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PC Chairs Training: Membership & Balance
An overview of PC membership and balance
Intended Audience – PC Chairs, but open to everyone
Required Reading – PC Manual of Procedures (PC MOP) and PC Chairs’ Meeting Deadlines
Learning Objectives
• At the end of this training module, you should better understand:
• Project Committee (PC) requirements to conduct official business
• PC balance and member interest categories
• How to find members and different types of members
• Who does what, when and how in the membership process
• How to complete and review PC applicant membership forms
• How to complete a PC Chair’s Recommendation Form for PCs and standing PCs
PC Chairs Training: Membership & Balance 2
Topics
• PC Membership Requirements • Size and Composition
• Balance
• Interest Categories
• Member Types
• Application Process & Forms • PC Members
• Organizational Members
• PC Chair’s Recommendation Forms and Deadlines
• Membership Approval Process
• Discussion
PC Chairs Training: Membership & Balance 3
PC Size and Composition
• At least 5 project committee voting members (PCVMs) to conduct official business (e.g., pass motions):
• Includes Chair
• No upper limit
• One PCVM per company or association
PC Chairs Training: Membership & Balance 4
Tip: Organizational meetings may be held with individuals interested in becoming members of the PC, and the group may begin developing the standard or guideline without 5 PCVMs.
Balance
• ASHRAE’s requirements for balance on standards project committees flow from ANSI’s “due process criteria,” which states that no single interest category can constitute more than:
• one-third of voting membership of a consensus body dealing with safety
• one-half of voting membership of a consensus body for all other standards
• Balance helps to ensure all viewpoints are considered in a PC’s deliberations
• Balance on guideline project committees (GPCs) and PC Subcommittees is desired but not required
PC Chairs Training: Membership & Balance 5
Interest Categories
• PCVMs are usually from the following 3 interest categories:
• Producer
• User
• General Interest
• Alternate interest categories may be considered if other categories would ensure broader consensus, or are better suited to a particular TPS (must be approved in advance by SPLS)
PC Chairs Training: Membership & Balance 6
Tip: Consult with your SPLS if you think additional interest categories are warranted.
Interest Categories
• The interest of a PC member is judged in the context of the purpose and scope of the PC by:
• present and past sources of income
• fees
• reimbursements of related expenses
• recorded views of: o the individual
o their employer
o any relevant organization of which they are a member
7 PC Chairs Training: Membership & Balance
Interest Categories
Interest category definitions:
• Producer: those directly concerned with the production or distribution of the product or service involved, including industry associations representing producers or distributors, or those receiving substantial support from a producer directly concerned
• User: those who use the product or service involved, or those who receive substantial support from a user directly concerned, but are not involved with its production or distribution. This reference is not to users of the standard, but to users of the product or service covered by the standard
• General: those who have interests other than those described above and may include consulting engineers or employees of appropriate government agencies, nationally recognized testing laboratories or educational institutions, and codes-oriented individuals
8 PC Chairs Training: Membership & Balance
Types of PC Members
• Project Committee Voting Member (PCVM)
• Non-Voting Member (NVM)
• Project Subcommittee Voting Member (PSVM)
• Organizational Member (OM)
• Consultant
• International Organizational Liaison (IOL)
PC Chairs Training: Membership & Balance 9
Types of PC Members
• Project Committee Voting Member (PCVM): PCVMs are eligible to vote on PC motions. PCVMs are also eligible to vote on subcommittee motions to which the PCVM is appointed.
• Non-Voting Member (NVM): An NVM is an additional type of membership for PCs not formally organized into subcommittees. NVMs are not eligible to vote on PC motions. NVMs are not included in interest balance or quorum requirements.
• Project Subcommittee Voting Member (PSVM): PSVMs are eligible to vote on subcommittee motions to which the PSVM is appointed. PSVMs are not eligible to vote on PC motions. PSVMs are not included in interest balance and quorum requirements for the PC.
PC Chairs Training: Membership & Balance 10
Types of PC Members
• Organizational Member (OM): A governmental agency, public interest group, or organization that represents a number of entities/members that would be materially affected by a standard’s mandatory requirements
• Organization appoints a primary representative
• Organization can appoint an alternate
• Appointees undergo the same PC membership application and approval procedures as individual PC members
• Number of OMs cannot exceed 1/3 of PCVMs
• Cannot be a Chair or Vice Chair of a PC or subcommittee
PC Chairs Training: Membership & Balance 11
Further Reading: PC MOP 4.8.6.2
Types of PC Members
• Consultants:
• Appointed as experts on a particular aspect of a standard or guideline
• PC Chair appoints and notifies ASHRAE Manager of Standards (MOS) and SPLS Liaison
• Consultants complete same membership forms as PC members
• Consultants do not vote or affect quorum
• Limit of three for PCs without subcommittees or three per subcommittee
• Terms expire at end of PC Chair’s tenure
PC Chairs Training: Membership & Balance 12
Types of PC Members
• International Organizational Liaison (IOL): from international trade or professional organizations and/or international standards committees:
• helps facilitate development and promote acceptance of the standard
• does not vote or affect quorum
• term is the same as PC Chair
PC Chairs Training: Membership & Balance 13
PC Positions
• PC Officers: • Chair*
o must be a PCVM
• Vice Chair* o position recommended, not required
o can be an NVM or PSVM
• Secretary o position recommended, not required
o appointed by PC Chair
o can be an NVM or PSVM
• Subcommittees: • Subcommittee Chair*
o must be PCVM
* ASHRAE membership required
14 PC Chairs Training: Membership & Balance
PC Roster/Development Requirements
• Full PC roster must be approved within 12 months of project approval or the project will be discontinued
• The need for the standard or guideline will be reevaluated if the PC:
• is not advancing the development of the document, or
• has not officially convened for 12 months
PC Chairs Training: Membership & Balance 15
Membership Process & Forms
•Membership Process
•Membership Package/Forms
•Organizational Membership Process
•PC Chair’s Recommendation Forms
Membership Process – New Members
• For consideration as a new PC member, applicants must provide the following information to ASHRAE staff:
1. PC Application for Individual Membership
2. Bias/Conflict of Interest Statement
3. ASHRAE Individual Bio (completed online)
• Applications are processed by ASHRAE staff
• Applicants’ “membership packages” are forwarded to the PC Chair for review and consideration
• Staff places recommendations on SPLS agenda for review and approval.
17
Tip: All forms must be submitted to ASHRAE by the published deadlines.
PC Membership Application
Form located at: http://www.ashrae.org/standards-research--technology/standards-forms--procedures
IMPORTANT:
Include PC number and name
Interest Category
Hand written signature
IMPORTANT: application must be completed in full, dated and signed by hand.
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1. I am applying for Individual Membership on the following ASHRAE Project Committee: (Please use a separate form for each committee.)
SSPC 15 Safety Standard for Refrigeration Systems
SSPC 34 Designation and Safety Classification of Refrigerants
SSPC 52.2 Method of Testing General Ventilation Air Cleaning Devices for Removal Efficiency by Particle Size
SSPC 62.1 Ventilation for Acceptable Indoor Air Quality
SSPC 62.2 Ventilation and Acceptable Indoor Air Quality in Low-Rise Residential Buildings
SSPC 90.1 Energy Standard for Buildings Except Low-Rise Residential Buildings
SSPC 90.2 Energy Efficient Design of Low-Rise Residential Buildings
SSPC 161 Air Quality Within Commercial Aircraft
SSPC 170 Ventilation of Health Care Facilities
SSPC 189.1 Standard for the Design of High-Performance, Green Buildings Except Low-Rise Residential Buildings
If you are applying for a committee other than those listed above, please enter committee information below and use the Default Interest Categories listed in Section 4:
2. Name of Applicant Print or Type Name (Last, First, Middle Initial) below Today’s Date
ASHRAE Member/Non Member ID (ASHRAE Membership is not a requirement except for Chair, Vice-Chair or Subcommittee Chair positions)
Committee Position for Which You Are Applying: (VM-Project Committee Voting Member; SVM-Project Subcommittee Voting Member; NVM-Non-Voting Member; CON-Consultant; Primary/Alternate Organizational Rep)
3. Bio Report (in the “Member Central” section of the ASHRAE website) and the Potential Sources of Bias/Conflict of Interest form:
Bio information current within a year from today. Date Bio information on ASHRAE’s website was completed/updated: _______________
I have completed and signed the Potential Sources of Bias/Conflict of Interest form. Date form was completed/updated: ______________
4. If elected as a member of the Project Committee, I would qualify in the following Interest Category (check one): (Descriptions of Interest Categories are on Page 2)
DEFAULT SSPC 15 SSPC 34 SSPC 52.2 SSPC 62.1 SSPC 62.2
General Interest General Interest General Interest General Interest General Interest General Interest
Producer Producer Producer/Vendor User Design/Builders Design/Builders
User User User Manufacturer/
Filter Manufacturer Manufacturer
Supplier (category may not be available
check with PC Chair)
Designer Consulting Engineer/ Contractor/Architect
Manufacturer/ Media Owner/Operator/Occupant
Owner/Operator/Occupant
SSPC 90.1 SSPC 90.2 SSPC 161 SSPC 170 SSPC 189.1
General Interest General Interest General Interest General Interest General Interest
User User Flight Personnel Producer User
Compliance Producer Manufacturer User Compliance
Designer Compliance Owner/Operator Designer Designer
Industry Industry Passenger Infection Control
Practitioner Industry
Utility Utility Utility
5. By signing below, I certify that: If elected as a member of any ASHRAE Standard or Guideline Committee or appointed as a consultant to such committee, I state that I intend to make and will make contributions with other members of such committee that will be merged into inseparable or interdependent parts of a unitary work or works. To facilitate the creation of such work or works, I acknowledge and agree that my contributions and any resulting work or works constitute and are to be considered works made for hire. To any extent that my contributions or the resulting work or works are not considered a work made for hire, I hereby assign to ASHRAE all right, title and interest to all said contributions and all said resulting works. I understand and agree that I acquire no rights in the resulting work or works, whether published or unpublished. I attest that I have the authority and am empowered to grant the foregoing and within rights to ASHRAE. SIGNATURE Note: This form is not valid unless signed by Applicant Submit Completed Form to: (Standards.Section@ashrae.org); Tel. (678) 539-1143; Fax (678) 539-2143
ASHRAE Standard/Guideline Project Committee Application for Individual Membership
PC Chairs Training: Membership & Balance
Bias/Conflict of Interest Statement
Form located at: http://www.ashrae.org/standards-research--technology/standards-forms--procedures
IMPORTANT:
• Form will not be accepted unless all sections are filled in: the use of “None,” “N/A,” or a no response to any question is not acceptable
• Must be signed by hand
• Must be updated annually or when key information changes
PC Chairs Training: Membership & Balance 19
ASHRAE Potential Sources of Bias / Conflict of Interest
Statement of Inclinations, Interests and Affiliations This form must accompany all applications for membership on a Standard or Guideline Project Committee
ASHRAE Committee: SSPC 62.1, Ventilation for Acceptable Indoor Air Quality (Number and Title)
Name: Stephanie Reiniche Title: Manager of Standards
Employer: ASHRAE Telephone: (678) 539-1143
Address incl.1791 Tullie Circle, NE City, State, Zip: Atlanta, GA 30329
Email: sreiniche@ashrae.com
Product or Service: Standards Developer Today’s Date: 8/3/2009
This form will not be accepted unless all Sections are completed, and the form is signed and dated. The use of “None”, N/A, or no response to answer these inquiries will render this form unacceptable.
1. ORGANIZATIONAL AFFILIATIONS. Enter information as requested below.
A. Report relevant business relationships (as an employee, owner, officer, director, consultant, etc.) within the last five
years. ASHRAE, Inc. B. Report any relevant remunerated or volunteer non-business relationships (e.g., professional organizations, trade
associations, public interest or civic groups, etc. within the last five years. ASHRAE, Girl Scouts, ASME, NFPA C. Disclose any direct sources of funding for your time and/or expenses to participate in project committee activities, as
well as the primary sources of your income for professional activities within the last five years which are related to the subject matter of the standard(s). If you currently pay for your own expenses, please enter ‘self funded’. ASHRAE pays for me to attend the ASHRAE meetings.
2. PUBLIC STATEMENTS AND POSITIONS. List relevant articles, testimony, speeches, etc., by date, title and publication (if any) in which they appeared. Provide a brief description of relevant positions of any organizations or
groups with which you are or have been closely identified or associated. Attach additional sheets if necessary. Please mark the box below only if applicable.
I have no relevant public statements or positions (double-click box to mark).
August 3, 2009
_______________________________________ _______________________________________
SIGNATURE DATE Note: Copies of the completed form are not to be distributed beyond ASHRAE staff and members of the affected project committee and Standards Committee without the written consent of the applicant.
Fax completed form to 678 539-2143 or send a .pdf or image to Standards.Section@ashrae.org
Form must be signed to be valid.
Tip: Errors in this form are a common reason for delayed membership processing.
Bias/Conflict of Interest Statement
PC Chairs Training: Membership & Balance 20
This form will not be accepted unless all Sections are completed, and the form is signed and dated. The use
of “None”, N/A, or no response to answer these inquiries will render this form unacceptable.
1. ORGANIZATIONAL AFFILIATIONS. Enter information as requested below.
A. Report relevant business relationships (as an employee, owner, officer, director, consultant, etc.) within the
last five years.
ASHRAE, INC
B. Report any relevant memberships or volunteer non-business relationships (e.g., professional organizations,
trade associations, public interest or civic groups such as, ASHRAE, USGBC, AHRI, etc.) within the last five
years.
ASHRAE, Girl Scouts, ASME, NFPA
C. Disclose any direct sources of funding for your time and/or expenses to participate in project committee
activities, as well as the primary sources of your income for professional activities within the last five years
which are related to the subject matter of the standard(s). If you currently pay for your own expenses,
please enter ‘self funded’.
ASHRAE pays for me to attend ASHRAE meetings.
• Example of answers on a Bias/Conflict of Interest Statement
ASHRAE Biographical Report (Bio)
Form generated from member information provided in “My Profile” section on ASHRAE website
IMPORTANT:
• The “Date Bio Revised” must be within 12 months of SPLS meeting to be accepted
• Must be updated if contact information changes
21 PC Chairs Training: Membership & Balance
Tip: Incomplete Bios are the most common reason for declined applicants.
12345
Member Change of Status
• Existing member change of status recommendations are approved by SPLS for the following changes:
• Interest category (e.g., due to job change)
• PC position (e.g., vice chair, Subcommittee chair)
• Voting status (e.g., NVM to PCVM)
• Term extension
• Members must ensure that the following information is less than one year old:
1. Bias/Conflict of Interest Statement
2. ASHRAE Individual Bio
22
Tip: Advise ASHRAE staff early if you plan to recommend membership changes.
Organizational Membership Process
• PC Chair notifies MOS and SPLS Liaison of request to appoint an OM
• ASHRAE staff provides OM application form to organization executive
• Organization executive completes and submits application to ASHRAE
• Primary and alternate OMs also complete and submit PC member applications and bios to ASHRAE
23
Committee No: ___________
Committee Name ______________________________________________________________________
Please subm it th is fo rm w it h cop ies o f the “App l ica t ion for P ro jec t Comm it tee Organ iz at iona l Representa t iv e Membersh ip” fo rms for eac h app l ic ant l i s ted above.
Subm it comp le t ed fo rms to Standards.Section@ashrae.org; Tel. (678) 539-1143; Fax (678) 539-2143
Organ izat ion
Contact Name / T i t le
Address
Ci ty
State Z ip
Phone
Fax
e-ma i l
Al terna te Representat ive Name / T i t le
Address
Ci ty
State Z ip
Phone
Fax
e-ma i l
Pr imary Representa t ive Name / T i t le
Address
Ci ty
State Z ip
Phone
Fax
e-ma i l
APPLICATION FOR PROJECT COMMITTEE ORGANIZATIONAL MEMBERSHIP
Please descr ibe your organizat ion’s in terest in this Project Commit tee:
PC Chairs Training: Membership & Balance
Membership Application Package
• Membership Package for each applicant is sent to PC Chair for review, including: • Application for PC Membership
• ASHRAE Potential Bias/Conflict of Interest Statement
• ASHRAE Biographical Report
• PC Chair reviews package and accepts or declines applicant and completes PC Chair’s Recommendation Form
• Important! The recommendation form must be received by ASHRAE by the published deadline or consideration will be withheld until the next SPLS meeting (see PC Chairs’ Meeting Deadlines)
PC Chairs Training: Membership & Balance 24
PC Chair’s Recommendation Form • Include new applicant and current
member (change of status): • Name • PC position/assignment, (Vice
Chair, Secretary, subcommittee assignment, etc.)
• Voting status • Interest category
• Brief reason for declined applicants
• Documentation for Removal for Cause
• Current and proposed PC balance
• Notes – e.g., rationale for change of status, new interest category definitions if seeking SPLS approval, etc.
Further Reading: PC MOP 4.14.3 25 PC Chairs Training: Membership & Balance
SPC/GPC Chair’s Membership Recommendation Form Committee Number: SPC 184 Committee Name: Method of Test for Field Test of Liquid-Chilling Packages Committee Chair: John Vucci Today’s Date: Nov. 21, 2011 Deadline: Dec. 2, 2011
Meeting: ASHRAE Winter Meeting Chicago
This form is to be used by the PC Chair in conjunction with completed Applications for Membership, the Bias/Conflict of Interest forms, and the Biographical Reports for person(s) being considered for new membership, change of status or removal from the committee. It is mandatory for all applicants to submit a current Bias/Conflict of Interest form. Please review to ensure no conflicts exist. Please review each applicant’s information and assign an Interest Category, Voting Status and, if applicable, Subcommittee. If the applicant will be representing an organization, please indicate whether it will be as a Primary or Alternate representative. You may add more rows to any section as needed. For membership procedures, please refer to the PC MOP. This form must be completed and returned to standards.section@ashrae.org by the deadline for consideration at the upcoming ASHRAE Standards Committee meeting. A delay may cause any membership items to be removed from consideration.
NEW APPLICANTS
Applicant’s Name Recommended Position1: Voting Status
Interest Category
Robert Jones PCVM User
Thomas Jenkins PCVM General Interest
Mark Atkins NVM Producer
DECLINATION OF APPLICANT Applicant’s Name Indicate Reason for Declination of Applicant (mandatory information)
John Ames Works for same company as a current voting member
CURRENT MEMBER CHANGES
Member’s Name Positions:
(If applicable) Voting Status
Interest Category
Marie Higgins*
Current
PCVM User
Recommended
PCVM General Interest
Adam Worrall
Current
Vice Chair NVM Producer
Recommended
Vice Chair PCVM Producer
REMOVAL OF MEMBER - Required field if removing established members Member’s Name Removal for Cause: Attach documents and indicate reason for removal here
Steven Hill PCVM-General Interest Has not attended PC meetings in 18 months and unable to contact him for same timeframe.
RESIGNATION OF MEMBER – Required field Member’s Name Attach member’s written resignation – Enter date
Michael Smith-PCVM-Producer Resigned effective June 1, 2011. See attached email.
PRESENT/PROPOSED BALANCE - MANDATORY field to be completed by PC Chair Is the Chair recommending that the number of interest categories be changed? (y/n)
List of Interest Categories Present Number of Voting Members for
each Interest Category Proposed Number of Voting Members for
each Interest Category
Producer 3 4
User 2 2
General Interest 3 4
Total 8 10
ADDITIONAL NOTES:
*Marie Higgins changed employers causing a change in interest category assignment.
1Recommended Position would include titles such as Chair, Vice Chair, Secretary, SubC Chair or Webmaster. PC Chair is voted in by SPLS and StdC. Subcommittee Chairs are voted in for all PCs. Vice-Chairs and Secretaries are appointed by the SPC/GPC Chair, who must notify
Staff of the new appointment.
Removal for Cause
• The PC Chair may recommend removal of a PC member from the roster for due cause, such as:
• missing two consecutive PC meetings without prior approval from the PC Chair
• failure to attend at least 50% of scheduled PC meetings within any twelve month period
• failure to return at least 60% of the letter ballots within any twelve month period
• SPLS approves recommendations for removal
PC Chairs Training: Membership & Balance 26
Tip: follow up with “lost” members before it gets to this point.
Member Resignation
• PC Chair may accept a PC member’s written resignation without additional approval
• PC member will not be removed from PC roster until Manager of Standards (MOS) receives copies of letter of resignation and Chair’s acknowledgement
27 PC Chairs Training: Membership & Balance
SSPC/SGPC Chair’s Rec. Form
Same as for PC Recommendation Form, except for:
• Membership terms
• Subcommittee assignments
• OR designation (primary/alternate)
• OR company name
PC Chairs Training: Membership & Balance 28
Tip: Reappointed members are listed in the Current Member Changes section if their term expired within the last 12 months.
SSPC/SGPC Chair’s Membership Recommendation Form Committee Number: SGPC-0 Committee Name: The Commissioning Process
Committee Chair: Tim Corbett Today’s Date: 08/18/2011 Deadline: August 24, 2011
Meeting: October 2011 Tech Weekend
NEW APPLICANTS
Applicant’s Name Recommended
Position1: Voting Status
Interest Category
Term Years
Subcommittee Assignment
Org Rep PRI/ALT
Organization Represented
Larry Ross Sec 9 Subc.
Chair PCVM User 2 Section 9 SC
Thomas Cappellin Sec 6 Subc.
Chair PCVM Gen Int. 2 Section 6 SC
DECLINATION OF APPLICANT Applicant’s Name Indicate Reason for Declination of Applicant (mandatory information)
CURRENT MEMBER CHANGES
Member’s Name Positions:
(If applicable)
Voting Status
Interest Category
Term in
Years
Subcommittee Assignment
Org Rep PRI/ALT
Organization Represented
Walter Horn
Current
PCVM Gen Int 4
Recommended Sec 8 SubC
Chair PCVM Gen Int 4 Section 8 SC
Charles Dorgan*
Current
PCVM Gen Int 4
Recommended
PCVM Gen Int 2
Thomas R. Meyer*
Current
NVM Gen Int 4
Recommended Vice Chair
PCVM Gen Int 2
Gerald Kettler*
Current
PCVM Produ-
cer 4
Recommended Section 5 SubC
Chair PCVM
Produ-cer
1
REMOVAL OF MEMBER - Required field if removing established members Member’s Name Removal for Cause: Attach documents and indicate reason for removal here
RESIGNATION OF MEMBER - Required field Member’s Name Attach member’s written resignation – Enter date
PRESENT/PROPOSED BALANCE - MANDATORY field to be completed by PC Chair Is the Chair recommending that the number of interest categories be changed? (y/n) NO
List of Interest Categories Present Number of Voting Members for
each Interest Category Proposed Number of Voting Members for
each Interest Category
General Interest 0 4
Producer 4 4
User 1 2
Total 5 10
ADDITIONAL NOTES: SGPC 0 will be organized into subcommittees as follows:
Gerald Kettler chair section 5 Tom Cappellin chair section 6 (Open) chair section 7 Walter Horn chair section 8 Larry Ross chair section 9 (developmental)
Walter Horn is being reappointed for a 4 year term following a term ending 6/30/2011 Charles Dorgan is being reappointed for a 2 year term following a term ending 6/30/2010 Thomas Meyer is to serve the remainder of his current term ending 06/30/2013 Gerald Kettler is to serve the remainder of his current term ending 6/30/2012
1Recommended Position would include titles such as Chair, Vice Chair, Secretary, SubC Chair or Webmaster. PC Chair is voted in by SPLS and StdC. Subcommittee Chairs are voted in for all PCs. Vice-Chairs and Secretaries are appointed by the SPC/GPC Chair, who must notify Staff of the new appointment.
Standing PCs
• Terms:
• PCVMs have terms from 1 to 4 years
• OMs have terms for 2 years or less
• Non-policy level Standing PC Chair is appointed for no more than 4 full years
• Policy-level Standing PC Chair is appointed for no more than 2 full years
Further Reading: PC MOP 4.13.2.4
29 PC Chairs Training: Membership & Balance
Tip: Consider using 1 to 6 year terms for SPC’s that become SSPC’s to stagger terms
Tip: Terms may be renewed at the discretion of SPLS
Approval Process
• Project Committees:
• SPLS approves new members and change of status for existing members
• SPLS approves PC Vice Chair and Subcommittee Chair positions
• SPLS approves OMs
• StdC approves PC Chair
• Policy-level PCs:
• SPLS recommends and StdC approves all membership positions
• International Organizational Liaisons:
• PC Chair appoints following consultation with SPLS Liaison
• Consultants and subcommittee assignments:
• PC Chair appoints and notifies MOS and SPLS Liaison
30 PC Chairs Training: Membership & Balance
Important Things to Remember
• PC Chairs’ Meeting Deadlines! The sooner the better…
• The “one-year rule” for membership documents
• The PC membership process is different from the TC process – PCVMs and NVMs must be voted in
• A “Call for Members” can be announced in ASHRAE Standards Actions at any time – notify your SPLS Liaison or ASHRAE staff
• Standing PC Chairs – keep track of membership terms
• All membership forms are available on the ASHRAE website
• Use of interest categories other than Producer, User and General Interest must be approved in advance
31 PC Chairs Training: Membership & Balance
Membership Process – New PCs
New / Revision Project Approved
ASHRAE staff sends application forms and instructions to proposed members
ASHRAE staff issues a Call for Members in ASHRAE Standards Actions
SPLS Liaison reviews proposed PC Chair member application
package
PC Chair reviews member application packages and accepts
or declines applicants
Interested parties complete bio on ASHRAE website, submit application and Bias forms
to ASHRAE by deadline
ASHRAE staff processes applications and sends to proposed Chair and SPLS Liaison
for consideration
PC Chair completes PC Chair Recommendation Form for new
and declined members and sends back to ASHRAE staff
SPLS Liaison completes PC Chair Recommendation Form to
nominate proposed PC Chair and sends it back to ASHRAE staff
ASHRAE staff reviews PC Chair Recommendation Forms for completeness
and accuracy and sends membership package to approval bodies
ASHRAE staff notifies approved and declined PC members of status
Official PC work begins!
SPLS and/or StdC approve
32 PC Chairs Training: Membership & Balance
ASHRAE Membership Contacts
Staff Direct Line – 678.539+ext. Manager of Standards, ASHRAE StdC Liaison Stephanie Reiniche ext. 1143 sreiniche@ashrae.org Standards Administrator, ASHRAE SPLS Liaison Susan LeBlanc ext. 1175 sleblanc@ashrae.org Project Committee Membership Beverly Fulks ext. 1151 bfulks@ashrae.org Project Committee Membership SSPC 90.1, 90.2 and 189.1 Katrina Shingles ext. 1159 kshingles@ashrae.org Project Committee Membership SSPC 34 Angela McFarlin ext. 1177 amcfarlin@ashrae.org
33 PC Chairs Training: Membership & Balance
Questions?
34 PC Chairs Training: Membership & Balance
Testing Your Knowledge
• How many members must be on a PC to conduct official business (e.g., pass a motion)?
• What are the three default interest categories required to achieve balance?
• What happens if membership application forms and/or PC Chair’s Recommendation Form are not received by the published deadline?
• True or false: An application for PC membership can be submitted with an electronic signature?
• True or false: A Bio or Bias/Conflict of Interest form can be over one year old for existing members being proposed for a change of status?
35 PC Chairs Training: Membership & Balance
How did you do?
• If you knew the answers to all the questions
• Congratulations! You have mastered the material
• If you were able to answer most of the questions (70-80%)
• Please review the material you may have missed
• If you were unable to answer most of the questions (<70%)
• Please review all the material
36 PC Chairs Training: Membership & Balance
Thank you for attending!
Please submit any feedback that may be helpful to improving this material to:
sleblanc@ashrae.org
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