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Contents

Sr.no Topic name Page no

1 Purpose of document 3

2 Prerequisite 3

3 Customer Inquiry 3 to 4

4 Quotation 5

5 Sales order 6 to 7

6 Billing Document 7 to 8

7 Outbound Delivery 8 to 11

8 Customer line items 11 to 12

9 Posting of incoming Payments 13 to 14

10 Account receivable directly 15 to 18

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Account Receivable (AR) with Order to cash process (OTC) 1. Purpose of Document

This document describes how to create account receivable (AR) process with respect to Sales to pay in SAP FICO Module for company codes. This document is reference for all remaining

company codes and plants.

2. Pre-requisite

• Company code

• Plant code

• Sales organisation

• Sales division

• Customer no

• Material no

• GL account

Accounts Receivable Process includes process of collecting money, setting up policies and

procedures, deciding the credit period, maintaining the detailed records of each process,

deciding on discounting of receivables, decision about extending the process etc. to manage

the operating activities of the organizations in efficient and effective manner. Basically, this is

integrated process with FICO with MM.

The step-by-step creation of OTC cycle with payment incoming i.e, Account receivable process

is given below.

3. Customer inquiry

• Creation of customer inquiry T code - VA11

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• Enter inquiry type As IN and enter sales organisation, division and distribution channel.

• Enter sold to party and shipping, Po number and enter all the dates as per planning,

enter material and number of quantity.

Then save the inquiry and we get inquiry no 10000067.

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4. Quotation

• Create quotation with reference to customer inquiry. Use t code VA21.

• Enter sold to party and shipping, Po number and enter all the dates as per planning,

enter material and number of quantity.

Save the quotation and it generate the number 20000063.

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5. Sales Order

• Creation of sales order T code VA01

• Enter order type OR and create with reference to quotation no.

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• From Quotation all the data has been copied. Save the order and system generate unique

order number.

• After saving the order system generate order no is 119.

6. Billing Document

• Create billing document with respect to sales order using t code VF01.

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• Enter order no and billing invoice type is F2.

Then Save the billing document and will get document no for future reference 90000067.

7. Outbound Delivery

• Create outbound delivery against the sales order T code VL01N

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• Enter shipping point and order no and then enter.

• Enter storage location and picked quantity data and the save it.

After Saving we will get outbound delivery number 80000077.

• Then change the outbound delivery for posting goods issued

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• Post the goods issue and this is a complete OTC process

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• See the complete document flow from start inquiry to outbound delivery with document

number.

8. Customer Line Item

• Check the customer line-item T-code FBL5N

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• Enter customer data and company code in the given below and execute it.

• Here we can see the display report of incoming payment pending to update from the

customer.

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9. Posting of Incoming payment.

• For posting of incoming payment enter T Code F-28

• Enter the require entries document date,document type (DZ) company code, business

area, currency, account no, total amount etc

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• Save and post the customer line item.

• After savong we will get unique posting document no.

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Accounts Receivable

• Customer Invoice T-code FB70

• In this screen enter company code, customer, invoice date, total amount with tax, GL account, business area etc.

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• After saving we will receive a invoice document number.

• After receiving the payment, we to post the payment update in the system used T code

F-23.

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• Enter the require entries document date,document type (DZ) company code, business

area, currency, account no, total amount etc

• Cross - verify the details and post the payment.

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• After the it will generate the payment posting number

• Used T code FB03 to display the document.