pittmed student executive council

PITTMED STUDENT EXECUTIVE COUNCIL

Intro to Leading a Student Group or Interest GroupMarch 21, 2012

What is the SEC

SEC = Student Executive Council The Bylaws state: “The purpose of this

organization shall be… to act as a representative government of the

students of the University of Pittsburgh School of Medicine

to promote communication within the student body to promote communication among the student body,

the faculty, the administration, and other student organizations at the University of Pittsburgh

and to consider other pertinent aspects of the medical students' curricular and extracurricular concerns.

What Does the SEC Do?

Oversee & Fund Student Groups & Student Organizations Oversee the student activities calendar Establish the budget for all student groups & events (excluding

Departmental Interest Groups) Oversee many major Annual Activities/Resources/Traditions:

Black Bag Ball, Talent Show, SARC Manual, FAST, Murmurs, Scaife Improvements

Run Meetings on the 2nd Wednesday of Each Month A Forum for timely student concerns re: curriculum, student life,

upcoming activities, etc. Represent the student body as a whole to the

administration and via the GPSA, to the University of Pittsburgh at large

Serve as a forum for cooperation & collaboration between student groups & students in general

Who Makes Up The SEC?

President – coordinates, mediates, administrates, & delegates

VP: Internal – coordinates between class councils, SEC committees, SEC special activities, maintains the bylaws

VP: External – communicates & negotiates, maintains the SEC website, publicizes meetings & elections, maintains agendas & minutes, represents us to the GPSA

VP: Finance – oversees the budget, maintains financial records, oversees reimbursements for travel grants and student activities

VP: Academic - SEC’s Representative on Curriculum & Admissions committees, provides updates re: curriculum & academics at monthly SEC meetings, facilitates student forms to discuss academic life at PittMed

How Does the SEC Affect Me & My Group?

If you are an officer for a group: the SEC will set your budget for next year Reimbursements for expenditures are processed through the SEC You are required to enter activities on the SEC Events Calendar

If you want to go to a conference: You can apply to the SEC for a travel grant

If you want to start a new group: You must turn in a constitution & budget to the SEC New Groups must be ratified by the student body at an SEC meeting Groups must be approved by the SEC to reserve space in the SOM or

use its email services and to have a site on the Zone If you have an issue, concern, or event that you want to

draw attention to: You can bring it up at an SEC meeting

Additional requirements for funding:

In order to receive funding for the coming fiscal year, all groups must have the following UPDATED information in addition to the EOYR + Budget (on each group website): Group constitution Student leaders

SEC LOGISTICSOR “HOW DO I…?”

SEC Tech Committee

Topics SEC Zone Site SEC Calendar Room Reservation ListServs Student Leader Contact Information

SEC Zone Site Zone>Student Groups>Student

Executive Council

SEC Zone Site

SEC Zone Site

SEC Zone Site

SEC Zone Site

SEC Zone Site

SEC Zone Site

Calendar Located on SEC Zone Site Is one of the sources for the main Zone

calendar visible to all students Posting events on the SEC Calendar is

required in order to receive reimbursement

Calendar 2 ways to get there:

SEC Zone Site Student Groups Home

Calendar

Calendar: Adding Events

Calendar: Adding Events

Calendar: Adding Events

Reserving Rooms Zone>Student Groups

Reserving Rooms

ListServs

How to send to lists Addresses on Zone Student Groups Page

C/O 2011: som2011@medstudent.pitt.edu Informal 2011:

students11@medstudent.pitt.edu AMSA: somamsa@medstudent.pitt.edu

You can only send to a list if already subscribed

List Etiquette If sending mass emails, include all lists in

“To:” field, instead of one at a time Please use these lists for group

activities, and only send to class lists if truly school-wide activities

Leadership Contacts Very important that these stay up to

date Include position, name, email (at least)

Office of Student Affairs uses these lists to contact groups

SEC will withhold group funding if these lists are not up to date

Student Group Contact Info

Student Group Contact Info

2012/2013 BUDGETINGSurvey Results

09/10 SEC Funding BreakdownLunch TalksCommunity ServiceSchoolwide/SocialConferencesClassesWorkshopsJournal ClubsTransition

Lunch Talks: 41.6%Community Service: 8.5%Schoolwide/Social: 25.1%Conferences: 13.4%Classes: 11.5%Workshops: 0%Journal Clubs: 0%Transition: 0%

10/11 SEC Funding BreakdownLunch Talks

Community ServiceSchoolwide/Social

ConferencesClasses

WorkshopsJournal Clubs

Transition

Lunch Talks: 18.3%Community Service: 15.3%Schoolwide/Social: 27.8%Conferences: 21.9%Classes: 10.6%Workshops: 2.9%Journal Clubs: 1.8%Transition: 1.4%

11/12 SEC Funding Breakdown

12/13 SEC Funding Breakdown

Where to find this slide show

THANK YOU!2012 SEC Officers