portage township schools

1

Portage Township Schools

Alan Gardner

Chief Executive Officer

Current Technologies Computer Learning Center

Outlook 2010 Training

2

Network Misconceptions

When Logging in you only need to put firstname.lastname

You do not need to put Portage.k12.in.us

Outlook is now keyed to Lastname for searches.

3

Saving My Files

H Drive is where your old stuff should be

My Documents is your centrally repository going forward

• Wherever you login, your my documents will follow you.

Space issues• Not for Videos and films from personal events.

• Pictures and videos should be archived out to external media after 3 years.

4

Active Sync on IPAD or IPHONE

Tap Settings > Mail, Contacts, Calendars > Add Account > Microsoft Exchange.

Enter the information in the fields below, then hit Next

5

IPAD/IPhone Exchange Active Example

6

Add the Server owa.portage.k12.in.us

7

Choose what gets synced

8

Android Sync to Exchange

On the ANDROID device please select Settings > Accounts & Sync > Add Account > Exchange ActiveSync.

9

Account Types

10

Add Exchange Account

11

Android Login

On the next screen please enter your email address and password. Press Next

Exchange 2010 Enterprise:Email Address: firstname.lastname@portage.k12.in.usServer Address: owa.portage.k12.in.usDomain: portageUser Name: fistname.lastname Password: Your Password

12

Two Versions of Outlook Outlook Program

• Actual Program on you computer

• Outlook will follow you anywhere in the PTS Network.

• No Login Required ( uses network username and Password)

Outlook Web Access (OWA)• Used for Quick Access

• Used for access from remote locations

• ie: home, airport, vacation

• Login Required

13

Outlook Web AccessHttps://owa.portage.k12.in.us/owa

You can use almost any Internet-enabled PC to access Outlook.

All you need is the organization’s Outlook Web Access URL and a standard Web browser.

Outlook Web Access boasts many features.

Use care when accessing Outlook Web Access.

OR

14

Creating & Sending Messages

15

Insert a File

16

Mail Tracking

17

Reading a messages.

Preview or Double Click to open

18

Responding to a Message

Reply - Compose an email to the sender, in response to the email received.

Reply - All Compose an email in response to the sender, with a copy to all who received the original email message.

Forward - Forward an email message to chosen contacts.

Meeting - Create a meeting request when you reply to an email

19

Print a Message

20

Create e-mail signatures In Outlook 2010

21

Delete an Email

Select the Email and use Delete Key

Permanently Delete using SHIFT Delete Key

22

Search and Find Messages in Outlook 2010

23

Adding a Contact

24

Contact Groups vs Distribution Lists

Distribution lists are maintained by ITS

Contact groups are maintained by each users• Can be shared

25

Calendaring

26

Conclusion

Just a quick Teaser. A lot more under the hood

How many of you would like a monthly session like this?

Did you find this helpful?

What do you need to do your job better?• From a technology perspective!!!!!