processing a new hire action in oracle fusionprocessing a new hire action in oracle fusion intended...
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Processing a New Hire Action in Oracle Fusion
Intended Audience:
Human Resources and On-boarding Specialist
Purpose of Document:
This guide will assist users to enter new employee information into Oracle Fusion HCM system.
Steps to Follow:
In this section we will see how to create a new person record in the system.
1. Click on Navigator icon from home screen as show in the screenshot & Click on New
Person link under My Workforce subject area.
2. Click on Tasks icon and then click on Hire an employee link
3. Fill in Identification Information of the employee such as Hire Date, Legal entity Name,
Person Number, Employee Name, Date of Birth, National Identification details and then
click on Next button.
4. Fill in address details, phone details, Email details of Employee in personal Information
section as shown in the Screenshot
Fill in Legislative details
5. Fill in citizenship details, Passport Details. Click on Create Icon under Visa
Information section for Visa and Work Permit information.
Fill in Visa and Work permit (KITAS) information and click on OK button
6. Click on Contact Type drop down list. Select the contact type from the list.
7. Fill in details of Contact such as Name, Phone number etc
.
8. Assignment - Manager (Please add Line Manager) * If line manager not selected for this
employee at the time of hire then approvals might not work properly for this employee
Fill in Payroll Information such as Payroll Name, Basic Salary, and Expense Amount or skip this
9. Click on Next button on Employment Information Page after filling all information on
Employment information Page.
10. Click on Next on Roles Page
11. Click on Review Button and after reviewing the information click on ‘Submit’ Button. A
dialogue box will pop up asking for confirmation. Click on ‘Yes’
Required Fields to Complete to Process a Hire
Field Name Page Input
Hire Date Identification Page
Hire Action Identification Page
Last Name Identification Page
First Name Identification Page
Middle Name Identification Page
National ID Identification Page
Country Identification Page United States
National ID Type Identification Page Select: Social Security Number
National ID Identification Page Enter the employee’s SSN#
Address Information Personal Information
city Personal Information
State Personal Information
Zip Code Personal Information
Phone Personal Information
Phone Type Personal Information Mobil, Home
Country Code Personal Information United States 1
Area Code Personal Information
Number Personal Information
Email Address Personal Information If available not required
Legislative Information Personal Information
Marital Status Personal Information
Ethnicity Personal Information
Citizenship and Visa Information Personal Information
Personal Information
Field Name Page Input
Nationality Personal Information
Status Personal Information
Passport Personal Information Add if applicable
Visa and Permits Personal Information Add if applicable
Contacts Personal Information If information is available
I-9 Status Employment Information
New Hire Status Employment Information
Medical Insurance Available Employment Information
Medical Insurance Availability
Date
Employment Information
Business Unit Employment Information Xanitos
Job Employment Information Search and select the employee’s
job title.
Location Employment Information
Department Employment Information
Assignment Category Employment Information
Regular or Temporary Employment Information
Full or Part Time Employment Information
Hourly Paid or Salary Employment Information
Working Hours - Frequency Employment Information
Payroll Profile Code Employment Information
Line of Business (LOB) Employment Information
Tax Details Employment Information Withholding Information
Federal Filing Status Employment Information
Federal Exemptions Employment Information
Live State Employment Information If Applicable
Field Name Page Input
Live State Exemptions Employment Information If Applicable
Work State Employment Information
Work State Exemptions Employment Information
Manager Details Employment Information
Name Employment Information Look-up Manager Name
Type Employment Information Select Type
Probation Notice and Periods Employment Information
Probation Period Employment Information Enter days, weeks, or months
Payroll Details Employment Information
Tax Reporting Unit Employment Information
Payroll (Click the + sign ) Employment Information Select Xanitos Payroll
ACA Eligibility Employment Information Enter Always
Salary Basis Compensation and Other
Information
Salary Amount Compensation and Other
Information
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