play football admin...- club registration products guide •rules of engagement ... •review of...

PLAY FOOTBALL ADMIN

REGISTRATION TRAINING

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Welcome

Objective of this session:

• To introduce the new Registration System

• To walk-through how to perform each of the main functions forAssociations and/or Clubs

• To highlight tips/shortcuts

• To ensure every participant is confident in their ability to use the new Registration System

• Session duration is 2 hourswith a 5-10 minute break at hour 1

• Training is a walk-through style session where we will cover everything you need to get ready for registrations

• There is a live demonstration that you can participate in

• Training Material for Participants- Readiness Checklist

- Club Registration Products guide

• Rules of Engagement- Expect lots of talking by Trainer and therefore lots of listening by you

- Save your questions till the Q&A

- Mobile phones on silent

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Session Contents • INTRODUCTION

• REGISTRATION SYSTEM OVERVIEW

• Associations Setup Overview

• Club Setup Walk-through

• LIVE DEMONSTRATION of SETUP

• Q&A

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INTRODUCTIONS

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Introducing the ONLINE SERVICES TEAM

The Football NSW Online Services team provides system and technical support to Associations, Clubs and members for the national registration system.

We also assist with queries related to SportsTG, Active Kids Vouchers, and reporting.

FNSW ONLINE SERVICES TEAM• In 2018-2019 the Online Services Team will deliver training for the

the new national registration system to 33 associations and over 700 clubs (approx. 1500+ people in NSW)

Q: Who are we?• Carol - Online Services Manager

IT geek and grassroots coach of u8-u11s noisy boys

• Jackson - Online Services Co-OrdinatorYouth Goal keeper superstar, triathlete, and sneaker obsessed

• Trevor - Online Services Support Fantasy Football mad and has swum in Antarctica TWICE!

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PROJECT SUMMARY

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PLAY FOOTBALL ADMIN

Key Dates

As @ Nov 12th 2018

What When

Club & Association Training Nov – Feb 2019

Admin system open for FNSW Setup 3rd Dec

FFA Go/No Go Decision to proceed with launch

5th December

Admin System User IDs provided to Associations to proceed with Setup

6th December

MYFootballClub Locked for migration 6th December

Participant registration NPL openSummer and Futsal social continues on the

new platform17th Dec 2018

Participant registration open for Grassroots 3rd Jan 2019

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Project Summary • This tool is built using an agile methodology- meaning

development is constantly occurring to provide new functionality, and will continue to be even after GO LIVE

• The following data is being migrated: Club/association details, registration numbers, individual details, history, product purchases, invoices, notes and working with children check data

• The following data is NOT being migrated:T&Cs, Additional questions data, individual photos

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PLAY FOOTBALL ADMIN

Benefitsto clubs

REGISTRATION BENEFITS

• Reduced annual setup (perpetual types)

• Registration "inheritance"

• Discounting

• Superior identity and participant recording (parents, linked accounts)

• Easier to ‘get- around’

• One platform. Comps and Reg

• Up to date technology

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Expectations

Lets be honest…

Before we begin… you should know…

1. You will be given access to a training environment that you can continue to use to practise your setup, and have a play

2. The training environment may change from day to day –don’t panic, it’s a development environment and is used for testing - it doesn’t affect the REAL system

3. What it looks like today may slightly change when we GO LIVE

4. Both FFA and FNSW staff have been testing the system since August- and we are still testing it on a weekly basis

5. There are an initial set of user guides available and more will come, including how-to videos

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LETS GET STARTED

SYSTEM OVERVIEW

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PORTALS

PLAY FOOTBALL ADMIN PORTAL

FOOTBALL ACCOUNT

SIGNUP & REGISTRATION

PLAY FOOTBALL ADMIN PORTAL

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PORTALS

PLAY FOOTBALL ADMIN PORTAL

FOOTBALL ACCOUNT

SIGNUP & REGISTRATION

FOOTBALL ACCOUNT

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PORTALS

PLAY FOOTBALL ADMIN PORTAL

FOOTBALL ACCOUNT

SIGNUP & REGISTRATION

PLAYER ACCOUNT

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PORTALS

PLAY FOOTBALL ADMIN PORTAL

FOOTBALL ACCOUNT

SIGNUP & REGISTRATION

SIGNUP & REGISTRATION PORTAL

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ASSOCIATION SETUP PROCESS

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READINESS CHECKLIST FOR ASSOCIATIONS

STEP 1

ENSURE YOU HAVE

A LOGIN ID

STEP 2

UPDATE

ORGANISATION

DETAILS

STEP 3

UPDATE BANK

ACCOUNT DETAILS

STEP 4

CREATE

REGISTRATION

DATES

STEP 6

CREATE

REGISTRATION

TYPES

STEP 5

CREATE

ASSOCIATION

DISCLAIMERS

STEP 7

CREATE

ADDITIONAL

QUESTIONS

STEP 8

CREATE DISCOUNT

RULES

STEP 9

CREATE USER IDS

FOR ADMINS &

CLUBS

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CLUB SETUP PROCESS

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READINESS CHECKLIST FOR CLUBS

STEP 1

ENSURE YOU HAVE A LOGIN ID

STEP 2

UPDATE CLUB ORGANISATION

DETAILS

STEP 3

CREATE CLUB DISCLAIMERS

STEP 4

CREATE ADDITIONAL QUESTIONS

STEP 5

CREATE DISCOUNT RULES

STEP 6

CREATE OPTIONAL PRODUCTS

STEP 7

CREATE SIGNUP FORM

STEP 8

CREATE REGISTRATION

PRODUCTS

STEP 9

CREATE USER IDS FOR ADMINS

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STEP 1

ENSURE YOU HAVE A LOGIN ID

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STEP 1

Note

Associations should remember there are two environments that will need user IDs:

The training environment(play area that wont impact real data)

The LIVE production system

ENSURE YOU HAVE A LOGIN ID

• FNSW will create USER IDs for each of the 33 Association Administrators

• Your ASSOCIATION will create USER IDs for each Club Administrator

• Once access is given to a CLUB administrator they can create additional logins for their committee (Step 9)

• Creating USER IDs is simple, but should be done with caution to ensure the correct level of access

• In the training environment USER ID’s will need to be created by FNSW or FFA (interim)

Play Football Login

First time sign in accept terms and conditions

Sample Training Club View

User ID: TrainClubC1Password: 167316

https://trainadmin-playfootball.resultsvault.com/

MFC Club Data

Home Screen

ORGANISATION menu

PEOPLE menu

REGISTRATION menu

TEAMS menu

COMPETITIONS menu

REPORTS menu

REPORTS menu

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STEP 2

UPDATE ORGANISATION DETAILS

Menu ORGANISATION Function ORGANISATION DETAILS

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STEP 3

CREATE CLUB DISCLAIMERS

Menu REGISTRATION Function DISCLAIMERS

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Disclaimers

Can have multiple disclaimers

They are accessed when you create a Registration Type

Simple text editor screen

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STEP 4

CREATE ADDITIONAL QUESTIONS

Menu PEOPLE Function CUSTOM PERSON LIST > CUSTOM FIELDS MANAGEMENT

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CUSTOM FIELDS

Optional to create additional fields

These can be added to registration types and will be included

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STEP 5

CREATE DISCOUNT RULES

Menu REGISTRATION Function DISCOUNT RULES

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Discount Rules

The ability to offer various types of incentives and discount offers for Products

The discount rule is applied only to your level and not to the parent or child entities above or below yours

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Discount RulesExamples

Early Bird

Sibling

Student

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STEP 6

CREATE ‘OTHER’ OPTIONAL PRODUCTS

Menu REGISTRATION Function PRODUCT MANAGEMENT

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OPTIONAL PRODUCTS • Within Product Management, Clubs may create

additional products that can be offered at the time of registration, such as club merchandise (socks and shorts, jackets, hates, training gear)

• ‘Other Products’ can then be added to a registration signup form to be offered with a registration product

• ‘Other Products’ can also be offered as a separate item that members can select to purchase outside the registration process

Socks & Shorts

Jackets

etc

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OTHER PRODUCTS

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STEP 7

CREATE SIGNUP FORM

Menu REGISTRATION Function SIGNUP FORM MANAGEMENT

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SIGNUP FORM• Sign up forms provide Organisations with the ability to

receive payments and registrations online. The Signup form controls the process the member will follow and the fields the member will see during the signup.

• Typically, the only changes required to a signup form each year will be the

• Addition or removal of personal fields,

• Addition or removal of other “additional” fields

• Addition or removal of Optional products

• Review of Welcome, Confirmation or Offline Payment descriptions

• The Signup form is a pre-requisite in order for a club to be able to create Registration Products (packages).

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STEP 8

CREATE REGISTRATION PRODUCTS

Menu REGISTRATION Function PRODUCT MANAGEMENT

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PACKAGES• A Registration Product represents the items that

participants will be able to purchase through an online payment form.

• Multiple Registration products can be created individually using the same Parent Organisation’sRegistration Type

• Once Registration products are created, they can be used year on year

• Typically, the only changes required to a registration product each year will be the

- Registration period,

- Fees, and

- Available Dates.

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SIMPLIFYING REGISTRATIONS

With the introduction of fee tables within a single registration type, clubs can now opt to simplify the number of products they need to create

OLD MFC Packages NEW PLAY Products

Junior Under 6 Single Junior u6-u11 Product

Includes a fee table for each age group within the one type

Junior Under 7

Junior Under 8

Junior Under 9

Junior Under 10

Junior Under 11 etc

ALL Age Women $60 Single All Age ProductIncludes a fee table by genderIncludes student discount **

** if the discount is different for men or women then you still need to create individual fee Types

ALL Age Men $80

ALL Age Women Student Discount

All Age Men Student Discount

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STEP 9

CREATE CLUB USER IDS

Menu ORGANISATION Function USER LIST

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USER LIST

Where User IDs are managed for the Administration system

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Lets have a break…5 mins

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Hands-on

• Club Steps

• Create a package

• Review our package in the Test Rig

DEMONSTRATION

60PRESENTATION NAME

PLAY FOOTBALL MEMBERS EXPERIENCE

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PLAY FOOTBALL Preview

• The FOOTBALL ACCOUNTThe ‘front door’ of football

• What it is – A way to verify a user. Users enter their name, DOB and email address. Each user’s email address is cross checked before the user can log in via their account

• What it does – Once integrated with a website or system the football account becomes a quick and reliable way to confirm a user’s identity across systems

• What that means – We can start to provide faster, more personalised services to participants.

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PLAY FOOTBALL Preview What changes?

- The Football Account uses a participant’s email address to verify and provide access to rego, or other system

- Users can link their social accounts to their football account, using social accounts to log in

- Claim accounts from mid December

What doesn’t?- People will retain their FFA Number but in the future they won’t

need it to register or log in to systems.

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PLAY FOOTBALL ADMIN

Payment Gateway

- IPSI remains as the payment portal for this year

- There is no change from last year

- Payment Gateway under-review for replacement next season

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Q&A

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Next Steps1. Associations and Clubs – play in the

sandbox training environment and decide what products you will create. Consider:

1. Product Naming conventions

2. Disclaimers and Discounts

2. FNSW – Keep Associations and Clubs updated on FFA Project dates and any new features to be aware of (or changes) -weekly

69PRESENTATION NAME

END

PRESENTATION NAME

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