planning cycle and use of results

Program Review & Planning CycleUse of Results

Presented to the Planning & Budgeting Committee for Evaluation

Office of Institutional EffectivenessJanuary 26, 2010

AccreditationNew Era on Accountability ACCJC strengthen the Accreditation

requirements.22 Colleges on Sanction as of January 2009Deficiencies Causing Sanction

Program Review – 16 Planning, Using Results - 21

LATTC - Recommendation 2“In order to meet the standards, the college develop

and fully implement an integrated planning process that clearly links program review, all aspects of human, physical, technology and fiscal planning, and resource allocation in a cohesive and inclusive manner.

Development of the model should be based on prevailing best practices that include a clearly established and calendared cycle, use of current and relevant internal and external environmental data, analysis of data to inform planning, a committee review process, linkage to resource allocation, and evaluation of the implemented plan.”

New Cyclical Process

Old Process

Program Review & Planning at All Levels

Program Review &Planning for All Areas

Regulation

Title 5 regulation says that every program should undergo a program review at least every 6 years. CTE programs every 2 years.

Different Timing of Program Review & Planning Cycles and Their Alignment

Meta-Analysis

Comprehensive Program Review & Planning Periodic comprehensive reviews are important to

to assess the effects of changes that were implemented to set new goals for improvement to align those goals with institutional goals & priorities

Modules/ Sections Mission and Vision Effectiveness - Enrollment Trends Technology Change Etc.

Each module includes sections on Data Analysis Validation Changes proposed/ implemented

Example of Comprehensive ModulesMission & VisionProgram EffectivenessDepartmental EngagementProfessional DevelopmentEnvironmental ScanVocational ProgramsInstructional Support: TechnologyInstructional Support: ServicesClubs, organizations and special activitiesLearning OutcomesCurriculumFacilities

Validation of Comprehensive PR & P

A. Each module is evaluated by a theme committeeMission & Vision => College CouncilEnrollment Trends => Enrollment Management

CommitteeTechnology => Technology Enhancement CommitteeEtc.

B. Each theme committee develops a recommendation list for each program.

These recommendations are expected to be addressed or acted upon by a program on an annual basis.

Annual Program Review & Planning ComponentsA. Address the previous recommendations

/validations Narrative on what changes have been made Indicating status: complete or in progress

B. Learning Outcome Assessment Use of Results Changes Implemented

C. Goals Objectives/Actions

Resource Requests

GoalsA. Linked to

Strategic / Master Plan Learning Outcomes

B. Connection to Planning

Examining 2 different approaches to the Comprehensive PR & P Cycle Staggered by Program

PR per program is done every 4 years , lottery based A program does all the sections of the comprehensive PR on

its scheduled year Goals, SLOs, and recommendations addressed annually

Modular Cycles Each module/section presented with different cycle Each year only 2-3 modules are being addressed by all

programs Goals, SLOs, and recommendations addressed annually

Staggered by ProgramPros

The PR process on the campus is ongoing Validation committees have fewer documents to reviewSeveral campuses are implementing this PR model The college committees approved the process/calendar

ConsThe PR process is not ongoing per department Very extensive process for faculty & chairsValidation committees have to review lengthy

documentsSeveral campuses have abandoned this approachThe college planning cycles are not consistently linked Managing the college PR process becomes challenging

Modular CyclesPros

Every department/division on the campus works on PR continuously

The college planning process is synchronized Institution-wide use of PR results becomes more relevant Not as extensive for faculty & chairsValidation committees have shorter documents to reviewThe college PR process becomes more manageable

ConsNo current data/evaluation of this approach has been

documentedThis will be a new approach to the PR process at TradeNeeds approval process; time sensitive for accreditation

Q & AYour input is valued

Please bring or send all your pros and cons concerning both approaches to the meeting

Please bring your questions to the committee meeting

Please call if you have questions/concerns