ospapph virtual annual general meeting june 22, 2011 1:30 p.m. – 3:00 p.m. teleconference access:...

OSPAPPH OSPAPPH Virtual Annual General MeetingVirtual Annual General Meeting

June 22, 2011June 22, 2011

1:30 p.m. – 3:00 p.m.1:30 p.m. – 3:00 p.m.

Teleconference Access: Teleconference Access: Toll-free: +1 (877)-234-4610Toll-free: +1 (877)-234-4610Toll: +1 (416) 883-8981 (Toronto)Toll: +1 (416) 883-8981 (Toronto)Participant code: Participant code: 4114820#4114820#

AgendaAgenda

1.0 Welcome and Roll Call1.0 Welcome and Roll Call2.0 Election Process and Terms2.0 Election Process and Terms2.0 Meet the Executive2.0 Meet the Executive3.0 Executive Reports:3.0 Executive Reports:

3.1 Co-Chair Report3.1 Co-Chair Report3.2 Treasurer Report3.2 Treasurer Report

4.0 New Business:4.0 New Business:4.1 By-Law Vote4.1 By-Law Vote

5.0 Presentation- PARC5.0 Presentation- PARC

1.0 Welcome!1.0 Welcome!

Thank you for joining us! Thank you for joining us! Who do we have with us today?Who do we have with us today?

2.0 Election Process and Terms2.0 Election Process and Terms

Co-Chair – 2 yearsCo-Chair – 2 years Vice-chair – 1 year and move into chair in 2Vice-chair – 1 year and move into chair in 2ndnd

yearyear Secretary – 2 yearsSecretary – 2 years Treasurer – 2 yearsTreasurer – 2 years Regional Reps – 1 year + (option of renewal)Regional Reps – 1 year + (option of renewal)

Executive recruitment – April / May (possible Executive recruitment – April / May (possible change for 2012)change for 2012)

3.0 Executive Committee3.0 Executive Committee

Allow us to introduce ourselves…

Co-ChairCo-Chair

Lisa Kaldeway – Lisa Kaldeway – Haliburton Kawartha Pine RidgeHaliburton Kawartha Pine Ridge

Co-chairCo-chair

Alison Boschler, Alison Boschler, Hamilton (on Hamilton (on maternity leave)maternity leave)

Outgoing Outgoing vice-chair/incoming co-vice-chair/incoming co-chairchair

Chantal Lalonde – Chantal Lalonde –

Eastern Ontario Health UnitEastern Ontario Health Unit

Incoming Incoming vice-chair/Outgoing Central vice-chair/Outgoing Central EastEast

Jackie Leroux, Jackie Leroux, Toronto PHToronto PH

Outgoing TreasurerOutgoing Treasurer

Michele Crowley- Haldimand-NorfolkMichele Crowley- Haldimand-Norfolk

Incoming TreasurerIncoming Treasurer

SecretarySecretary

Kristy Eagleson – Kristy Eagleson – Algoma Public HealthAlgoma Public Health

Regional RepRegional RepSouth WestSouth West

Chris Sherman- Chris Sherman-

Chatam-KentChatam-Kent

Regional RepRegional RepEasternEastern

Marie Clarke,

Hastings & Prince Hastings & Prince EdwardEdward

Regional RepRegional RepOutgoing Outgoing Central WestCentral West

Ruth Dyck, Ruth Dyck,

WaterlooWaterloo

Regional RepRegional RepIncoming Incoming Central WestCentral West

Annette Collins, Annette Collins, WaterlooWaterloo

Regional RepRegional RepNorth WestNorth West

Elaine Fischer – Elaine Fischer –

NorthwesternNorthwestern

Regional RepsRegional RepsNorth WestNorth West

Melanie Hood, Melanie Hood, SDHU (on SDHU (on maternity leave)maternity leave)

Regional RepRegional RepIncoming Incoming Central EastCentral East

Rebecca Fortin, Peel Region Rebecca Fortin, Peel Region

3.1 Co-Chair Report3.1 Co-Chair Report

3.1.1 Communication3.1.1 Communication3.1.2 Update on Strategic Planning3.1.2 Update on Strategic Planning

3.1.1 Communication3.1.1 Communication

Website link is - Website link is - www.ospapph.ca Regional RepsRegional Reps Bi-yearly membership newslettersBi-yearly membership newsletters Letter-writingLetter-writing CommitteesCommittees New – email address New – email address info@ospapph.ca New – OSPAPPH Membership BenefitsNew – OSPAPPH Membership Benefits Communication SurveyCommunication Survey

3.1.2 Strategic Planning Update

Face to Face was May 16-17, 2011 in Face to Face was May 16-17, 2011 in North YorkNorth York

Revised Strategic Plan and Work Plan Revised Strategic Plan and Work Plan (2011-2016)(2011-2016)

Internal & external priorities updateInternal & external priorities update Plans to involve membership – key Plans to involve membership – key

messages working groupsmessages working groups

Treasurer’s ReportTreasurer’s ReportApril 1, 2010 – March 31, 2011April 1, 2010 – March 31, 2011

Closing balance [balance forward]:Closing balance [balance forward]: March 31, 2011 [as per bank statement]March 31, 2011 [as per bank statement]

$5217.12$5217.12

Treasurer’s ReportTreasurer’s ReportApril 1, 2010 – March 31, 2011April 1, 2010 – March 31, 2011

Accounts Receivables:Accounts Receivables: Interest:Interest:

$ 0.54$ 0.54 Membership fees [32 Health Units]:Membership fees [32 Health Units]:

$ 3 200.00$ 3 200.00

Total Receivables:Total Receivables: $ 3 200.54$ 3 200.54

Treasurer’s ReportTreasurer’s ReportApril 1, 2010 – March 31, 2011April 1, 2010 – March 31, 2011

Expenses:Expenses:

Exec face to face mtg expenses 2010Exec face to face mtg expenses 2010 $1160.26$1160.26 North Western flight for May 2011 meetingNorth Western flight for May 2011 meeting $ 312.82$ 312.82 Promo banner printingPromo banner printing $ 101.70$ 101.70 Website renewal feeWebsite renewal fee $ 57.75$ 57.75 Accounting FeesAccounting Fees $ 791.00$ 791.00

Total Expenses: Total Expenses: $2423.53$2423.53

Treasurer’s ReportTreasurer’s ReportApril 1, 2010 – March 31, 2011April 1, 2010 – March 31, 2011

Account balance: Account balance: Balance forward + revenue – expenses:Balance forward + revenue – expenses:

$4440.11 + $3200.54 - $2423.53 = $4440.11 + $3200.54 - $2423.53 = $5217.12$5217.12

Closing bank balance March 31, 2011:Closing bank balance March 31, 2011:$ 5217.12$ 5217.12

4.0 New Business4.0 New Business

4.1 By-Law Vote4.1 By-Law Vote

By-Law VoteBy-Law Vote

General changes:General changes: Background informationBackground information FormattingFormatting

By-Law VoteBy-Law Vote

Changes to roles:Changes to roles: ExecutiveExecutive

Remove item b)Remove item b) Add item re: meeting supportAdd item re: meeting support Item i)Item i)

Vice-chair Vice-chair Item d)Item d)

TreasurerTreasurer Change audit to ‘financial review’Change audit to ‘financial review’

By-Law VoteBy-Law Vote

Changes to elections:Changes to elections: Elections will be called in January and must Elections will be called in January and must

include face-to-face meeting dates.include face-to-face meeting dates. Election applications must be submitted by Election applications must be submitted by

March 15th.March 15th. Elections must be decided by March 31st. Elections must be decided by March 31st.

PresentationPresentation

Louise Daw – PARC/OPHEALouise Daw – PARC/OPHEA

Thanks for joining us!!