presentation european social fund
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Presentation
European Social Fund
September 19th 2006
Content Presentation
• Stakeholders
• Organisation of the Agency (140 employees)
• Organisation of ESF in the Netherlands
(Current period 2000-2006)
SPD / Regulations
European Commision
Ministry of Social Affairs
Applicant
European Parliament
Owner(SG)
Policy maker(AM)
Executor(Agency
SZW)
Agreement Agreement
ESF-3 Dutch legislation
Stakeholders ESF-3 NetherlandsEuropean
Audit Office
Internal Audit
Dutch Audit Office
Organisation Chart
General Manager of the Agency
Manager of Execution Manager of Conduct of Business
Internal ControlOperational Audit
Team Eindhoven
Team The Hague
Team Zwolle
Financial and General Department
Legal Department
Officemanagement
Personnel,Organisation &Communication
Programme
09.45 - 11.30:
Presentation about the current and new ESF period
11.30 - 12.15:
The detailed presentation about the financial administration by the teammanager of the Planning and Control department, Mr. Martin de Vries
12.15 – 13.00:
Lunch
13.00 - 13.45:The detailed presentation about the legal department by a legal assistant, Mrs. Mireille Vrouenraets.
13.45 – 14.45:The detailed presentation about the internal control by the manager of the Internal Control department, Mrs. Raquel Verwei.
14.45 – 15.00:Break
15.00 – 15.45:The detailed presentation about the communication, organisation and personnel by a communication advisor, Caroline Koopmans.
General comment:
- Some subjects can (will) be repeated, but every presentation has
its own point of view.
- Feel free to ask questions !
Current ESF period:
- Budget and priorities
- The subsidy process consists of three phases:
1) The phase leading up to the first disposition
2) The monitoring phase
3) The phase of the final report
- Which costs are eligible for subvention?
Budget € 1,75 billion ESF Objective 3• Priority 1: A comprehensive approach to the problem of adult job-
seekers (€ 630 million)• Measure A: Reintegration trajectories for the short-term unemployed
• Priority 2: Retaining a deployable labour force (€ 788 million)• Measure B: Reintegration schemes for the long-term unemployed• Measure C: Training of employees• Measure D: Improving employees’ daily routine arrangements
• Priority 3: Lifelong learning (vocational education) (€ 280 million)• Measure E: Tackling early school-leaving• Measure F: Reinforcement of vocational training• Measure G: Practical education
• Technical assistance (€ 52 million)
Projects per 31st May 2006 15-jun-06
per measure in mio
Totaal A B1 B2 B1/C C D E F G
Total amount applications € 3.150 € 735 € 34 € 0 € 267 € 1.572 € 35 € 337 € 94 € 76
Denied / withdrawn € 428 € 160 € 2 € 0 € 22 € 125 € 8 € 73 € 17 € 21
work in progress € 168 € 8 € 0 € 0 € 27 € 133 € 0 € 0 € 0 € 0
First dispositions € 2.554 € 567 € 32 € 0 € 218 € 1.314 € 27 € 264 € 77 € 55
Final reports received *) € 1.025 € 199 € 1 € 0 € 23 € 595 € 12 € 138 € 36 € 21
Work in progress Final reports *) € 380 € 48 € 1 € 0 € 18 € 239 € 9 € 38 € 11 € 16
Final dispositions *) € 645 € 151 € 0 € 0 € 5 € 356 € 3 € 100 € 25 € 5
Projects in progress(final reports to be received) *) € 1.529 € 368 € 31 € 0 € 195 € 719 € 15 € 126 € 41 € 34
*) value first dispositions
Decision Go / no go
Substantive and financial
assessment
Monitoring the project
(new/revised)application
First Disposition (positive/negative)
Progress report
Action needed?
Revised Disposition
Final report Substantive and financial
assessment
Final Disposition
Subsidy Process ESF Consultants
1) The phase leading up to the first disposition: Substantive and financial assessment of subsidy
applications.
Every project is assigned to two consultants. The first consultant is
the main contact and is also responsible for preparing the products
in every stage.
Substantive assessment
• Goal of the project• Assessment of activities• Target group of the project• Expected results of the project
Financial assessment
Budget analysis: • Costs per person • Relation overhead direct • Calculation (P*Q)• Possible revenues• Feasibility
2) The monitoring phase
• Second / other visits
• Mostly after receiving the progress reports.
• After the substantive analysis sometimes a visit is planned to
monitor the progress (reviewing administrations, assessment of
activities, analysing progress against budgets)
3) The phase of final report
• Final report
• Actions needed (e.g. project visit, visit internal audit)
• Administrative analysis of the administration
Which costs are eligible for subvention?
• Preparing phase: development costs, costs to prepare the project
• Monitoring phase:- direct costs (direct activities)
- indirect costs (coordination,
administration, accountants)
• Phase after the final report: cost for making the final report
The costs always have to be justified by documents such as:
- A time-keeper status (Official document prooving the time spent on
the project.)
- A list of presence
- A proof of payment, paid invoices as a result of an offer procedure,
a comparative market research or a public procurement.
Public Procurement: Transparency and minimum value
Type of
procurement
Minimum value
in € (ex. VAT)(follows 100% the
DIRECTIVE)
Minimun
requirement
Minimum value
in € (ex. VAT)(follows <100%
the DIRECTIVE)
Minimun
requirement
European
(state)
≥154.014 In European
Official Journal
≥ 200.000 In European
Official Journal
or internetsite
European
(municipalities)
≥236.945 In European
Official Journal
≥ 200.000 In European
Official Journal
or internetsite
National Public 50.000-154.014
(state)
50.000-236.945
(municipalities)
In national or
regional
newspaper or
internetsite
50.000-200.000 In national or
regional
newspaper or
internetsite
Regional
Public
<50.000 In regional
newspaper or
internetsite
<50.000 In regional
newspaper or
internetsite
Questions?
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