outline separation of policies from procedures policies development of the handbook how to use...

Outline

Separation of Policies from Procedures Policies Development of the Handbook How to use the Handbook Handbook Review Committee Development of new forms Summary of changes to the forms TA Guide (August 2013)

Key Ideas

Key Idea #1: REDUCE REDUNDANCY

Key Ideas

Key Idea #2: INCREASE USABILITY

To prevent thisFrom turning into this

Key Ideas

Key Idea #3: EMPHASIZE PROCESS

Separation

Policies

Handbook

Policies

Federal regulations and the four areas where Oklahoma has chosen to go above and beyond the federal regulations.

1)45 school day timeline for initial evaluations;

2)secondary transition services in effect no later than the beginning of the ninth grade year or by age 16, whichever occurs first;

3)an IEP for move-in students must be in place within 10 school days; and

4)caseload/class-size requirements. Approved by the Oklahoma State Board of Education – June 12th 2013POLICIES

Policies

Full Day Self-Contained

Maximum of ten students per classroom

These classrooms are designed predominantly for the support of students with significant, moderate, or multiple disabilities. Multiple courses are taught to the same students for the majority of the day. For example, students who are served inside the general education classroom for less than 40% of the day.

Direct Support/Resource

Grades K-4: Maximum of ten students per classroomGrades 5-12: Maximum of

fifteen students per classroom

These classrooms are designed to provide a higher level of support than what is provided in the regular classroom. Students receive direct support services for specific subjects. They are also available for students seeking extra help to complement regular classroom instruction.

Class Size

POLICIES

Policies

Public Hearings were held: April 9 from 4pm to 6pm (OSDE State Board Room)April 11 from 4pm to 6pm (OSDE State Board Room and Sooner Start Tulsa Office)Written comments were received until May 10, 2013

POLICIES

Handbook

Guidance A Living Document

The Process of Development:1.March 2013 Revision Meetings2.April 2013 Public Comment via Wiki3.May/June 2013 Final Revisions4.July 1st – Ready for Implementation

HANDBOOK

Handbook

HANDBOOK

Handbook Front Matter

Table of Contents:

The Table of Contents (TOC) allows for easy navigation throughout the Manual. The TOC is broken down into Chapter Headings, Legal Citation Headings, Section Headings, and Section Subheadings. In order to navigate to a specific section of the manual, single click on the TOC listing and it will advance to the appropriate section.

HANDBOOK

Handbook Front Matter

How-to Guide: Navigation

Option 1: Table of ContentsOption 2: Bookmarking

HANDBOOK

Handbook Front Matter

How-to Guide: Interactive legal citations

HANDBOOK

Handbook Front Matter

How-to Guide: Federal Regulations Oklahoma Statute & Regulations

(Oklahoma Administrative Code)

HANDBOOK

Handbook Front Matter

Acronyms and Abbreviations:

HANDBOOK

Handbook Front Matter

Glossary:

HANDBOOK

Handbook Chapters

FAPE Child Find Initial Evaluation & Eligibility Least Restrictive Environment Discontinuation of Services, Graduation, and Grading Reevaluation Charter Schools Private Schools Students Improving Results Procedural Safeguards Discipline Dispute Resolution Transfers, IEP Service Agreements, and Move-In

Students

HANDBOOK

Handbook Chapters

Layout Legal citations Section/Letter/Number/letter Blank pages

HANDBOOK

Handbook Chapters

Legal Citations Match each section/area OSEP letters match chapter topic

HANDBOOK

Handbook Chapters

Links Throughout the Handbook Links to webpages:

Links within document:

HANDBOOK

(hover cursor for hand to appear)

Handbook Appendices

Q&A Documents: Courtesy of idea.ed.gov

HANDBOOK

Q&A DocumentsCaseload/Class Size

OSDE Forms

Related Services Personnel Qualifications

Certification

Ap

pen

dic

es

Handbook Appendices

Caseload/Class Size Charts from Special Education Policies

HANDBOOK

Ap

pen

dic

esQ&A

DocumentsCaseload/Class Size

OSDE Forms

Related Services Personnel Qualifications

Certification

Handbook Appendices

OSDE Forms Links to http://ok.gov/sde/documents-forms

HANDBOOK

Ap

pen

dic

esQ&A

DocumentsCaseload/Class Size

OSDE Forms

Related Services Personnel Qualifications

Certification

Handbook Appendices

Related Services Personnel Qualifications Outlines specific requirements

HANDBOOK

Ap

pen

dic

esQ&A

DocumentsCaseload/Class Size

OSDE Forms

Related Services Personnel Qualifications

Certification

Handbook Appendices

Certification Special Education Certification

Career Development Program for Paraprofessionals

HANDBOOK

Ap

pen

dic

esQ&A

DocumentsCaseload/Class Size

OSDE Forms

Related Services Personnel Qualifications

Certification

Handbook Appendices

Certification Non-Traditional Route to Special

Education Certification

HANDBOOK

Ap

pen

dic

esQ&A

DocumentsCaseload/Class Size

OSDE Forms

Related Services Personnel Qualifications

Certification

Handbook Review Committee

HANDBOOK

Handbook Review Committee Committee Membership

Nominations through OSDE, Oklahoma Directors of Special Services (ODSS), Oklahoma Parents Center (OPC), and IDEA B State Advisory Panel

Committee Meetings Will meet at least annually

Handbook Revisions Handbook will be revised and updates will be

posted online as necessary – with a memo sent out.

HANDBOOK

Forms

Developed in Conjunction with Handbook Revision Meetings

FORMS

Forms Summary

FORMS

Forms Summary

Review of Existing Data (Form 3) Page 1: Expanded “Specify Presenting Concerns” to allow for input of “Other Information”:

FORMS

Note to include new RED/MEEGS Evaluation Data Form

Forms Summary

Review of Existing Data (Form 3) Removed “Building/Site Level Review of Existing Information” and replaced with “Background Information”:

Also removed “Screening” and Medical Information:

FORMS

- Can be entered on the RED/MEEGS Evaluation Data Form

Forms Summary

Review of Existing Data (Form 3) Added space for comments/justification on “Team Group Recommended Action”:

Added “Suspected Primary Disability Category” with dropdown menus:

FORMS

Forms Summary

Multidisciplinary Evaluation and Eligibility Group Summary (Form 5)

Modified “Type of Evaluation”:

Removed gray boxes and inserted condensed SLD procedures:

FORMS

Forms Summary

Multidisciplinary Evaluation and Eligibility Group Summary (Form 5)

Re-titled Summary as “Eligibility Determination” and added Disability:

FORMS

Forms Summary

Individualized Education Program (Form 7) – Present Levels

Inserted non-attendance box:

Removed dates for first three options:

FORMS

Forms Summary

Individualized Education Program (Form 7) – Services Page

Increased some spacing Removed individual boxes for “Supplementary aids and services”, “Program modifications”, “Supports for personnel”, and “Location/Class/Settings” :

FORMS

Forms Summary

Individualized Education Program (Form 7) – Transition Pages

Revised layout:

FORMS

GOAL(S) ACTIVITIES/SERVICES PEOPLE DATE

For students assessed by alternate achievement standards, include short term objectives/benchmarks.

Forms Summary

Individualized Education Program (Form 7) – Transition Pages

Added “Course of Study” to first section: and removed boxes:

Added “Curriculum Participation”:

FORMS

Forms Summary

Individualized Education Program (Form 7) – Signature Page

Increased some spacing Removed “State and Districtwide Assessment Programs” Revised bottom check boxes; added LNH Scholarship and OSD/OSB:

FORMS

Forms Summary

Individualized Education Program (Form 7) – Assessment Page

Previously optional; includes participation and accommodations:

FORMS

Accommodations Dropdown Area

Test and Window

Forms Summary

Seclusion and Physical Restraint (Form 14)

Now one form/one page:

Can be use for multiple incidents:

Detailed information in one box:

FORMS

Forms Summary

Criteria Checklist for Assessing Students with Disabilities on Alternate Assessments (Form 12)

Now only one page:

FORMS

All boxes checked YES

Forms Summary

Reevaluation/Continuation of Eligibility (Form 5RC)

Replaces the need for a MEEGS:

Must be used in conjunction with RED:

One page checklist:

FORMS

Forms Summary

RED/MEEGS Evaluation Data Now one form for both:

FORMS

Bottom:

Top:

Forms Summary

ACE Alternate Determination (Form 13) Result of HB 1756 and recent rule changes Form is optional

OAAP only:

One form per subject:

FORMS

Forms Summary

Record of Access (Form 1) Added “Print Name” in first column:

FORMS

Forms Summary

Notification of Meeting (Form 6) Added “Electronic Delivery”:

Added non-attendance notification:

FORMS

Forms Summary

Parent Consent (Form 4) Added page 2 from Written Notice:

Page 2 now includes a line for initials:

FORMS

Forms Summary

Parent Consent (Form 4) Changed “Access Public Benefits”:

Added:

Removed “IEP team attendance: Excusal”:

FORMS

- Now appears on “Present Levels” page of IEP.

- Previously stated: (Must be obtained each time the public agency attempts to access; must be voluntary on the part of the parent(s).)

Forms Summary

Written Notice (Form 8) Added “Electronic Delivery”:

Added “Services”:

Added “and Rationale” and removed “Reason for the Proposal or Refusal”:

Removed page 2:

FORMS

- Now appears on Parent Consent (Form 4).

Forms / TA Guide

Understanding the forms and process within a particular context.

This guide is in development and will be posted online prior to August 15th.

FORMS

Forms / TA Guide

FORMS

Forms / TA Guide

FORMS

Access

Policies, Handbook, and Forms: http://ok.gov/sde/ Hover over “Services” Select “Special Education” -

http://ok.gov/sde/special-education Scroll down to “Helpful Information” and

select “Resources for Educators” -http://ok.gov/sde/documents-forms

ACCESSING POLICIES AND HANDBOOK

Access

Select “Policies”, “Handbook” or individual forms:

Policies direct link:http://ok.gov/sde/sites/ok.gov.sde/files/OSDE%20SES%20Policies.pdf

Handbook direct link:http://ok.gov/sde/sites/ok.gov.sde/files/Oklahoma%20Special%20Education%20Handbook_0.pdf

ACCESSING POLICIES AND HANDBOOK