parc eolien de taiba ndiaye (petn) - multilateral .... 20160902...parc eolien de taiba ndiaye (petn)...
Post on 26-Apr-2018
221 Views
Preview:
TRANSCRIPT
STAKEHOLDER ENGAGEMENT PLAN
PARC EOLIEN DE TAIBA NDIAYE (PETN)
August 2016
Contents
1 Introduction ............................................................................................................................ 3
1.1 Purpose, Use and Objectives ............................................................................................ 3
1.2 Description of the Project .................................................................................................. 4
1.3 Initial Stakeholder Engagement Plan ................................................................................ 4
1.4 Regulations and Requirements ......................................................................................... 4
1.5 Engagement Definitions .................................................................................................... 5
2 Stakeholder Analysis ............................................................................................................. 5
2.1 Category 1 ........................................................................................................................ 6
2.2 Category 2: ....................................................................................................................... 8
2.3 Category 3: ....................................................................................................................... 8
2.4 Category 4: ....................................................................................................................... 8
2.5 Category 5: ....................................................................................................................... 9
2.6 Category 6: Disadvantaged or vulnerable Groups: ....................................................... 11
3 Key Interactions ................................................................................................................... 11
3.1 Land Acquisition Process ................................................................................................ 12
3.2 Community Benefit ......................................................................................................... 12
3.3 Regulatory and other Authorities ..................................................................................... 12
4 Techniques for Stakeholder Engagement ............................................................................ 13
4.1 Engagement Techniques ................................................................................................ 13
4.2 Proposed Schedule of Engagement ................................................................................ 13
5 Community Grievance Mechanism ...................................................................................... 15
6 OPIC’s Office of Accountability ............................................................................................ 15
7 Ongoing Reporting to Affected Communities ....................................................................... 15
8 Contact Details .................................................................................................................... 16
1 Introduction
1.1 Purpose, Use and Objectives
Stakeholder consultation and disclosure are essential for the successful delivery of major
infrastructure projects such as the Parc Eolien De Taiba N’Diaye (PENT) project. The consultation
and engagement process facilitates sharing information and knowledge and a mechanism for
responding to the concerns of others that may be affected or impacted by the project.
This Comprehensive Stakeholder Engagement Plan (SEP) builds on the Initial Stakeholder
Engagement Plan developed for the PETN September 2015. The SEP seeks to promote the
informed participation of all stakeholders (national and local government institutions, local
communities and other interested parties) involved through dialogue and agreements on decision
making on issues related to project implementation; and to contribute to the social development of
local communities, through actions and programs in the Project’s area of influence.
The consultation arrangements are founded on sound principles and best practice and the Project
team’s experience gained from working on similar developments. In particular the SEP seeks to
ensure that:
As far as possible, all relevant stakeholders are identified at the outset;
There must be clarity about the nature of the proposals on which opinions are being sought;
The consultation must be genuine. It must allow the possibility that the project will be modified
as a result of public comment; this clearly requires allowing sufficient time for the process;
All agencies, organisations and individuals that wish to be involved should have the
opportunity to participate in consultation processes;
Anyone who wishes to express interest in the proposals should have access to information
about the project that meets their needs in a form that is appropriate;
Information about the developers should be provided as part of the consultation;
All reasonable assistance should be offered to enable participation;
Events including meetings and interviews should be carried out at suitable times for those
involved;
A range of consultation methods should be used, both to ensure that as many people as
possible are able to participate and to provide some assessment of consistency between
methods;
There should be flexibility in the arrangements to accommodate unforeseen needs or events,
or to draw early lessons from the process;
Adequate publicity using appropriate means should be provided;
All comments and suggestions that are made by the public or particular agencies should be
recorded and should, wherever possible, be used to refine and improve the proposals;
Where comments and suggestions cannot be taken into account, reasons will be provided;
Consultees should be asked for their opinions on the engagement process itself and lessons
learned should be used to improve it;
All stages in the process and all consultations and responses should be documented so that
an audit trail is available;
Consultation arrangements are concerned not only with the development of the proposals
but must be maintained during the construction, operational and decommissioning phases of
the project.
This list is not exhaustive, and reflecting the dynamic nature of the strategy, it is expected that
these will be revised as relationships with different stakeholders develop.
1.2 Description of the Project
PETN which is the subject of this SEP, is a 151.8 MW wind project which will comprise of 46
Vestas V-126 3.3 MW turbines. The Project is located in Senegal in the municipality of Taiba
Ndiaye approximately 75 km northeast of Dakar. Once built, the Project will be the first wind
project in Senegal and the largest wind project in West Africa.
1.3 Initial Stakeholder Engagement Plan The Project has been involving stakeholders since 2008 in several participatory processes led by
PETN’s developers and Community Relations Officer with a focus on providing relevant Project
information to all villages within the Project’s direct and indirect areas of influence. However, it
was identified that there was no formal SEP in place to provide clear guidance on the project’s
approach to stakeholder and community engagement. In December 2015, an Initial SEP was
developed for the project. The SEP included:
Stakeholder analysis
A summary of the previous stakeholder engagement activities
Stakeholder engagement program
Resources and responsibilities
External communications and community grievance mechanism
Monitoring and reporting and Management functions
This comprehensive SEP builds on the Initial SEP and will form the main reference document for
the project with regards to all stakeholder engagement. The SEP applies to all the project’s
development phases including pre-construction, during construction and operations.
1.4 Regulations and Requirements In Senegal, the requirements for consulting and informing the public regarding the environmental
and social impacts are based on the law n° 2001 - 01 of 15th January 2001 according to
environmental law application decree (Articles L4, L16, L48, L52, R6, R38 et R43) with ministry
order n° 9468 MJEHP-DEEC dated the 28th November 2001.
In addition to this national regulation, the project is being developed in line with IFC Performance
Standards. Performance Standard 1 requirements include the development of a Stakeholder
engagement plan with the purpose of establishing and maintaining a constructive relationship with
project stakeholders over the life of the project and should include stakeholder analysis and
planning, disclosure and dissemination, consultation and participation, grievance mechanism and
on-going reporting to the affected communities.
1.5 Engagement Definitions Stakeholder engagement comprises of two main elements; communication and consultation and
these terms are defined below with respect to this SEP:
Communication: Keeping stakeholders fully informed on the progress of the development;
Consultation: Local community input influences the final design and operation of the
development;
Engagement: A combination of communication and consultation.
In each stage of the development it is anticipated that the engagement will follow the pattern
outlined below:
Identify: identification of stakeholders;
Communicate: provide appropriate information to stakeholders;
Consult: discussing issues which influence the final design of the development;
Communicate again: provide information to stakeholders detailing the results of
consultation.
Record: throughout the engagement it will be important to systematically capture the views and
opinions of all stakeholders through meeting minutes or formal correspondence
2 Stakeholder Analysis
Stakeholders are persons or groups who are directly or indirectly affected by a project, as well as
those who may have interests in a project and/or the ability to influence its outcome, either
positively or negatively. Stakeholders may include locally affected communities or individuals and
their formal and informal representatives, national or local government authorities, politicians,
religious leaders, civil society organizations and groups with special interests, the academic
community, or other businesses. The initial SEP included the identification of the project
stakeholders. As part of the development of this SEP, further stakeholder mapping was undertaken
and the various categories of stakeholders are included below:
2.1 Category 1 The project’s environmental and social impact assessment identifies the project as having 3 areas
of influence: immediate, close and distant as shown in figure 1 below. Category 1 stakeholders are
defined as those within the immediate and close zones as shown in the map. These stakeholders
include Project Affected Persons (PAPs) who will be economically displaced by the project as well
as those people living within the immediate and close zone likely to be affected by other project
environmental and social impacts for example noise, traffic, jobs etc.
Figure 1: Project Layout and Project Affected Persons within Project Area
The following villages included in category 1 have PAPs residing in them and so measures
will be in place to ensure targeted PAP consultation in these villages:
1. Baity Bacar
2. BaityDakhar
3. Baity Gueye
4. Baity Ndiaye
5. Baal Diop
6. Baal gueye
7. Bal sand
8. Darou dia
9. Djingue
10. Keur assane ndiaye
11. Keur demba
12. Keurmadiagne
13. Keur malle
14. Keur mambaye khari
15. Keur mbaye seneba
16. Khelcom
17. Maka gueye beye
18. Mbayen 3
19. Mbourdjiguene
20. Merina samb
21. Ndiop sao
22. Sam ndiaye
23. Sao
24. Taibakhab
25. Taibambaye
26. Taiba ndiaye
27. Taiba santhie
The villages below have no PAPs but are located within the close area of influence:
1. Daf1
2. Daf2
3. Djingue
4. Keur Saliou Ba
5. Miname
6. Ndiamba
7. Ndomor
8. Thierno Ndiaye
9. Gade
10. Keur Birama Fatim
11. Keur Magueye
12. Keur Samba Awa
13. Maka Dieng
14. Ndame LO
15. Ndoyène Bar (Ndoyène II)
16. Ngoméne,
17. Thiallé
2.2 Category 2: The second category is composed of local associations, located in the close area of influence of
the project and these are listed below:
1. Cultural and sportive association of each village
2. Women Associations
3. Associations of youth of each village
4. Association of elders in rural community in Taiba Ndiaye
5. Association of farmers in rural community of Taiba Ndiaye
6. Association of truck farming in rural community of Taiba Ndiaye
7. Association of cattle breeder in the rural community of Taiba Ndiaye
2.3 Category 3: The third category is composed of traditional and religious authorities living in the sphere of
influence of the project and include:
1. Imam of each village
2. Priests and Pastors
3. Village headman
4. Chairman of the villages headmen
2.4 Category 4: The fourth category is composed of local authorities which are living in the sphere of influence of
the project including:
1. Mayor of Taiba Ndiaye
2. Town council chamber of Taïba Ndiaye
3. Mayor of Darou Khoudoss
4. Town council chamber of Darou Khoudoss
5. Mayor of Notto Gouye Diama
6. Town council chamber of Notto Gouye Diama
7. Mayor of Pire Gourey
8. Town council chamber of Pire Gourey
9. Mayor of Mont Rolland
10. Town council chamber of Mont Rolland
11. Mayor of Cherif LO
12. Town council chamber of Cherif LO
13. Mayor of Méouane
14. Town council chamber of Méouane
2.5 Category 5: The fifth category is composed of administrative authorities and technical agencies that the project
will interface with at some point during the project development cycle for various project related
permits, approvals etc and include organisations based outside the project area.
DAKAR:
I. Technical Services
1. Port Autonome of Dakar
2. Ministry in charge of finances
3. Nationale Agence Renouvelables Energies
4. Direction of Environmental and classified Establishment
5. Direction of Civil Protection
6. Direction of Industry
7. Direction of Energy
8. National agency of civil aviation and meteorology
9. Direction de l’aménagement du territoire
10. National Agency of Statistics and Demography
II. Technical agencies
1. SENELEC
2. Bureau Opérationnel de Suivi du Plan Sénégal Emergent (BOS)
3. APIX
4. SONATEL
5. TIGO
6. EXPRESSO
7. SDE
8. SONES
9. ONAS
III. NGO
1. Plan
2. GREEN
3. Human right watch
4. Association in charge of mosquees construction in Taiba Ndiaye
5. Save the children
6. TOSTAN
7. World Vision
REGION OF THIES
1. Governor
2. Regional Directorate of Environmental and classified Establishment
3. Regional Service of Planning
4. regional service of areas
5. Regional Sanitation Service
6. Regional Inspectorate of Labour and Social Security
7. Regional Development Agency
8. Regional Directorate of Rural Development
9. Regional Inspectorate for Water and Forests
10. Regional Service of water
11. Fire Department services
12. Regional breeding Service
13. Regional services of hygiene
14. Regional Agency of Statistics and Demography
15. ONAS
DEPARTEMENT OF TIVAOUANE
1. Prefect Tivaouane, President of the Commission of impanses
2. Departemental council of Tivaouane
3. Departemental services of Agriculture
4. Departemental services of Forest
5. Departemental services of breeding
6. Departemental services of urbanism
7. Fire Department services
DISTRICT OF MEOUANE
1. Sub-Prefect
2. Chief of local development strategy
2.6 Category 6: Disadvantaged or vulnerable Groups: A person or group may be disadvantaged or vulnerable for reasons based such as race, color, sex,
language, religion, political or other opinion, national or social origin, property, birth or other status.
In the context of the project, potentially vulnerable groups identified are:
Women – women tend to less involved in public affairs and have less access to financial
resources and the legal system than men
Illiterate people – Those with low literacy have difficulty accessing information and
participation mechanisms
Disabled people, sick people or the elderly
Households who have very few resources
There are no ethnic minorities, indigenous and displaced persons in the project area.
3 Key Interactions The project has identified the following key interactions that will require stakeholder engagement:
3.1 Land Acquisition Process The Project will be established on National Domain land. The land required for the Project must be
registered on behalf of the State once the land is declared as a Public Utility. This registration
process enables the securing of land by implementing an administrative process which will allow
the Project to acquire a lease from the State of Senegal. In order to comply with the management
of rural land and to involve all relevant stakeholders, the following actions must be undertaken prior
to any State registration:
- The Rural Council’s prior opinion is required via a deliberation process; and
- Local people impacted by the Project must be compensated for the value associated with
the loss of land and its usage (e.g., loss of agricultural crops).
Consultation with the PAPs has been on going and details of previous consultations ate detailed in
the Initial SEP. In April 2016, PETN established a Community Relations team to provide
community management services for the project. The project is also developing a Livelihood
Restoration Plan (LRP) to ensure those affected by economic displacement do not suffer from
adverse socio-economic impacts. As part of the LRP process, consultation with the PAPs is
ongoing and has included:
- Focus group discussions with PAPs to identify potential livelihood options
- Disclosing to individual PAPs on the project impact on their land and compensation rates
- Consultation with other key stakeholders including local authorities, technical services to
identify support measures both for the PAPs and the wider communities
Detailed information on PAP consultation will be provided through the Livelihood Restoration Plan
including details of minutes from meetings and attendance records.
3.2 Community Benefit The project is developing a Social Investment Strategy (SIS) to guide community investment
efforts in the project area. As part of this process, community engagement is on-going and has
included meetings in the villages within the project’s area of influence as well as consultations with
relevant government officials and government agencies. Detailed information on SIS related
consultation are presented in the project SIS.
During the Environmental Impact Assessment process, predicated impacts and their effects will
need to be discussed with any party affected by them. This can include aviation authorities to
conservation bodies
3.3 Regulatory and other Authorities To ensure the project receives all the required permits to construct and operate a wind farm in
Senegal, interaction with the relevant authorities is ongoing including with Senelec, Director
Commission, Ministry in charge of finances, Direction of Environmental and classified
Establishment, and National agency of civil aviation and meteorology amongst others.
4 Techniques for Stakeholder Engagement
4.1 Engagement Techniques
Stakeholder engagement techniques have been designed as appropriate for each stakeholder
category identified above to enable involvement in a way that is convenient and efficient to the
participants. While the method for engagement with statutory stakeholders is usually defined
to meet legislative requirements, heavily focused on document review, the engagement of
strategic and community stakeholders requires a range of different approaches to enable and
encourage effective engagement, with different methods employed to suit the needs of different
groups. The following engagement techniques have been applied during stakeholder
engagement. These will continue to be revised and adapted as appropriate to meet the
project’s SEP objectives.
- Stakeholder Meetings/Focused Topic Meetings
- Individual face to face meetings with PAPs
- Workshops
- Briefings and newsletters
- Media updates
- Community meetings
- Media updates
Increasing use of the internet means that this is a convenient way for many stakeholders to
engage with proposed development. The project website is currently under development and
will provide updates on the project, access to key documents and contact information for the
project developer. Social networking will also be considered for creating project awareness
and sharing information.
4.2 Proposed Schedule of Engagement
The project engagement strategy is divided into 3 stages – pre-construction, construction and
operations as detailed below:
Pre-Construction Livelihood Restoration
Planning process
Timeframe
-PAP consultation on going throughout
September through individual meetings
and wider meetings to share
information on the LRP options,
compensation process and also
communicate the grievance
mechanism.
-Minutes of meetings are provided in
the LRP.
-Engagement with PAPs will continue
post-compensation and a detailed
timetable will be provided in the LRP.
Community Investment
Consultation
Wider community consultation on the
SIS on-going. Focus group discussions
held in August and further community
meetings planned for
September/October to inform the
PETN Social Investment Strategy
currently in development.
-Details of the meetings including
attendees and minutes to be provided
in the SIS.
Informing local stakeholders
on project progress
Sharing of information on-going
through the project monthly Newsletter
distributed in the project area and
shared in the bulletin boards erected in
each village. Next newsletter will be
distributed in October 2016.
Construction Inform local stakeholders on
construction timeline,
address key concerns,
share grievance mechanism
Consultation timeline to be developed
with Contractor prior to
commencement of construction.
Operation On-going engagement with
local stakeholders during
operations to share project
information, address
grievances as well as
communicate progress on
community projects
Monthly newsletter will be prepared by
the Project.
The Community Relations
Manager/Liaison Officer once
appointed will develop a detailed
timetable for community engagement
during the operational phase.
Table 1 Stakeholder Engagement programme
5 Community Grievance Mechanism Historically, Project inquiries and complaints were made verbally by villagers directly to the
PETN Community Relations Officer and/or the Project developers, and there was no formal
grievance procedure in place. The Project has developed a formal Grievance mechanism
procedure to manage grievances that may originate from the various project related activities.
The project grievance mechanism relates specifically to the community/general public and
the EPC contractor will be required to develop a worker specific grievance mechanism
procedure to deal with worker related grievances arising on site.
6 OPIC’s Office of Accountability PETN is supported financially by the Overseas Private Investment Corporation (OPIC), the
U.S Government’s development finance institution. OPIC’s Office of Accountability (OA)
addresses environmental and social concerns and conflicts associated with OPIC-supported
projects by providing an avenue for affected stakeholders to raise concerns and seek to have
them resolved. The OA offers two services- problem solving and compliance review and be
contacted in the following ways:
- Through written requests – in English or in a native language – letters can be sent to:
Director
Office of Accountability
Overseas Private Investment Corporation
1100 New York Avenue
NW
Washington DC
20527 USA
- Through email – accountability@opic.gov
- By filling a request form on the OPIC website https://www.opic.gov/who-we-are/office-
of-accountability/a-guide-for-communities and sending it as an email attachment to
the above email
7 Ongoing Reporting to Affected Communities
Throughout the project cycle, PETN will provide the affected communities with periodic update
reports on any ongoing project issues of concern. This will include providing updates on project
changes that materially change the risks and impacts to the affected communities.
8 Contact Details
Projet Eolien Taiba Ndiaye SA
c/o Eureka Audit
47, boulevard de la Republique
Immeuble Sorano
1er Etage
Dakar Senegal
Project website - www.taibaeolien.com
Email – Jennifer.boca@lekela.com
top related