presenting your research

Dr. CHLOE JOYNT Dr. SARAH CURTIS cjoynt@ualberta.ca scurtis@ualberta.ca

WCHRI Lunch and Learn2014

Presenting your Research

Today we will go over…

What to remember when designing

What to remember when presenting

Oral presentation

Oral Critique ( Interactive Exercise)

Poster presentation and Interactive Exercise

Presenting …make it matter

You worked really hard for these results! What main results do you want to emphasize What’s the one or two points you want them to

remember

Why should they care? How is it relevant to your audience - Story?

How will YOU reach them Engage / incite/ educate/ entertain

Tell them what you’re going to tell them….Tell them ….. Tell them what you told them

Earn their enthusiasm and trust

Good research can be presented badly - or well However, you are not selling lawn furniture You are engaging thoughts...Don’t be too technical or

flashy Genuine Enthusiasm is contagious – spark their

enthusiasm

Critical/ thoughtful appraisal of your work and related work will earn trust of audience

Know your stuff (literature) and your slides/poster

Getting Started…

Before you start THINK about

Your Audience Creating your slides or poster How you communicate your findings What questions you will anticipate How can they get a hold of me later? Anticipate what could go wrong?

Do your background checks

How Long Do you Have?Instructions for Presentation

(declaration/subsections)

Who is your audience? Specialized / General Moderators Judged PubMED your moderators/ judges

people ask questions on things they know

Dress to respect your audienceFacilities and A/V Connections

The Oral Research Presentation

Your Slides

Use powerpoint/ prezie/keynote .. Be familiar You control the slide.... Not visa versa Make a PDF Version as a back up

NO sound effectsNO crazy fade in/ blinky blinky

“Transparency” can be helpful to emphasize the slide and not too distracting

Use headings and transitions (oral/text/pics)

Your Slides

Use headings and transitions

Minimize Amount of Text but need main points People need to read and LISTEN to you

Pictures are worth more than words Don’t use graphics/ scanned results no one can read

Ie “I know this is hard to see but....”

This is scary…..

PKA

Ca Channel

Ca2+

Adenylyl Cyclaseα -AR β -ARGs Gs

Catecholamines

ATP cAMP AMP

PDE

PDE Milrinone

AMP

cAMP PKA

SRPLAMB

X

X

Ca2+

Troponincomplex

Inotropy

Lusitropy

PKA

Maybe not so bad…

PKA

Ca Channel

Ca2+

Adenylyl Cyclaseα -AR β -ARGs Gs

Catecholamines

ATP cAMP AMP

PDE

PDE Milrinone

AMP

cAMP PKA

SRPLAMB

X

X

Ca2+

Troponincomplex

Inotropy

Lusitropy

PKA

Your Slides

White/ Black background is jarring for eyes Use High Contrast writing and slides

Use 20-24 point (at least)

Use Serif Fonts – “feet” create eyesight line

Minimize ALL CAPS – use for rare emphasis

No Mach 3 Slides - comfort /conversation pace

Talking the Talk (Poster or Oral)

Voice and tone - MAKE IT CLEAR Talk WITH/TO your audience not AT your audience Not too fast SLOW DOWN – conversation Avoid monotone - controlled genuine enthusiasm Avoid Um, Uh.... Silent pause is better

A Tasteful Joke or two is OK

Eye contact Look up > slides or paper Pick a few interested/ known people to “talk with”

Talking the Talk (Poster or Oral)

Start on time, finish on time

Practice Practice Practice ...then relax Use clear, accurate descriptions Get honest feedback Mirror – Practice with a stopwatch

If nervous or English is not your first language Write out your presentation and read SLOWLY -

memorize Have notes on Powerpoint/ etc (presenter view) Practice with English speaker Let your graphs/pictures do the work

Gestures and Pointer

Gestures Oak without roots NOT a tumbleweed Straight up but move occasionally Hands out of pockets, change out of pockets If have a pocket mic – avoid dress without pocket –

pager rule

The pointer Pointer to highlight ..not a light saber

Bring waterBring a watch/phone clock

Presentation Organization

Now you are psyched up/ informed/organized

Need to organize your research into a logical presentation Confirm Meeting Expectations

Organized talk implies organized, respectable research

The Oral Presentation

Title SlideDeclaration/ Conflict of Interest (if needed)BackgroundRelevance / Clinical / NICU applicationResearch Question (Hypothesis)Study DesignResultsConclusions/ SummaryLimitations/ Future PresentationAcknowledgments/ FundingBack up Slides

If you have 9-10 minutes

Does that include question period?

Title/Introduction/Question should be 2-3 minutes

Methods and Results – 5-6 minutesConclusion/Further Directions 1-2 minutes

Number of Slides How clearly you speak How quickly you speak Content of slides

Title Slide

Large, “Easy to Read” Title - InformativeNames of all Authors

Affiliations, Positions, InstitutionsEvent and Date+/- Granting Agencies (begin or end)First Impression - Something a little “exciting”

Tailor for the audienceThank the Chair/audience for opportunity to

presentIntroduce yourself, institution and your Title

Comparing the Hemodynamic Effects of Milrinone, Epinephrine and

Dobutamine in a Swine Model of Neonatal Asphyxia-Reoxygenation

Joynt CA*, Bigam D#, Cheung PY*.Departments of Pediatrics* and Surgery#,

University of Alberta

Canadian Paediatric Society 84th Annual Conference June 28, 2007

Does teaching Crisis Resource Management skills improve resuscitation performance and retention in pediatric residents?Jaime BlackwoodPGY 5 PICU Fellow

Dr Jon DuffDr Terry KlassenDr Chloe Joynt

Declaration Slide

Check to see if required by the audience/ conference

Any “competing interests” Ties to industry

Also note that you may need permission to reproduce other’s graphs and to display photos

Background – ZOOMING IN

Start: General Description of the Important Principle

Focus in on your area of research for that principle why your research bears importance in grand scheme

of things Let’s audience know the scientific borders of your

research

Summarize BRIEFLY work done in area Illustrates work is relevant Demonstrates a hole in the literature that you are

trying to fill Give credit where it is due – know the studies you

quote

Relevance or Application

Transition to Hypothesis or Research Question

Tell a FOCUSED story (no more than 20-30 sec) Useful if it has basis in truth Tie it to clinical or interesting applicability

Demonstrate one important message – Your Question Lack of research or resource you are going to provide Bench to bedside Clinical Query

Hanging out before rounds

Research Question and Hypothesis

State it simply

One Slide for Question

One slide for Hypothesis (if needed)

Don’t try to validate your hypothesis in gory detail at this point ..that is what the rest of your presentation is for

Clinical Question

Can milrinone treat a stunned heart, increased vascular resistance and pulmonary hypertension found in an asphyxiated newborn… better/worse than epinephrine or dobutamine?

Primary Research Question/(can change easily to Hypothesis)

In a swine model of neonatal asphyxia-reoxygenation will…

Epinephrine, dobutamine, and milrinoneIncrease cardiac outputIncrease systemic oxygen deliveryHave vasopressor effects with epinephrine & dobutamineHave Less PHT aggravation with dobutamine and milrinone

Due to vasodilatory properties, will milrinone-Decrease vascular resistanceIncrease regional flow and oxygen delivery

Study Design

Detail is dependant on audienceKeep it simple but informative

In your head but not necessarily on a slide Know how all the tests/procedures / process were done Know limitations of study design/methodology

Simple, animated pictures with some text is easiest Talk around them Highlight (not light saber) important points of picture Dont gross out your audience with pics or “descriptive”

words

Don’t belabour this... “RESULTS” is what people want

Study Design – MED Trial

Anesthesia and Instrumentation and Stabilize

Hypoxia – FiO2 0.08-0.15 (2h)

Reoxygenation – 100% (1h), 21% (3h)

SHAM CONTROL EPINEPHRINE DOBUTAMINE MILRINONE

Normal Saline

infusion

Epinephrine 0.5

mcg/kg/min

Dobutamine 20

mcg/kg/min

Milrinone 0.75

mcg/kg/min

2h

6 6 6 6

Results

Work through your results on piece at a time Summarize results of “section/question” before next

results Don’t show “not relevant” results Leading them to your final conclusion

You know the lingo and cerebral shortcut of your research area and work ..... The audience does not No shop talk Clear explanation of what you are showing them

Discuss YOUR results...don’t speculate or deviate

Pictures and Graphs

Worth multiple pages of text

Make it large, easy to see colors, SIMPLE

Consistency – use same colors for same groups as you go through graphs/charts If using same figure multiple times – multiple

slides/highlight Don’t flip back and forth in presentation

Remove information from figure not relevant to presentation

Graphs- Pictures- Charts

Orientate the audience – explain what’s measured, groups, axis

Well LARGE labelled axis or categories

Summarize the main point of the graph – simple steps not exquisite detail - verbal or written

They can SEE the detail... They HEAR the main point

P< 0.05 M,E, D increased cardiac index vs control – ANOVA

Cardiac Index

Time (min)

0 100 200 300

ml/

kg

/min

40

60

80

100

120

140

160

180

200

220

240ControlEpinephrine Dobutamine Milrinone

100% 02 21% 02

*

Hypoxia

end of hypoxia

Treatment

Milrinone decreases SVRI compared to control * p <0.09

Systemic Vascular Resistance

Control Milrinone Dobutamine Epinephrine

mm

Hg

/mL

/kg

/min

0.0

0.1

0.2

0.3

0.4

0.5

*

Stats

Understand the stats that you used In case of questions Interpret the data correctly Highlight significant finds

Define significance

Talk or show to statistician/ supervisor before presenting

Summary and Conclusion

Brief, concrete and to the point

Simply state a concise major conclusion Decisive Keep less than three major points Should be derived from the data SHOWN Should directly address your previously stated research

question CHECK back against your RESEARCH QUESTION

SLIDE

Zoom out Remind audience of how your research relates to a

greater area

Limitations

Demonstrate you know the scope of applicability

Demonstrates situations were your work is valid (or may not be)

Demonstrates insight and honestyEarns respect of audienceDecreases number of questions

If “Limitations” not part of the suggested format – “back up slides”

Future Directions

Where and why this can this be looked at further

Demonstrate you can think of the next step

May interest others to join you or contribute suggestions to better your research

Decreases number of questionsIf not part of the suggested format – “back up

slides”

Acknowledgements

List of names and granting agencies = BORING

so use….Pictures – you can generalize

Lab staff or colleagues Granting agencies that made this work possible

Thank your supervisor(s)

JUDICORINNE

DR. CHEUNG

DR. BIGAM

Zak, Mohammed, Grace

Thank you

Dennis and Elle

Thanks/Invite Questions

Opportunity for one last impact pictureThank the audience for their time/attention

Invite Questions Don’t step on moderator toes if there is one

Questions

Why we do all this stuff….

Answering Questions

+/- moderatorRepeat or summarize the question

Audience can hear, clarify question for yourself, time to think

Politely interrupt the “expert”/ don’t pick a fight “May I clarify... Are you asking...” “Perhaps we can agree to disagree on this point-

discuss later”

Break up the “2 part” questionAnswer the question concisely, politely with

graceAcknowledge a good question or thought

Admit graciously if you don’t know – “interesting concept”

“Back Up Slides- Example Topics”

Anticipate Questions you will receive Know your audience

Mechanism of drugsUnshown related dataQuoted studies - summary

Applicability to medicineRelevance of technique or model usedLimitations/future directions

In summary

Do your homework/ read instructions/ be prepared

Practice and speak slowly

Plan it out ahead What is your main point How will you get the audience to your point Keep things simple and relevant

Be enthusiastic, polite and knowledgeable

Questions

Thank you!!

Now that you are experts…

Let’s Practice….

Please evaluate the following Speaker ……….

Producing an Academic Poster

An Effective Poster:

Visual logicGraphical The message – title, headings and

graphicsRelative importance of elements

graphically

An Effective Poster:

Shows & guides Reader gravity

Readable 6 feet

Avoids visual chaos

An Effective Poster:

Minimizes text - use images and graphs insteadUse phrases rather than full sentencesKeep text elements to 50 words or fewer

Use an active voiceAvoid jargon Left-justify text; avoid centering/right justifyPlease note: This slide has too much text! I could have been more brief and made the exact same points with better overall effect!

Simple messages are more memorable

Preparation

Design

Content

Delivery

Design: Planning

Look up the poster format AHEAD of time

Allowed poster size

Printer/program format

Borders and/or colors – institution template?

When do you have to send to printer ?

Design: Print Layout

Design your poster at the actual size that it going to be printed.

42”or 60” max width300 ppi resolution

Go to printing website to get the scope.AICT: https://lfp.srv.ualberta.ca/login.phpSUBPrint:

http://www.su.ualberta.ca/businesses/subprint/printing/

Design: Poster Templates

• Through WCHRI

• AICT: https://lfp.srv.ualberta.ca/login.php

• http://www.toolkit.ualberta.ca/Toolkit%20Downloads/Templates/PosterPresentations.aspx

ContentTitle

Background

Research Question

Methods

Results

Discussion

Conclusion

How can you most clearly convey your results?

Most people will only read the title!

Give the key message in the title!

The Effect of Substance A on Protein B

OR

Substance A Inhibits Production of Protein B

Content: Title

Most people will only read the title!

Pose a question ?

The effect of interval simulation exercises on clinician performance.

OR

Can interval simulation exercises improve clinician performance?

Content: GraphicsFlow diagrams

Charts & Graphs

Tables - last resort!

Clear title Label the axesUnits

http://www.smashingmagazine.com/2007/08/02/data-visualization-modern-approaches/

Content: Font Style

This sentence is typed in Times New Roman

This sentence is typed in Arial

Use sans serif: Arial, Helvetica or Calibri

Consider bold, bold italics for occasional effect

Avoid too many underlines

Content: Font Size

Title: 85-120 pt

Subheadings: 30-32 pt

Body: 24-28 pt

Captions 18 pt

Content: ColorsContrast light background & dark text

Avoid dark background & light text

Theme of 2-3 colours maximum!

Use consistent pattern

Avoid tricky color combinations – red/green- especially on graphics

Use color wheels- http://kuler.adobe.com

DeliverySet up early (pushpins?)

Poster canister

Business cards & mini posters

Supplementary information

Plan a 2-5 minute tour; Q & A time

Body language and dress neatly

Delivery:

Is there a formal oral presentation?

Practice

Know your audience

Be enthusiastic, polite and knowledgeable

Speak slowly

Delivery:Face your audience

Tell them the context Identify the big problem Explain why the problem is important

Tell them:What you did to answer it What the answer is What the answer means

Poster Critiques

Positives: Fairly easy on text with bulleted methods section. Title is big and tells the main point of the research. Has a flow diagram. Has logos and authors.Negatives: The ‘reader gravity’ could be improved by using same sized background boxes- top to bottom and left to right reading. Number the order of sections. The last 3 sections are hard to see clearly- better placed in similar background box. Cut out some of the introducion text further. Change to a more sensible font. Graphics for results would have been easier for the reader.

Positives: Fairly easy on text with bulleted methods section. Title is big and tells the main point of the research. Has a flow diagram. Has logos and authors. Nice colors.Negatives: The ‘reader gravity’ could be improved by using same sized background boxes- top to bottom and left to right reading. Number the order of sections for correct flow. The last 3 sections are hard to see clearly- better placed in similar background box. Cut out some of the introducion text further. Change to a more sensible font.

Positives: Title is big and tells the main point of the research. Section titles are clear. Pictures create interest. Logos present. Nice colours.Negatives: A bit jarring visually! The ‘reader gravity’ needs improvement- same sized background boxes- top to bottom and left to right reading. Number the order of sections as it is difficult to know which way to read for this story. Cut out lots of text! Use bulleted points more.

Giving an Effective Poster Presentation

http://www.youtube.com/watch?v=vMSaFUrk-FA

POSTERS