project integration management - pmp preparation

Presented by: Vladimir Vujović, PMP

PMI Certification Preparation: PMP / CAPM

- Project Integration Management -

Project Management Institute, Inc. All rights reserved.

•Presenter•Participants: profile, background, expectations•Session: structure, approach and benefits

Introduction to the session

1. Integration management2. Scope management3. Time management4. Cost management5. Quality management6. Human resources management7. Communications management8. Risk management9. Procurement management10. Stakeholder management

Project Management Knowledge Areas

PMI PMBOK 5th edition

•Coordination and balancing of all project activities•Responsibility: project manager• Less detailed than other knowledge areas•Very important segment of the PMP examination

Project Integration Management

1. Develop Project Charter2. Develop Project Management Plan3. Direct and Manage Project Work4. Monitor and Control Project Work5. Perform Integrated Change Control6. Close Project or Phase

Project Integration Management Processes:

Develop Project Charter

Inputs• Project statement of work• Business case• Agreements• Enterprise environmental

factors• Organizational process assets

Tools and Techniques• Expert judgment• Facilitation techniques

Outputs• Project charter

Develop Project Charter

Develop Project Management

Plan

Direct and Manage Project

Work

Monitor and Control Project

Work

Perform Integrated

Change Control

Close Project or Phase

Develop Project Charter: Data Flow

Develop Project charter

Develop Project management

plan

Collect Requirements

Define Scope

Plan Schedule Management

Plan Cost Management

Plan Risk Management

Identify stakeholders

Plan Scope Management

Project Initiator / Sponsor

Enterprise / Organization

Project Integration Management

• Project charter

• Agreements• Business case• Project SoW

• OPA• EEF

Approved Project charter Start Project!

Develop Project Management Plan

Inputs• Project charter• Outputs from other

processes• Enterprise environmental

factors• Organizational process assets

Tools and Techniques• Expert judgment• Facilitation techniques

Outputs• Project management plan

Develop Project Charter

Develop Project Management

Plan

Direct and Manage Project

Work

Monitor and Control Project

Work

Perform Integrated

Change Control

Close Project or Phase

Develop Project Management Plan: Data Flow

Develop Project Management

Plan

Develop Project charter

Plan Scope Management

Outputs from Other Processes

Enterprise / Organization

Project Integration Management

• Project charter• OPA• EEF

Control scope

Plan Schedule Management

Control Schedule

Plan Cost Management

Control Costs

Plan Quality Management

Plan HR Management

Plan Comm’s Management

Control Communic.

Plan Risk Management

Control Risks

Plan Procur. Management

Control Procurements

Close Procurements

Plan Stahek. Management

Ctrl. Stakeh. Engagement

Direct and manage

project work

Monitor and control

project work

• Project management plan

• Communications management plan• Cost management plan• Human resource plan• Procurement management plan• Process improvement plan• Quality management plan• Requirements management plan• Risk management plan• Schedule management plan• Scope management plan• Stakeholder management plan• Cost baseline• Schedule baseline• Scope baseline• Project management plan updates

Perform Integrated

Change Ctrl

Close Project or Phase

Direct and Manage Project Work

Inputs• Project management plan• Approved change requests• Enterprise environmental

factors• Organizational process assets

Tools and Techniques• Expert judgment• Project management

information system• Meetings

Outputs• Deliverables• Work performance data• Change requests• Project management plan

updates• Project documents updates

Develop Project Charter

Develop Project Management

Plan

Direct and Manage Project

Work

Monitor and Control Project

Work

Perform Integrated

Change Control

Close Project or Phase

Direct and Manage Project Work: Data Flow

Direct and Manage

Project Work

Perform Integr. Chg.

Control

Enterprise / Organization

Project Integration Management

• Approved change requests

• OPA• EEF

Validate Scope

Control Scope

Control Schedule

Control Costs

Control Communications

Control Risks

Control Procurements

Control Stakeh. Engagement

Control Quality

Develop Project Mgmt

Plan• Project mgmt

plan updates

Project Documents

• Project management plan

• Change requests

• Project documents updates

• Deliverables

• Work performance data

Monitor and Control Project Work

Inputs• Project management plan• Schedule forecasts• Cost forecasts• Validated changes• Work performance

information• Enterprise environmental

factors• Organizational process assets

Tools and Techniques• Expert judgment• Analytical techniques• Project management

information system• Meetings

Outputs• Change requests• Work performance reports• Project management plan

updates• Project documents updates

Develop Project Charter

Develop Project Management

Plan

Direct and Manage Project

Work

Monitor and Control Project

Work

Perform Integrated

Change Control

Close Project or Phase

• Work performance information

Monitor and Control Project Work: Data Flow

Monitor and Control Project

Work

Perform Integr. Chg.

Control

Enterprise / Organization

Project Integration Management

• Change requests• Work performance reports

• OPA• EEF

Manage Project Team

Manage Communications

Control Risks

Control Procurements

Develop Project Mgmt

Plan• Project mgmt

plan updates

Project Documents

• Project management plan

• Project documents updates

Validate Scope

Control Scope

Control Communications

Control Risks

Control Procurements

Control Stakeh. Engagement

Control Schedule

Control Costs

Control Quality

• Schedule forecasts

• Cost forecasts

• Validated changes

• Work performance reports

Perform Integrated Change Conrol

Inputs• Project management plan• Work performance reports• Change requests• Enterprise environmental

factors• Organizational process assets

Tools and Techniques• Expert judgment• Meetings• Change control tools

Outputs• Approved change requests• Change log• Project management plan

updates• Project documents updates

Develop Project Charter

Develop Project Management

Plan

Direct and Manage Project

Work

Monitor and Control Project

Work

Perform Integrated

Change Control

Close Project or Phase

Perform Integrated Change Control: Data Flow

Perform Integrated

Change Control

Monitor and Control

Project Work

Validate Scope

Enterprise / Organization Project Integration Management

• OPA• EEF

Control scope

Control Schedule

Control Costs

Perform Qual. Assurance

Control Quality

Manage Project Team

Control Communic.

Control Risks

Plan Procur. Management

Conduct Procurements

Ctrl. Stakeh. Engagement

Develop Project

Manag. Plan

Direct and Manage

Project Work

• Project management plan

Mng. Stakeh. Engagement

Control Procurements

Control Quality

Control Procurements

Mng. Stakeh. Engagement

Project Documents• Project management

plan updates• Change requests• Work performance

reports

• Change requests

• Project documents updates

• Change log

• Approved change requests

• Change requests

Close Project or Phase

Inputs• Project management plan• Accepted deliverables• Organizational process assets

Tools and Techniques• Expert judgment• Analytical techniques• Meetings

Outputs• Final product, service or

result transition• Organizational process assets

updates

Develop Project Charter

Develop Project Management

Plan

Direct and Manage Project

Work

Monitor and Control Project

Work

Perform Integrated

Change Control

Close Project or Phase

Close Project or Phase: Data Flow

Close Project or Phase

Develop Project management

plan

Validate Scope

Customer

Enterprise / Organization

Project Integration Management• Project

management plan

• Accepted deliverables

• OPA

• OPA updates

• Final product, service or result transition

•The Project charter is:

A. Developed before the project statement of work, and after the project management plan.

B. Developed after the project statement of work and before the project management plan

C. Developed before the contract and after the project management planD. Developed before the project and before the project management plan

Sample question #1

•The Project charter is:

A. Developed before the project statement of work, and after the project management plan.

B. Developed after the project statement of work and before the project management plan

C. Developed before the contract and after the project management planD. Developed before the project and before the project management plan

Sample question #1

•A project is plagued by changes to the project charter. Who has the primary responsibility to decide if these changes are necessary?

A. The project managerB. The project teamC. The sponsorD. The stakeholders

Sample question #2

•A project is plagued by changes to the project charter. Who has the primary responsibility to decide if these changes are necessary?

A. The project managerB. The project teamC. The sponsorD. The stakeholders

Sample question #2

•During project executing, the project manager determines that a change is needed to material purchased for the project. The project manager calls a meeting of the team to plan how to make the change. This is an example of:

A. Management by objectivesB. Lack of a change management planC. Good team relationsD. Lack of a clear work breakdown structure

Sample question #3

•During project executing, the project manager determines that a change is needed to material purchased for the project. The project manager calls a meeting of the team to plan how to make the change. This is an example of:

A. Management by objectivesB. Lack of a change management planC. Good team relationsD. Lack of a clear work breakdown structure

Sample question #3

•When it comes to changes, the project manager's attention is BEST given to:

A. Making changesB. Tracking and recording changesC. Informing the sponsor of changesD. Preventing unnecessary changes

Sample question #4

•When it comes to changes, the project manager's attention is BEST given to:

A. Making changesB. Tracking and recording changesC. Informing the sponsor of changesD. Preventing unnecessary changes

Sample question #4

•Project management plan updates are NOT an output of:

A. Perform Integrated Change ControlB. Develop Project PlanC. Direct and Manage Project ExecutionD. Close Project or Phase

Sample question #5

•Project management plan updates are NOT an output of:

A. Perform Integrated Change ControlB. Develop Project PlanC. Direct and Manage Project ExecutionD. Close Project or Phase

Sample question #5

•An output of the Close Project or Phase process is the creation of:

A. Project archivesB. A project charterC. A project management planD. A risk analysis plan

Sample question #6

•An output of the Close Project or Phase process is the creation of:

A. Project archivesB. A project charterC. A project management planD. A risk analysis plan

Sample question #6

• If you are creating a single document to guide project execution, monitoring and control and closure, you are creating:

A. The execution planB. The project management planC. The integration planD. The project framework

Sample question #7

• If you are creating a single document to guide project execution, monitoring and control and closure, you are creating:

A. The execution planB. The project management planC. The integration planD. The project framework

Sample question #7

• A project management plan should be realistic in order to be used to manage the project. Which of the following is the BEST method to achieve a realistic project management plan?

A. Sponsor creates the project management plan based on input from the project manager

B. Functional manager creates the project management plan based on input from the project manager

C. Project manager creates the project management plan based on input from senior management

D. Project manager creates the project management plan based on input from the team

Sample question #8

• A project management plan should be realistic in order to be used to manage the project. Which of the following is the BEST method to achieve a realistic project management plan?

A. Sponsor creates the project management plan based on input from the project manager

B. Functional manager creates the project management plan based on input from the project manager

C. Project manager creates the project management plan based on input from senior management

D. Project manager creates the project management plan based on input from the team

Sample question #8

•A defect in the product was brought to the project manager's attention and now the project team is engaged in repairing it. Which project management process would be the most applicable to this?

A. Perform Integrated Change ControlB. Monitor and Control Project WorkC. Direct and Manage Project ExecutionD. Close Project or Phase

Sample question #9

•A defect in the product was brought to the project manager's attention and now the project team is engaged in repairing it. Which project management process would be the most applicable to this?

A. Perform Integrated Change ControlB. Monitor and Control Project WorkC. Direct and Manage Project ExecutionD. Close Project or Phase

Sample question #9

•Which of the following BEST describes the project manager's role as an integrator?

A. Help team members become familiar with the projectB. Put all the pieces of a project into a cohesive wholeC. Put all the pieces of a project into a programD. Get all team members together into a cohesive whole

Sample question #10

•Which of the following BEST describes the project manager's role as an integrator?

A. Help team members become familiar with the projectB. Put all the pieces of a project into a cohesive wholeC. Put all the pieces of a project into a programD. Get all team members together into a cohesive whole

Sample question #10

•Theory vs Reality•Studying resources•Preparation for the testing day•The test itself: stress, time & energy management

Tips & Tricks

Vladimir VUJOVIĆ, PMP E-mail: vladimir.vujovic@gmail.com SAP Project ManagerDelhaize Serbia

Sources used: PMBOK Guide, 5th EditionRita Mulcahy’s PMP Exam Prep, 8th Edition

Good Luck!