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Online Voter Registration System

Overview and Panel

Ken Detzner, Secretary of State

Maria Matthews, Director, Division of Elections

Florida State Association of Supervisors of Elections

2017 Summer Conference

Outline

Legislation

Demonstration

Features/Functionalities/Panel Discussion

Calendar

Questions

2

Legislation Law

Core Requirements

Database Environments

Primary Stakeholders 3

Online Voter Registration (OVR) System

4

• Ch. 2015-36, Laws of Florida

• Scope – secure Internet website to submit online

voter registration applications(new and updates)

• $1.8M nonrecurring (Federal Grants Trust Fund)

FY 15-16

• Codified in section 97.0525, Fla. Stat.

• Legislative report – development/implementation

plan (December 2015)

• Implementation - October 2017

5

Core Requirements

6

Database Environment and System

Online Voter

Registration

Hardware Software

Network

FVRS

7

Online Voter Registration Application

System

DOS/

FVRS

DHSMV

/DAVID

SOEs

Primary

Stakeholders

8

OVR Implementation Focus Workgroup

SOE Wesley Wilcox

SOE Henry (Buddy) Wells

SOE Lori Edwards

SOE Terry Vaughan

SOE Kaiti Lenhart

SOE Shirley Anderson

SOE Paul Lux

SOE Michael Ertel

IT internal/external voter registration support team

OVR IT Liaison

SOE Wesley Wilcox* (serves also as FSASE FVRS

Modernization IT liaison)

SOE Paul Lux*

SOE Chris Chambless*

SOE David Stafford*

*Pilot hands-on user verification team

Demo – OVR Application System Online Submission

Paper Application/Print Option

Address Lookup/Validation

9

Online Application Submission

10 (Click on image to access arrow to activate video clip)

Online Application Submission (cont’d)

11 (Click on image to access arrow to activate video clip)

Paper Application/Print Option

12 (Click on image to access arrow to activate video clip)

Paper Application/Print Option (cont’d)

13 (Click on image to access arrow to activate video clip)

Address Lookup

14 (see next slide for video clip)

Address Lookup (cont’d)

15

(Click on image to access arrow to activate video clip)

Features/ Functionalties Panelists

User Verification Test

Discussion

16

Panelists The Honorable Chris Chambless

Supervisor of Elections for Clay County

The Honorable David Stafford

Supervisor of Elections for Escambia County

The Honorable Wesley Wilcox

Supervisor of Elections for Marion County

The Honorable Paul Lux

Supervisor of Elections for Okaloosa County

Diana Vaughn

Deputy Executive Director, Florida Department of Highway Safety and Motor Vehicles

Maria Matthews

Director, Division of Elections

Leila Thompson

Project Manager for the Florida Department of State’s Online Voter Registration System

17

User Verification Test Demo

• May 18, 2017

• Tallahassee, Florida

• Four supervisors – Hands on demo – real data

o Supervisor Chris Chambless

o Supervisor Paul Lux

o Supervisor David Stafford

o Supervisor Wesley Wilcox

• Recommendations - refinements

18

Features/Functionalities

• Verification credentials o eligibility, DL/State ID, SSN4 issued date

• Input page

• Address validation

• Signature images and dates

• Review page

• Post-online submission verification confirmation

• Online/Print option

• Messaging o Unavailable credentials; non-verification, maximum

tries; session time-out; public records, system unavailability

• Accessibility

• Usability

19

Calendar Project Timeline

Next Steps

Web Address

20

21

OVR Project Timeline

OVR System

Discovery Phase

07/2015-

09/2015

Requirements/

Design Phases

10/2015-

03/2016

Development Phase

04/2016-

03/2017

User Verification/

Acceptance Test Phase

04/2017-

08/2017

Implementation Phase

08/2017-

10/2017

GoLive

10/2017

Support/Maintain/Enhance

Ongoing

22

Jul 2017 Sun Mon Tue Wed Thu Fri Sat

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

Aug 2017 Sun Mon Tue Wed Thu Fri Sat

1 2 3 4 5 6 7 8 9 10 11 12

13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

Sep 2017 Sun Mon Tue Wed Thu Fri Sat

1 2 3 4 5 6 7 8 9

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

• OVR Splash Page • Address Lookup and Validation • Accessibility and Assessment

Certification • Spanish Translation • Residential Street Address

Segment Table • Security Risk Assessment • User Acceptance Testing • Implementation

• Communications • Media Toolkit • National Voter Registration Day • FAQs

Next Steps

Web Address

https://registertovoteflorida.gov/

23

Q & A

24

25

For more information, visit us online at:

dos.myflorida.com/elections/

FLORIDA

DEPARTMENT

of STATE