park city soccer club annual general meeting 2010 1

PARK CITY SOCCER CLUBANNUAL GENERAL MEETING 2010

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Roll Call

Board members Team Representatives

Notice of March 30, 2010 PCSC AGM

From: Park City Soccer Club Sent: Sat 2/27/10 3:12 PM

Please note for your calendars, the Annual General Meeting for the Park City Soccer Club has been scheduled for Tuesday, March 30, at 7:00pm at the Trailside Park Offices. Anyone interested is welcome and encouraged to attend the meeting. For matters requiring a vote, i.e. Board Member election, Changes in Bylaws, etc., each affiliated team (i.e. GU-11, BU-14 etc.) must have in attendance TWO Team Representatives. These representatives shall serve a one-year term and can either be elected by their respected team’s members (1 vote per team player) or appointed by the Team Manager (in the event no representatives are elected). The Team Manager (**IMPORTANT**) is then required to register the elected or appointed Team Representatives with the Club Secretary, at least 72 hours in advance (by Saturday, March 27 at 7:00pm) of the AGM meeting. If Team Representatives are NOT registered in a timely manner, the affiliated team shall FORFEIT their participatory votes.If you wish to have a say in voting matters concerning your child, your team, and the Park City Soccer Club, we encourage you throw your name in the hat to become a Team Representative or help elect a Team Representative that best represents you.Stay tuned for additional information as we get closer to the meeting date….

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PCSC BOARD MEMBERS

• Interim President: Dan Williamson• Secretary: Renee Crabtree• Treasurer: Cheryl White-Hamrick• Registrar: Karen Howell• Scholarships: Melanie Moffat• Communications: Kristen Pearson• Tournament Director: Heather Fox• Coaching Director: Bob Martin

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Scott Reynolds – Real Salt Lake

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Reading & Acceptance of 2009 AGM Minutes

• Minutes are posted on club website• Motion to approve

– Second of the motion– VOTE

2010-2011 Schedule Overview

Community Info Mtg: Tuesday -- May 4th , 2010Tryouts: May 17-21/May 24-28, 2010Team/Uniform Mtg: Tuesday -- June 1st ,

2010

Summer Training ScheduleAll X-League, Comp League & High School Teams

• Summer Tournament Play: June 1 – Labor Day 2010• Summer Camp #1: June 21 – 24, 2010• Park City Extreme Cup: August 4 – 7, 2010• Summer Camp #2: August 16 – 19, 2010

HS Girls’ teams train through end of July due to eligibility rules

2010-2011 Schedule OverviewFall Training Schedule

X-League, Comp & High School Boys Teams

• Fall Game Season: Mid August – Mid October• Fall Tournament Play: Mid October

– Boys State Cup Mid October [tbd]

Winter Indoor Training ScheduleAll X-League, Comp & High School Teams

• Winter Tournament Play: November 2010 – February 2011– President’s Cup February 18 – 21, 2011 [est]

• Indoor Training – Session 1: November – December 2010• Indoor Training – Session 2: January – February 2011

HS Boys teams train through President’s Day due to eligibility rules

2010-2011 Schedule Overview

Spring Training ScheduleX-League, Comp & High School Girls Teams

• Spring Training Feb – March 2011– Indoor/Outdoor

• Spring Game Season: End March – Mid May– Girls State Cup May [tbd]

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Uniforms

All programs use the same uniforms from 2009 -10 Season

Individual uniform pieces available for order through team uniform representatives

Players moving up to U11’s need to purchase additional uniform pieces through uniform committee [or used from former players]Comp & High School = $250X-League = $75

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PCSC PROPOSED RATES 2010-11NO RATE INCREASE FOR NEXT YEAR

• U8 ACADEMY PROGRAM ~$250 PER SEASON – FALL AND SPRING

• X-LEAGUE U-9 -- $1000 FOR FULL YEAR U-10 -- $1275 FOR FULL YEAR

• FULL YEAR COMP. PROGRAM [U11 – U14] $1275 FOR FULL YEAR

• HIGH SCHOOL AGE PROGRAM [U15 – U18] $900 FOR ¾ YEAR [including indoor]

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Report of Officers/Committees

–Coaches Report–Registrar’s Report–Treasurer’s Report to include Budget–Scholarship Report–Camps Report–Tournament Report

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Coaches Report

Bob Martin

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2010-11 Proposed Program

Projected Teams: 22 -- Including Academy Program

Academy Girls U8 Boys U8

X-League: Girls U9 Girls U10

Boys U09 Boys U10 Comp League: Girls U11

Girls U12 Girls U13

Girls U14 Boys U11 x 2 Boys U12 Boys U13

Boys U14 High School: Girls U15

Girls U16 Girls U17 Boys U15 Boys U16

Boys U17 Boys U18

Treasurer’s Report

Cheryl White-HamrickAnd

Angie Chacon

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ACTUAL BUDGETED 2009 - 2010 2010 - 2011

Income

Program Fees 290,138 319,100Camp Income 18,970 19,000Academy Fees 0 15,000Service Fees 4,050 4,000Interest Income 1,200 1,500

Total Income: 314,358 358,600

Expenses

Camp & Academy 13,812 27,100

Coaching Expenses 194,500 213,200

Field Fees 20,533 21,100

Referee Fees 12,120 12,790

UYSA Fees 11,900 12,862

Uniforms 20,059 7,500

Team Tournaments 9,650 11,000

Scholarships 35,327 35,000

Administration 20,580 21,600

Total Operating Expense: 338,481 362,152

Net Operating Profit: (24,123) (3,552)

Net Tournament Income:

Grants 11,000 11,000Tournament 12,792 22,000

Tournament Profit: 23,792 33,000

Total Club Profit/Loss (331) 29,448

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Budgeted Expenses 2010 - 11

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Proposed 2010 - 11 Budget

Motion to approveSecond of the motionVote

Registrar’s Report

Karen Howell

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PC SOCCER CLUB SUMMER CAMPS 2010•

CAMP #1:********TENTATIVELY AT TRAILSIDE********

21 – 24 JUNE [MON - THURS]9:00AM - 11:00AM FOR AGES 7 - 11

11:00AM - 1:00PM FOR AGES 12 – 17

CAMP #1 IS FREE TO PC SOCCER CLUB ROSTERED PLAYERS$125 FOR ALL 4 DAYS FOR GUEST [NON-ROSTERED] PLAYERS

CAMP #2:

********TENTATIVELY AT WILLOW CREEK******** 16 - 21 AUGUST [MON - THURS]

9:30AM - 2:30PM FOR AGES 7 - 17

CAMP #2 IS $125 FOR PC SOCCER CLUB ROSTERED PLAYERS$225 FOR ALL 4 DAYS FOR GUEST [NON-ROSTERED] PLAYERS

***Go to www.parkcitysoccer.org and click on Register Online tab***

???’s -- Contact Dan Williamson @ 435.655.2818 or williamson.dan@comcast.net

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Scholarship Report

Melanie Moffat

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PCSC Extreme Cup Tournament Report

Tournament DirectorHeather Fox

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Thanks for your help!!!

Bryan Fox – Outgoing PresidentShelley Gillwald – Club AdministratorTeam ManagersUniform Committee

Lynn GriggsTrish Hodgson

Tournament Committee

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PROPOSED CHANGES TO PCSC BYLAWS

• Change references from Park City ´Extreme’ to ‘Soccer Club’• Change to new Club Logo on front page of Bylaws• New club colors [Section 1.03]• Add “Academy Director” to Technical Staff [Section 2.09]• Add “Communications Director” position [Section 2.10] • Add “Manager Coordinator” position [Section 2.10]• Add “Camp Administrator” position [Section 2.10]• Combine “Referee Director” & “Field Coordinator” positions to

create “Club Administrator”[Section 2.10]• Add ability of Board of Directors to vote to compensate select

individuals holding Support Positions (neither elected nor appointed board members shall receive compensation)[Section 2.10]

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PROPOSED CHANGES TO PCSC BYLAWSClarify Section 1.07.05 regarding Proxy Voting as follows: Any Club Representative may proxy his or her vote to any Club member in good

standing, other than the following individuals:A. An elected or appointed member of the Club Board of Directors B. An individual paid by the ClubC. An individual serving as a Team Representative (Ref. Section 2.01.01 ii) for two

teams

Clarify Section 2.01.01 ii as follows:… and shall have one (1) vote each. No person may serve in the capacity of a Team Representative for more than two teams. Furthermore, if an individual is serving as a Team Representative for two teams, they may NOT also be named as a proxy by another Club Representative as established by Bylaw 1.07.05.

Additionally – post to club website as available the following: · Club practice roster policy letter· Scholarship policy letter· Tuition Collection/Reimbursement policy letter

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Changes to PCSC Bylaws and Constitution

Motion to approveSecond of the motionVote

Other Business???

Nominations

• Candidates must have declared their interest 72 hours in advance of the AGM with Club Secretary.

• Motion to waive requirement and open additional nominations.

• Candidates must be nominated and be present to accept.

• All nominations must be seconded.

Nominations for Board Election

<<<3 seats available>>><<<You may cast 3 votes total>>>

Kristen PearsonDan WilliamsonXXX

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Election Results

• Officers of the PC Soccer Club will count ballots this evening.

• All who are interested are welcome to stay.• New appointed officers of the Club will be elected,

by quorum of the 5 elected officers, at the first Board meeting following the AGM.

• 1 year Board appointments (up to 5) and the *Registrar will be made at that time

• THANK YOU ALL FOR YOUR COMMITMENT TO THE CLUB AND PARTICIPATION THIS EVENING!

See you on the pitch!