project management & adaptive leadership | …...•burn down charts •burn up charts “pmi”...
Post on 06-Aug-2020
1 Views
Preview:
TRANSCRIPT
3 Things You Need to Make Better,
Faster, Decisions
Session Code: EM15LDR09
J. LeRoy Ward PMP, PgMP, PfMP, CSM, GWCPM, SCPM ESI International
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
2
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
3
Drug Development Project Economics 101
How much time and money does it take to develop a
drug? 11 years $1 Billion
Tufts Univ Center for the Study of Drug Development http://csdd tufts edu
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
4
Drug Development Project Economics 101
Blockbuster Drug: $1 Billion/Yr $2.74 M/Day
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
5
Drug Development Project Economics 101
Lipitor: $13.6 Billion/Yr $37.3 M/Day
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
6
They’re driving me crazy…they never have enough data and they
just can’t seem to make up their minds!
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
7
What does a project manager need to make better, faster, project decisions?
1. Accurate information, at frequent intervals, from reliable sources
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
8
What does a project manager need to make better, faster, project decisions?
1. Accurate information, at frequent intervals, from reliable sources
2. Willingness to make decisions under uncertain conditions
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
9
What does a project manager need to make better, faster, project decisions?
1. Accurate information, at frequent intervals, from reliable sources
2. Willingness to make decisions under uncertain conditions
3. A project governance structure that pushes decisions down to the lowest possible level
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
10
Accurate information: what does it tell us?
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
11
And, where do we find it?
Maybe it’s down here
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
12
Accurate information tells us three things….
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
13
What happened: the “past”
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
14
What’s happening: the “present”
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
15
What might happen: the “future”
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
16
Information about the “past”
Project Reports –Cost –Schedule –Scope (Quality) –Resource use –Other information
• Burn down charts
• Burn up charts
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
17
Information about the “past”
Wind
Currents
Project Reports –Cost –Schedule –Scope (Quality) –Resource use –Other information
• Burn down charts
• Burn up charts
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
18
Information about the “past”
Than here
There’s more here
Project Reports –Cost –Schedule –Scope (Quality) –Resource use –Other information
• Burn down charts
• Burn up charts
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
19
Information about the present
Where do I find this
stuff?
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
20
Hey Raed, have you seen the project team
lately?
I wonder what those rascals are up to this
week!
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
21
Information about the “present”
–“Stand-up” meetings
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
22
Information about the “present”
–“Stand-up” meetings –MBWA
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
23
Information about the “present”
–“Stand-up” meetings –MBWA –Speaking to
• Clients/Users • Sponsor • Executives • Team members
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
24
Information about the “present”
–“Stand-up” meetings –MBWA –Speaking to
• Clients/Users • Sponsor • Executives • Team members
–Networking
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
25
Information about the “present”
–“Stand-up” meetings –MBWA –Speaking to
• Clients/Users • Sponsor • Executives • Team members
–Networking –Remember, “never eat alone”
Maybe I should get
on Facebook
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
26
Information about the “present”
–“Stand-up” meetings –MBWA –Speaking to
• Clients/Users • Sponsor • Executives • Team members
–Networking –Remember, “never eat alone”
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
27
It’s all about being in the “zone”
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
28
…and knowing where your iceberg is headed!
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
29
Now let’s talk about the future… If-then-this
If-then-that If-then-else Ouch! my
head hurts!
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
30
Information about the future
•“Relentless” risk analysis •Tools and techniques
– Strategy meetings – Delphi technique – Monte Carlo Analysis – Earned Value Management
•Project “Leading Indicators” Consumer Confidence Index Stakeholder Confidence Index
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
31
…at frequent intervals Your project
has its “vital signs”
too!
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
32
From reliable sources
I’m over-budget by 50% and
behind schedule by
30%
Looks like he’s telling the truth!
He must be a PMP!
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
33
What is the key to honest reporting?
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
34
What is the key to honest reporting?
I’ll NEVER, EVER tell Farley the truth
on my project reports!
Farkas, If you go over-budget you’ll never work here
again!
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
35
But what information should we be looking for?
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
36
Be careful what you measure…it may be accurate but completely worthless!
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
37
What does a project manager need to make better, faster, project decisions?
1. Accurate information, at frequent intervals, from reliable sources
2. Willingness to make decisions under uncertain conditions
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
38
Some people struggle to make timely decisions
USMC 70% solution Ask yourself these questions
– Is it better to do something, or nothing?
– How bad can it be? – Will I get fired if my decision doesn’t
work? – What’s my “track record”?
Use your network and all those tools and techniques
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
39
…but they still can’t make a decision
You’ll be 6 months late if you don’t fire Anderstones
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
40
Try this decision framework
From: HBR on Decision Making (Drucker; and Hammond, Keeney and Raiffa ) Smart Choices (Hammond, Keeney and Raiffa)
Agile Project Management (Highsmith)
Define the problem correctly Frame the decision Implement the decision Measure or Monitor the results
Define
Frame
Implement
Monitor
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
41
…but if they continue to struggle
You’re fired!
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
42
Let’s hit “pause” and see where we are!
1. Accurate information, at frequent intervals, from reliable sources
2. Willingness to make decision under uncertain conditions
3. A project governance structure that pushes decisions down to the lowest possible level
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
43
If you had to describe your current process would it look like this?
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
44
Do you feel like you’re on trial?
45
It’s a flatter world out there!
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
46
What’s YOUR governance structure? Do you…
Let team members make decisions? Hold productive meetings? Support the escalation process?
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
47
Law of “first knowledge”
What comes first is true It takes evidence to change……lots of evidence Believing is seeing
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
48
Law of “first knowledge”
Family of cave people on a hunt Grandma eaten by a tiger What did they learn quickly?
– always hunt with the elderly – always run faster than
grandma – tigers are bad
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
49
5 Ways to Speed Up Decision-making
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
50
5 Ways to Speed Up Decision-making
Put real choices “on the table”
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
51
5 Ways to Speed Up Decision-making
Put real choices “on the table” Focus on decisions not discussions
Information sharing Discussions
Decisions (make them stick)
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
52
5 Ways to Speed Up Decision-making
Put real choices “on the table” Focus on decisions not discussions
Information sharing Discussions Decisions (make them stick)
Apply risk management through MBWA
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
53
5 Ways to Speed Up Decision-making
Put real choices “on the table” Focus on decisions not discussions
Information sharing Discussions Decisions (make them stick)
Apply risk management through MBWA Establish a “lean” governance structure
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2012 Permission is granted to PMI for PMI® Marketplace use only.
54
5 Ways to Speed Up Decision-making
Put real choices “on the table” Focus on decisions not discussions
Information sharing Discussions Decisions (make them stick)
Apply risk management through MBWA Establish a “lean” governance structure Identify your project’s leading indicators
55
J. LeRoy Ward
jleroyward@gmail.com
www.esi-intl.co.uk
Thanks for Listening!
+44 (0)20 3743 2910
top related