office 365 productivity tips

Top 5 (plus a bunch more) Office Productivity Hacks

Office on Windows

Customize the Ribbon

File->Options->Customize Ribbon (in the example below, I have added a custom tab called ‘Mail’ that just has the commands I use most frequently – this can be done on each Office app (Word, Excel, PowerPoint, OneNote, etc.)

4

Customize the Quick Access Toolbar

Choose the commands you wish to add to your Toolbar; most common are email, print, undo, redo

Pin for Easy Access

Pin documents for easy access (work across all your devices if you are saving your documents to the Cloud!)

Use Spike to Cut/Paste lots of data from different locations into a single location

Spike is an advanced cut/paste function that allows you to cut and paste sections from several Word documents into a single document

• CTRL+F3 to cut• CTRL+SHIFT+F3 to paste your selections

into a document

7

You don’t need Adobe (mostly)

• You can save any document as a PDF from any Office application

• File->Save As->Save as type: PDF

8

Publish your PowerPoint to the web

9

Map Your ‘Documents’ To OneDrive

• Go to your Documents Folder, Right Click, Properties, Then Location. Input the address for your OneDrive location from Windows Explorer

Outlook

12

13

Email Hacks

• QuickParts• Calendar Peek• Share your availability in an email• Share your calendar all the time• Turn off notifications• Turn on Clutter• Change what makes items ‘Read’• Control Searches

14

QuickParts

15

Availability and Calendar

• Peek

• Docking the Peek will show your calendar in email

16

Share Your Availability

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Share Your Availability

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Publish Calendar Online

19

Turn off notifications

• It’s a proven fact that email notifications will interrupt your train of thought – turn off notifications!

20

Turn on Clutter

21

Change what makes items ‘Read’• File->Options->Mail->Reading Pane

22

Make Search Work

Mobile Devices

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OneDrive for Business• Consolidate your OneDrive Accounts

25

Get the Outlook App for iOS (Android in Beta)

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Get the Outlook App for iOS (Android in Beta)