives
• Dependent uponCAPA version
• Assigned by ETSCAPA level
• Determined by IEP team designation for the use of Level I or grade
October 2006 STAR Order Management 10
What needs to be ordered?What needs to be ordered?
• Grade 2Grade-level test booklet for each student
to be tested• Contains:
o English-Language Arts CSTo Mathematics CST
STS test booklet for eligible students• Contains:
o Reading-Language Arts STSo Mathematics STS
October 2006 STAR Order Management 11
What needs to be ordered?What needs to be ordered?
• Grade 3Grade-level test booklet for each student
to be tested• Book 1 contains:
o English-Language Arts CST
o Mathematics CST
• Book 2 contains: o CAT/6 Survey
STS test booklet for eligible students• Contains:
o Reading-Language Arts STS
o Mathematics STS
October 2006 STAR Order Management 12
What needs to be ordered?What needs to be ordered?
• Grade 4Grade-level test booklet for each student
to be tested• Contains:
o English-Language Arts CSTo Mathematics CST
Writing test booklet for all studentsSTS test booklet for eligible students
• Contains:o Reading-Language Arts STSo Mathematics STS
October 2006 STAR Order Management 13
What needs to be ordered?What needs to be ordered?
• Grade 5Grade-level test booklet for each
student to be tested• Contains:
o English-Language Arts CSTo Mathematics CSTo Science CST
October 2006 STAR Order Management 14
What needs to be ordered?What needs to be ordered?
• Grade 6Grade-level test booklet for each
student to be tested• Contains:
o English-Language Arts CSTo Mathematics CST
October 2006 STAR Order Management 16
What needs to be ordered?What needs to be ordered?
• Grade 7Grade-level test booklet for each student
to be tested• Contains:
o English-Language Arts CSTo Mathematics CST
» for students not completing an algebra I course
o CAT/6 Survey
Writing test booklet for all studentsEnd-of-course algebra I test book
• Students completing a standards-aligned algebra I course
October 2006 STAR Order Management 17
What needs to be ordered?What needs to be ordered?
• Grade 8Grade-level test booklet for each
student to be tested• Contains:
o English-Language Arts CSTo Science CSTo History-social science CST
End-of-course Math test book • General math, algebra I, geometry, etc.• Courses aligned to CST blueprint
October 2006 STAR Order Management 18
What needs to be ordered?What needs to be ordered?
• Grade 9Grade-level test booklet for each student to be
tested• Contains:
o English-Language Arts CST
End-of-course Math test book • General math, algebra I, geometry, etc.• Courses aligned to CST blueprint
End-of-course Science test book • Earth science, biology, physics, etc.• Courses aligned to CST blueprint
End-of-course World History test book • Course aligned to CST blueprint
October 2006 STAR Order Management 19
What needs to be ordered?What needs to be ordered?
• Grade 10Grade-level test booklet for each student to be
tested• Contains:
o English-Language Arts CST
o Life Science CST
End-of-course Math test book • Algebra I, geometry, algebra II etc.
• Courses aligned to CST blueprint
End-of-course Science test book • Earth science, biology, physics, etc.
• Courses aligned to CST blueprint
End-of-course World History test book • Course aligned to CST blueprint
October 2006 STAR Order Management 20
What needs to be ordered?What needs to be ordered?• Grade 11
Grade-level test booklet for each student to be tested• Contains:
o English-Language Arts CSTo U.S. History CST
End-of-course Math test book • Algebra I, geometry, algebra II etc.• Courses aligned to CST blueprint
End-of-course Science test book • Earth science, biology, physics, etc.• Courses aligned to CST blueprint
End-of-course World History test book • Course aligned to CST blueprint
EAP Essay test book
October 2006 STAR Order Management 21
Who takes Math?Who takes Math?
• Grades 2–9ALL students take a math test
• Grades 10 and 11Some students may take no math if not enrolled
in a math course
• Determine which math test for grades 7–11 Review state blueprintsReview curriculumReview rules
October 2006 STAR Order Management 22
Which Students Take General Math?Which Students Take General Math?
• Students in grades 8 or 9 onlyWho are
Not in a standards-based math course, e.g. business math
OrNot completing algebra I or integrated
math 1
OrFirst year of two-year algebra I or
integrated math 1 course
October 2006 STAR Order Management 23
Which Students Take Algebra I?Which Students Take Algebra I?
• Students in grades 7–11
Who areCompleting an algebra I course
• Grade 7 students not completing algebra I take the grade 7 math test
October 2006 STAR Order Management 24
Which Students Take Summative High Which Students Take Summative High School Math?School Math?
• Students in grades 9–11Who have
Completed algebra I – geometry – algebra II courses
or Completed integrated math 3 course
andAre taking higher-level mathorTaking no math
• Students may have taken summative high school math test previously
October 2006 STAR Order Management 25
Example 1Example 1
• Jenny2006
• 9th grade student• Took algebra II
2007• 10th grade• Not studying math• Takes summative high school math
October 2006 STAR Order Management 26
Example 2Example 2
• James2006
• 9th grade student• Took geometry
2007• 10th grade• Not studying math• Takes no math test
October 2006 STAR Order Management 27
Example 3Example 3
• John2006
• 10th grade student• Took summative high school math
2007• 11th grade• Not studying math• Takes summative high school math
October 2006 STAR Order Management 28
Example 4Example 4
• Jane2006
• 10th grade student• Took summative high school math
2007• 11th grade• Studying calculus• Takes summative high school math
October 2006 STAR Order Management 29
Which End-of-Course Science?Which End-of-Course Science?
• Review state blueprints
• Review curriculum
October 2006 STAR Order Management 30
EAP EssayEAP Essay
• Grade 11Order for all studentsMust be taken in conjunction with
additional ELA multiple-choice questions to achieve an exemption from CSU English placement tests upon admission to CSU
Order on Writing Administration 03Approve order separately
October 2006 STAR Order Management 32
Standards-based Tests in Standards-based Tests in SpanishSpanish
• Administered in Grades 2, 3 and 4• Required
English Learners• In U.S. School less than 12 months
or• Receiving instruction in Spanish
• OptionallyEnglish Learners
• In U.S. School greater than 12 months
• May NOT be ordered for other studentsEO, R-FEP, I-FEP Dual immersion studentsOrder Aprenda, SABE, or other Spanish test
October 2006 STAR Order Management 33
Writing ApplicationWriting Application
• Grades 4 and 7All CST students (Not CAPA students) Administration 01
• March 6 with make-up on March 7
Administration 02• May 1 with make-up May 2 ONLY if not in
session on March 6
Enter a separate orderApprove order separately
October 2006 STAR Order Management 34
Elementary School DistrictElementary School DistrictQuestionsQuestions
October 2006 STAR Order Management 36
Ordering ProceduresOrdering Procedures
1. Set up test administration dates• See webcast “2007 STAR Test Administration
Setup”• Manual posted at www.startest.org
2. Confirm “Profile” information• Primary Shipping Address• Secondary Shipping Address (optional)
• Can be used for Supplemental Order delivery
• Report Shipping Address (optional)• Used to deliver Reports
October 2006 STAR Order Management 37
Ordering ProceduresOrdering Procedures
3. Enter order quantities for each Multiple-Choice and Writing test administration
Screen entry
or Produce file containing order quantities
3. Approve order for each administration
October 2006 STAR Order Management 38
Software DemonstrationSoftware Demonstration
1. Verify Profile
2. Online entry of order
3. Approve order
October 2006 STAR Order Management 59
Order File Upload FormatOrder File Upload Format
• Contained in Orderingmanual
• Fixed-length field; text file only
• Orders for one administration only per file
October 2006 STAR Order Management 63
Excessive Materials Ordered ChargesExcessive Materials Ordered Charges
• 90% of the value of materials ordered minus value of materials used
• Be careful ordering!Do not over-orderLarge print and braille: very expensive
• No excessive order charges forEAP Essay test booksSTS test books
• ETS will invoice about December 2007.
October 2006 STAR Order Management 64
Excessive Materials Ordered ChargesExcessive Materials Ordered Charges
• Value of materials ordered ($x)Does not include overages
• Value of materials used ($y)
• If (x-y) ≤ 10%(x) then no charges will apply
• If (x-y) > 10%(x) then charges will apply
October 2006 STAR Order Management 65
Excessive Materials Ordered ChargesExcessive Materials Ordered ChargesExample 1Example 1
• Value of materials ordered = $5000• Value of materials used $4600• Difference between ordered & used
= $400• 10% of materials ordered = $500• Difference ($400) is less than 10% of
materials ordered ($500)No charges will apply
October 2006 STAR Order Management 66
Excessive Materials Ordered ChargesExcessive Materials Ordered ChargesExample 2Example 2
• Value of materials ordered = $5000• Value of materials used $4100• Difference between ordered & used
= $900• 10% of materials ordered = $500• Difference ($900) is greater than 10%
of materials ordered ($500)Charge will applyCharge will be $900 - $500 = $400
October 2006 STAR Order Management 67
ReviewReview
• Set up test administration datesNPS schedules may be different to
district
• Enter order quantities for each administrationMultiple-ChoiceWriting CSTEAP Essay
• Approve ordersEach administration
October 2006 STAR Order Management 68
TimetableTimetable
• Gather data from sites immediately• Enter orders Now – December 1, 2006• Orders reviewed by ETS throughout
December and January• Adjustments to Initial Orders up until “Order
Sent for Packaging” date• If required place “Supplemental Orders”
after “Order Sent for Packaging” date• Track Order status
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