preparing a pastor’s w-2 form

PREPARING A PASTOR’S W-2 FORM

Please follow instructions at the top of each screen.

To begin the presentation, just press your “down arrow”

Preparing a W-2 for PastorsUse “Down Arrow” or “Page Down” buttons for Next Screen

Enter Pastor’s Social Security #Press Down Arrow

123-45-6789

Enter Employer’s E.I.N.#Press Down Arrow

123-45-6789

51-9876543

Enter Employer’s Name and AddressPress Down Arrow

123-45-6789

51-9876543

Romans United Methodist Church1500 Damascus RoadCorinth, Delaware 19999

Control Number is OptionalPress Down Arrow

123-45-6789

51-9876543

Romans United Methodist Church1500 Damascus RoadCorinth, Delaware 19999

(Optional)

Enter Pastor’s Name and AddressPress Down Arrow

123-45-6789

51-9876543

Romans United Methodist Church1500 Damascus RoadCorinth, Delaware 19999

(Optional)

Mark L. Matthew13 Wesley RoadAsbury, DE 19900

How to Calculate Box 1Press Down Arrow

123-45-6789

51-9876543

Romans United Methodist Church1500 Damascus RoadCorinth, Delaware 19999

(Optional)

Mark L. Matthew13 Wesley RoadAsbury, DE 19900

???????????

1.Begin with Total Comp= $40,000 (Do not include Housing Allowance)

2.Subtract “Before-Tax” Pension= ($1,200)

3.Subtract “Furn Allow”= ($2,000)

4.Subtract “Pastor Contribution to Health Insurance= ($1,212) (see health/dental coupon)

5.Subtract Pastor’s HSA ($2,500) Contribution or FSA Contributions (Health and Dependent) and FSA Adm (see health/dental coupon)

6.Add Excess Life Premium + $72

7.Total Taxable= $33,570

SAMPLE ONLY(How to calculate taxable income)

Press Down Arrow

Enter Pastor’s Taxable CompensationPress Down Arrow

123-45-6789

51-9876543

Romans United Methodist Church1500 Damascus RoadCorinth, Delaware 19999

(Optional)

Mark L. Matthew13 Wesley RoadAsbury, DE 19900

33570

Enter any Federal Tax Withheld per Pastor’s W-4(Leave #2 Blank if no tax withheld)

Press Down Arrow

123-45-6789

51-9876543

Romans United Methodist Church1500 Damascus RoadCorinth, Delaware 19999

(Optional)

Mark L. Matthew13 Wesley RoadAsbury, DE 19900

33570 4232

For Pastors, Boxes 3, 4, 5, and 6 are BlankBoxes 7-9 and 11 normally not applicable

Press Down Arrow

123-45-6789

51-9876543

Romans United Methodist Church1500 Damascus RoadCorinth, Delaware 19999

(Optional)

Mark L. Matthew13 Wesley RoadAsbury, DE 19900

33570 4232

Complete Box 10 only if Pastor chose FSA Dependent Care(for parents with children under 13 – see health and dental coupon if applicable)

Press Down Arrow

123-45-6789

51-98765431

Romans United Methodist Church1500 Damascus RoadCorinth, Delaware 19999

(Optional)

Mark L. Matthew13 Wesley RoadAsbury, DE 19900

33570 4232

Box 12 – Codes C, E, W, DD(Other codes, if applicable, are located on the back of the W-2)

Press Down Arrow

123-45-6789

51-9876543

Romans United Methodist Church1500 Damascus RoadCorinth, Delaware 19999

(Optional)

Mark L. Matthew13 Wesley RoadAsbury, DE 19900

33570 4232

1.Begin with Total Comp= $40,000 (Do not include Housing Allowance)

2.Subtract “Before-Tax” Pension= ($1,200)

3.Subtract “Furn Allow”= ($2,000)

4.Subtract “Pastor Contribution to Health Insurance= ($1,212) (see health/dental coupon)

5.Subtract Pastor’s HSA ($2,500) Contribution or FSA Contributions (Health and Dependent) and FSA Adm (see health/dental coupon)

6.Add Excess Life Premium + $72

7.TOTAL Taxable= $33,570

SAMPLE ONLY(Code “C”)

Press Down Arrow

CODE “C”

Box 12 – Code C

123-45-6789

51-9876543

Romans United Methodist Church1500 Damascus RoadCorinth, Delaware 19999

(Optional)

Mark L. Matthew13 Wesley RoadAsbury, DE 19900

33570 4232

C 72

1.Begin with Total Comp= $40,000 (Do not include Housing Allowance)

2.Subtract “Before-Tax” Pension= ($1,200)

3.Subtract “Furn Allow”= ($2,000)

4.Subtract “Pastor Contribution to Health Insurance= ($1,212) (see health/dental coupon)

5.Subtract Pastor’s HSA ($2,500) Contribution or FSA Contributions (Health and Dependent) and FSA Adm (see health/dental coupon)

6.Add Excess Life Premium + $72

7.Total Taxable= $33,570

SAMPLE ONLY(Code “E”)

CODE “E”

Box 12 – Code EPress Down Arrow

123-45-6789

51-9876543

Romans United Methodist Church1500 Damascus RoadCorinth, Delaware 19999

(Optional)

Mark L. Matthew13 Wesley RoadAsbury, DE 19900

33570 4232

C 72

E 1200

1.Begin with Total Comp= $40,000 (Do not include Housing Allowance)

2.Subtract “Before-Tax” Pension= ($1,200)

3.Subtract “Furn Allow”= ($2,000)

4.Subtract “Pastor Contribution to Health Insurance= ($1,212) (see health/dental coupon)

5.Subtract Pastor’s HSA ($2,500) Contribution or FSA Contributions (Health and Dependent) and FSA Adm (see health/dental coupon)

6.Add Excess Life Premium + $72

7.Total Taxable= $33,570

SAMPLE ONLY(CODE W)

Press Down Arrow

CODE “W”

IMPORTANT NOTE

Box 12 W is for persons in HSA only. Box 12W includes both pastor’s contribution (i.e. $2,500) plus the employer’s contribution

In December, a letter is mailed to the pastor providing the amount of the Employer’s Contribution. Treasurers: Please get this letter from your pastor.

Box 12 – Code EPress Down Arrow

123-45-6789

51-9876543

Romans United Methodist Church1500 Damascus RoadCorinth, Delaware 19999

(Optional)

Mark L. Matthew13 Wesley RoadAsbury, DE 19900

33570 4232

C 72

E 1200

W 4900

Box 12 – Code DD(Include the Health Cost – see December letter for amount)

Press Down Arrow

123-45-6789

51-9876543

Romans United Methodist Church1500 Damascus RoadCorinth, Delaware 19999

(Optional)

Mark L. Matthew13 Wesley RoadAsbury, DE 19900

33570 4232

C 72

E 1200

W 4900

DD 17908

Box 13 – mark if participating in CRSP (Clergy Retirement Security Program)Press Down Arrow

123-45-6789

51-9876543

Romans United Methodist Church1500 Damascus RoadCorinth, Delaware 19999

(Optional)

Mark L. Matthew13 Wesley RoadAsbury, DE 19900

33570 4232

C 72

E 1200

W 4900

DD 17908

x

Box 14 is optional – Information Box Only

123-45-6789

51-9876543

Romans United Methodist Church1500 Damascus RoadCorinth, Delaware 19999

(Optional)

Mark L. Matthew13 Wesley RoadAsbury, DE 19900

33570 4232

C 72

E 1200

W 4900

DD 17908

x

Box 15 – State and ID# where salary was earned(ID# is located on State Transmittal Form)

123-45-6789

51-9876543

Romans United Methodist Church1500 Damascus RoadCorinth, Delaware 19999

(Optional)

Mark L. Matthew13 Wesley RoadAsbury, DE 19900

33570 4232

C 72

E 1200

W 4900

DD 17908

x

DE 1-519876543-001

Box 16 – Normally the same as Box 1Press Down Arrow

123-45-6789

51-9876543

Romans United Methodist Church1500 Damascus RoadCorinth, Delaware 19999

(Optional)

Mark L. Matthew13 Wesley RoadAsbury, DE 19900

33570 4232

C 72

E 1200

W 4900

DD 17908

x

DE 1-519876543-001 33570

Box 17 – State Tax withheld if Pastor requestedPress Down Arrow

123-45-6789

51-9876543

Romans United Methodist Church1500 Damascus RoadCorinth, Delaware 19999

(Optional)

Mark L. Matthew13 Wesley RoadAsbury, DE 19900

33570 4232

C 72

E 1200

W 4900

DD 17908

x

DE 1-519876543-001 33570 250

Box 18 – Local Taxes withheld if Pastor requestedPress Down Arrow

123-45-6789

51-9876543

Romans United Methodist Church1500 Damascus RoadCorinth, Delaware 19999

(Optional)

Mark L. Matthew13 Wesley RoadAsbury, DE 19900

33570 4232

C 72

E 1200

W 4900

DD 17908

x

DE 1-519876543-001 33570 250

If you have questions, please contact me at emoreland@pen-del.org

or call 877-736-3351, extension 16.