pole banner program at has - d14ik00wldmhq.cloudfront.net · pole banner program at has best value...

Pole Banner Program at HAS

Best Value Bid (BVB)Solicitation No. H08-PBP-2016-017

BJ HubbardSr. Procurement Specialist

Houston Airport System

Thursday, August 18, 2016, 10:00 a.m.Supply Chain Management Office, Conference Room 113

18600 Lee Road, Humble, TX 77338

Pre-Bid Conference Agenda

• Opening Remarks Ray DuRousseau

Division Manager, SCM

• BVB Overview BJ Hubbard

Senior Procurement Specialist

• Office of Business Opportunity Janice Ruley

Contract Compliance Supervisor

• Project Scope and Overview Dana Maurer

Senior Manager, Marketing

• Questions/Answers

2

No Contact Period

• All inquiries regarding this solicitation are to be

directed to the designated City Representative

(BJ Hubbard).

• Do not contact Council Members or City

employees in an attempt to influence the

outcome of the award. You will be able to speak

publicly at the City Council Meeting.

3

Solicitation Overview

• Request for Additional Information and Questions Due Date/Time:

Thursday, August 25, 2016, 4:00 P.M., CST.

• Please include the phrase “Pole Banner Program at HAS” in the subject line). Send to: benard.hubbard@houstontx.gov

• BVB Due Date/Time:

Thursday, September 8, 2016, 10:30 A.M., CST

4

Additional Information and Specification Changes

• Responses to questions received from

potential Bidder(s) and any changes to

specifications shall be confirmed in writing and

an Addendum will be posted to HAS website:

www.fly2houston.com, prior to Bid due date.

5

Procurement Timeline

EVENT DATE

BVB Issue Date August 5, 2016

Pre-Bid Conference August 18, 2016

Question(s) from Bidder(s) Due to HAS August 25, 2016

BVB Due from Bidder(s) September 8, 2016

Council Agenda Date November 16, 2016

Contract Start Date December 15, 2016

6

Submittal Procedures

• Provide two (2) copies of the bid and one (1) original bid signed in BLUE ink and marked “original.”

• Bid(s) must be received by the City Secretary of the City of Houston, in the City Hall Annex, Public Level, 900 Bagby, Room P101, Houston Texas 77002 by

10:30 A.M., (CST) on Thursday, September 8, 2016.

• Please include the phrase “Pole Banner Program at HAS” in the subject line and provide all applicable contact information.

7

Forms to be Submitted with Bid

8

00450 – Bidder ’s Statement of MBE/WBE/SBE Status

00452 – Fair Campaign Ordinance

00453 – Statement of Residency

00454 – Affidavit of Non-Interest

00455 – Affidavit of Ownership or Control

00457 – Conflict of Interest Questionnaire

00460 – Pay or Play Acknowledgement Form

00461 – Hire Houston First Application and Affidavit

00470 – Bidder ’s MWBE Participation Plan

00471 – Pre Bid Good Faith Efforts (if goal not met)

00472 – Bidder ’s MWSBE Goal Deviation Request (if goal not met)

00480 – Reference Verification Form

00481 – Anti-Collusion Statement

1295 – Certificate of Interested Parties

Proposal Submittal Requirements

• Each line item of the Official Bid Form under SECTION A

(pages 9 to 11) must be filled, and the Official Signature

Page (page 12) must be signed by an authorized

representative of the bidding company.

• In addition to the Bid Form and the Official Signature

Page, the Forms listed in “Table 1” (page 3) must also be

completed and submitted to the Office of the City

Secretary.

9

Forms to be Submitted by the Successful Firm

10

00501 – Resolution of Corporation

00570 – Contractor ’s Revised MWBE Participation Plan

00571 – Record of Post-Bid Good Faith Efforts (if goal not met)

00572 – Plan Deviation Request Form (if goal not met)

00600 – List of Proposed Subs and Suppliers

00601 – Drug Policy Compliance Agreement

00604 – History of OSHA Actions

00605 – Contractor ’s Certificate of Safety Impact Positions

00610 – Performance Bond

00620 – Affidavit of Insurance

00621 – Certificate of Insurance

00624 – Affidavit of Compliance with Affirmative Action Program

00630 – Certification of Compliance with Pay or Play Program (POP-2)

00631 – Pay or Play Program List of Subcontractors (POP-3)

00632 – OBO Certification by Professional Service Provider

00636 – Certificate of Interested Parties FORM 1295

Office of Business Opportunity

Janice Ruley

281-233-7853

Janice.Ruley@houstontx.gov

18600 Lee Rd., Humble TX 77338

11

Contract Goal

MWBE – 14%

• MBE 10%

• WBE 4%

12

Pay or Play Program

13

Pay or Play

14

Hire Houston First Program

15

Project Scope and Overview

• Senior Manager, Marketing: Dana Maurer

• General Overview

– Scope

– Bid Tab

16

Scope Overview

17

18

19

20

21

22

Questions…

Questions/Answers to be official must be in

writing and will be posted on HAS website as a

Letter of Clarification.

23