peralta community college district information technology committee
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Peralta Community College DistrictInformation Technology Committee
Co-Chairs: Calvin Madlock, Fabian Banga, Bala Sampathraj
Facilitator: Karolyn Van Putten
AGENDA
Overview Technology Goals (FY2012/13) Major DTC Accomplishments Future Projections (FY2013/14/15) Questions
Overview
District Technology Committee (DTC) Accountability governance committee Help champion & support IT Strategy Colleges, district functional, faculty CIO DTC Chancellor Board
Technology Goals Consider human resources/staff for each of the projects in the IT StrategyTo monitor and support the implementation of all priority A projects in the IT Strategy and to keep an eye on the projects in priority B and CConsider and plan the implementation of a universal portal for:
Remote authenticationEmailRegistration
Improve/Formalize communication with the other committees
Human Resources/StaffSeven (7) vacant positions within District IT have been filled:
Associate Vice Chancellor (Sep. 2012) Database Administrator*(Sep. 2012) Director of Enterprises Services (Feb. 2013) Director of Technology Services (Mar. 2013) Sr. Applications Software Analyst (2)* (In progress) Sr. Network Coordinator (Feb. 2013) Applications Software Analyst* (May. 2013) Enterprise Project Manager* (Aug. 2013) Help Desk Support Technician II (Aug. 2013) Staff Assistant (In progress)
* Newly Created Positions
District IT has also gained oversight of four (4) consultants contracted through Hicks Consulting Group (HCG)
Sustainable IT Infrastructure
Priority
Standards Based Procurement A
Rationalize IT – Spend with a Consolidated IT Budget A
IT Asset & End Device Management A
Web Based Email A
Upgrade to PeopleSoft ver. 9.1 A
Reduce TCO with Lease/Service Agreements A
Managed Print A
Virtualization of Laptops & Desktops B
Create Cloud Strategy & Virtualization of Data Center B
Business Intelligence
Financials Data Warehouse A
Bond Program Public Reporting Data Warehouse B
Update to Student Data Warehouse B
HR Data Warehouse B
Procurement Data Warehouse B
JAN FEB
MAR
APR MAY
JUN
OCT NOV
DEC
JUL AUG
SEP
2 0 1 4JAN F
EB
MAR
APR MAY
JUN
OCT NOV
DEC
JUL AUG
SEP
2 0 1 3MAY
JUN OCT NOV
DEC
JUL AUG
SEP100%
100%
100%
100%
COMPLETE
COMPLETE
CURRENT DATE
FEB MAR
APRJAN
2 0 1 2
COMPLETE
Sept 2015
PHASE 1
100%
PHASE 2
IT STRATEGY PROJECTSPRIORITY A, B & C PROJECTS 2012 – 2015 P1Peralta Community College
District
Phase 1 Phase 2
Back Office Efficiency
Priority
Document Management A
Electronic PA Form A
Student Financial Aid A
People Soft Field Service Module B
Classroom Scheduling System B
Adjunct FTEF Tracking B
PeopleSoft Asset Management System B
PeopleSoft Budget Development System B
PeopleSoft eProcurement C
Time/Labor & Absence Management
Institutional Ability to Deliver
Institutionalize IT Staff training & Professional Development A
Implement ITIL-Lite at Colleges and at District A
Create Project Management Office B
Provide Project Management Training for Staff B
Mobile Learning
Improve Wireless on Campuses A
Streaming Content from Smart Classrooms to Mobile Devices C
Mobile Templates for PeopleSoft/Passport C
JAN FEB
MAR
APR MAY
JUN
OCT NOV
DEC
JUL AUG
SEP
2 0 1 4JAN F
EB
MAR
APR MAY
JUN
OCT NOV
DEC
JUL AUG
SEP
2 0 1 3MAY
JUN OCT NOV
DEC
JUL AUG
SEP
20%
5%
38%
CURRENT DATE
FEB MAR
APRJAN
2 0 1 2
11%
100% COMPLETE
April 2015
55%
IT STRATEGY PROJECTSPRIORITY A, B & C PROJECTS 2012 – 2015 P2Peralta Community College
District
FEB 2015
Universal Portal
Upgrade of PeopleSoft Portal to 9.1 Opportunity for Identity Management Project PeopleSoft Database Split – Portal Integration
Improve Communication
District IT staff on Facilities Committee Recommend District IT staff for Ed Committee Attend Planning/Budgeting Council
DTC Accomplishments
Finalized Decision on Gmail Define Technology Memo for BAM Language for Multi-year IT Expenditure Planning Review of AP3720 Computer/Network Use Adopted IT Budget Planning Model
Budget Template (including Chart of Accounts) Budget Worksheet & Narrative Process Flow for Determining IT Needs Technology Rubric for Prioritizing College/District needs
Evaluation of Distant Education Technology Total Cost of Ownership (TCO) Checklist
Technology Maintenance
Electronic PA Forms EZ Pass (AC Transit – student bus pass) Staff Development (faculty management)
860 Atlantic Laney Tower Allied Health & Science – Merritt Planning of COA Facility Project
Technology Projections
IT Strategy Revision/updateAlignment of College IT needs with District IT Strategic Plan
CCC Apply / eTranscript / MIS Reporting Faculty Grade/Roll Book Contributor Relations (Alumni) Academic Advisement / SEP Planner / Progress ProbationHardware Infrastructure Refresh (data center) Storage Capacity Equipment (servers, firewall, routers, load balancer) Network
Voice Telecommunication System (district-wide)Pro Rata (payment process for various employees)Benefits Module / Position Management Campus Mobile Strategy Disaster Recovery / Server Virtualization Identity Management
Questions & Answers
THANK YOU
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