proposal scenario 2 — onsite district...
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SUNGARD' K- 12 EDUCATION Pricing Options
Proposal Scenario 2 — Onsite District Hosted
SunGard K- 12 Education is providing a professional proposal to Broken Arrow Public Schools foran Onsite District Hosted Student Information System.
We have provided our standard pricing forms for an Onsite District Hosted Solution starting on thefollowing page of this section, with the exception of the necessary hardware which is part of ProposalScenario 3.
A successful implementation of this size requires dedication and active participation from both the vendorand the District. The goal of the implementation is to transfer to the District the necessary knowledgerequired to maintain the system over time. Our proposal assumes the District will assign a qualified
Project Team that will work closely with SunGard K- 12 Education' s Project Team throughout the life of theproject.
The pricing of our implementation professional services are outlined and billed as incurred. While our
proposal is based on our experience with similar organizations, both in size and market, each
engagement is unique. As we learn more about the goals and requirements of the District, the days inthe proposal may be reallocated to other areas or potentially not used. The benefit is that you will only bebilled for the actual time used and more importantly when it is used. As well, there may be items currentlyunidentified that the District may want to add into the scope of services. Our daily rates are provided forservices in the event they are discovered within the implementation process.
Travel costs for professional services are not included within our standard rates for services. Estimated
travel costs are shown separately and have been provided within the investment summary. These costs
are estimates and will be billed for the actual travel costs incurred.
Broken Arrow Public Schools, OK 1 sungardkl2.com
SUNGARD K-12 EDUCATION 101NminiPrepared for Broken Arrow Public Schools, OK
Investment SummaryBased on an Enrollment of 18411 Students
Proposed First Professional Total 2nd
Products and Services Year Fee Services Cost Year Fee
Software
eSchoolPLUS 212, 823 124, 215 337, 038 71, 644
Third Party 24, 953 2, 560 27, 513 5, 188
Subtotal 237,776 126, 775 364, 551 76, 832
Hardware Components
Hardware, Oper Sys & Setup 9, 500 Included 9, 500 SO
Subtotal 9, 500 0 9, 500 0
Ancillary Items
Estimated Travel Expenses 39, 770 39, 770 0
Subtotal 39, 770 0 39,770 0
GRAND TOTAL PROPOSED" 287, 046 126, 775 413,821 76, 832
Optional First Professional Total 2nd
Products and Services Year Fee Services Cost Year Fee
Software
eSchoolPLUS 0 6, 375 6, 375 0
Subtotal 0 6, 375 6, 375 0
GRAND TOTAL OPTIONAL* 0 6, 375 6, 375 0
Pricing for Professional Services are billed as incurred, unless otherwise indicated on the Investment Summary.
Travel and living expenses are not included in this Professional Services cost.
Detailed Pages Follow
Prices confidential and valid for 120 days Broken Arrow Public Schools, OK
3/ 23/ 2015Page 2
SUNGARD K-12 EDUCATION 1011111
eSchooIPLUS Software
1)2nd Year
Applications License Fee Maintenance
eSchoolPLUS Base System 147, 580 50, 385
Demographics
Dashboard
2) Discipline
Scheduling
2) Mark Reporting
2) Attendance
Teacher Access Center
Standards and Competencies
2) Medical Records
3) Test Score Tracking
4) School Interoperability Framework( SIF) Agent
Career Planner
5) Home Access Center 8, 857 3, 024
Student Success Plan 9, 128 3, 116
Student Fees 8, 218 2, 806
Master Schedule Builder 6, 846 2, 337
7) Enrollment Online 12, 327 4, 209
e) Mobile Connector 5, 757 1, 965
9) Mobile Admin Module 3, 100 1, 058
9) Mobile Family Module 4, 960 1, 693
eLearning Content 6, 050 1, 050
Subtotal Proposed Applications: 212, 823 71, 644
eSchoolPLUS Footnotes:
1 First year maintenance and support included at no additional cost.
2 Microsoft Word is required in order to use the letter feature of this system. Microsoft Word is not included in the pricing.
3 Assistance writing uploads is not included, but is available at an additional cost.
4 SIF is our preferred method of interfacing with third party products. Please see SunGard K- 12 Education' s attached SIF Object Comformance Matrix for currentlysupported SIF objects.
5 For security reasons, the District may choose to install the Home Access Center on a separate server. The client must also subscribe to VeriSign for an SSLcertificate at an additional cost.
7 Enrollment Online requires Internet Explorer 7. 0 or greater.
8 The Mobile Connector is available for iOS and Android devices.
9 Requires Mobile Connector.
11 eLearning Content supplements the software training and is a required component for the implementation.
Prices confidential and valid for 120 days Broken Arrow Public Schools, OK
3/ 23/ 2015Page 3
SUNGARD K-12 EDUCATION 11111111
Third Party Software
1) 2nd Year
Reseller User Count License Fee Maintenance
IBM Cognos 10 Base Bundle
2)eSchoolPLUS N/ A 24, 953 5, 188
System Software
2) Microsoft SQL Server Database Not Included N/ A
Subtotal Proposed Applications: 24, 953 5, 188
Subtotal Optional Applications: 0 0
Third Party Footnotes:
1 First year maintenance and support included at no additional cost.
IBM Cognos
2 IBM Cognos 10 Base Bundle reporting software is available with eSchoolPLUS, IEPPLUS, eFinancePLUS and eCommunityPLUS and is licensed by SunGard K-12 Education to the client for use only with SunGard K- 12 Education applications and/ or applications developed by the client which utilize SunGard K- 12 Educationapplication data. No more than one IBM Cognos 10 Bundle is required per district; however, there is an additional usage fee required for each PLUS 360 productsuite. Cognos 10 Base Bundle includes 1 Named User of BI Administrator, and Anonymous Users of BI Enhanced Consumer( unlimited to the authorized users ofthe SunGard product( s) listed in the Cognos section above). One copy of IBM Cognos 10 BI Administrator is required for each site. Consumer can access reportsin a Microsoft Windows or Macintosh environment. IBM Cognos 10 BI Administrator require Microsoft Internet Explorer and a dedicated native Microsoft Windowsserver(s). Telephone support for IBM Cognos 10 Reporting products is provided to the client by SunGard K- 12 Education. License and/ or maintenanceagreements do not entitle the client to access any IBM Cognos 10 Reporting technical support facility directly via either telephone or other means ofcommunication. IBM Cognos 10 Business Intelligence requires the availability of a SQL Server database.
A' Named User' means an individual who is authorized by Licensee to use the specified Software, whether or not that individual is logged on to that Software. Theabove number of users is an estimate. Further discussion is required in order to determine your exact needs. Multiple copy pricing is available.
BI Administrator means Licensee may permit the specified number of Named Users to:( i) access through Cognos Connection Portal to select reports, view reportsand set personal preferences( for language, time zones, etc.);( ii) run and schedule reports created by a licensed Cognos BI Studio module, interact with prompts,output the reports to other formats such as PDF and CSV, subscribe to a scheduled report, create and manage report folders and portal pages and use the CognosConnection, Portal to create and consume portal pages, including use of all of the portlet types provided with Cognos Connection, personalize standard reports,and receive Event Studio notifications and use the Cognos Go! Office module; ( iii) use the Query Studio, Report Studio ( including, but not limited to ExpressAuthoring Mode), Analysis Studio, Metric Studio, Metric Designer and Event Studio modules and functionality;( iv) administer the Cognos BI Software environmentin relation to server, security and report scheduling administration and the ability to model metadata via Framework Manager;( v) use the Transformer modules onall platforms commercially supported by Cognos, and Map Manager modules and functionality;( vi) use the Go! Dashboard module to assemble and/ or consume adashboard; and( vii) use the Go! Search module for full text searching and associated indexing for both dynamic and static content; and Licensee will configure theSoftware to ensure that those users are restricted from using any other Software functionality.
BI Enhanced Consumer means Licensee may permit the specified number of Named Users to:( i) access through Cognos Connection Portal to select reports, viewreports and set personal preferences( for languages, time zones, etc.);( ii) run and schedule reports created by a licensed Cognos BI Studio module, interact withprompts, output the reports to other formats such as PDF and CSV, subscribe to a scheduled report, create and manage report folders and portal pages and usethe Cognos Connection Portal to create and consume portal pages, including use of all of the portlet types provided with Cognos Connection, personalize standardreports, and receive Event Studio notifications and use the Cognos Go! Office module; use the Cognos Go! Dashboard module to assemble and/or consume adashboard; and use the Go! Search module for full text searching and associated indexing for both dynamic and static content; and Licensee will configure theSoftware to ensure that those users are restricted from using any other Software functionality.
System Software
2 SQL Server database pricing is not included. Database can be purchased from SunGard K- 12 Education or from manufacturer.
Prices confidential and valid for 120 days Broken Arrow Public Schools, OK
3/ 23/ 2015Page 4
SUNGARD K-12 EDUCATION
eSchoolPLUS Professional Services
Training Days Price
eSchoolPLUS Base System 42. 50 55, 040
Demographics
Dashboard
Discipline
Scheduling
Mark Reporting
Attendance
Teacher Access Center
Standards and Competencies
Medical Records
Test Score Tracking
School Interoperability Framework( SIF)Agent
Career Planner
Home Access Center 0. 50 640
Student Success Plan 1. 50 1, 920
Student Fees 1. 75 2, 240
Master Schedule Builder 3. 25 4, 160
Enrollment Online 0. 50 640
Mobile Connector
Mobile Admin Module
Mobile Family Module
Subtotal Proposed Services: 50. 00 64,640
2nd YearValue Added Services Days Price Maintenance,
Remote Project Manager Fixed Fee 15, 200 N/ A
Additional Report Writing/ Consulting/ Training Days 25. 00 32, 000 N/ A
Additional Conversion Consulting Days 5. 00 7, 500 N/ A
Subtotal Proposed Services: 30. 00 54, 700 0
Prices confidential and valid for 120 days Broken Arrow Public Schools, OK3/ 23/ 2015 Page 5
SUNGARD K-12 EDUCATION 1011111
Express Track Conversions Price
Demographics
Registration File 1, 875
Student demographics
Student emergency information, disabilities, medical alerts
Student transportation
Contacts
Registration district-defined data
Entry/Withdrawal History File*
Student State Reporting File*
Room Catalog File
Staff Catalog FileLockers and Student Locker Assignments File
Student Activities File
Plan Areas File Optional 188
Special Programs File Optional 375
Scheduling
Course Catalog File 750
Master Schedule File
State Course Data File*
Current/ Next Year
Historical( converted with Transcripts)
Current Year Request( Student Course Requests File)***
Student Schedules File
Career Planner File Optional 3, 750
Mark Reporting
Report Cards Course File Optional 375
Transcripts File 1, 500
Student course history, marks, credit, course absences
Master schedule history
Student GPA, rank, quality points for each term
Transcript comments
Historical attendance totals
Standards& Competencies Optional 375
Competencies
Student competency assessments, comments, notes
TAG Gradebook** Optional 375
Course assignments
Student Scores, Notes
Attendance
Historical Daily Attendance Detail* 188
Current Year Attendance Detail Optional 375
Discipline
Discipline File375
Discipline Incidents
Offenders, Offenses, Actions
Victims, Witnesses
Notes
Discipline district-defined data
Prices confidential and valid for 120 days Broken Arrow Public Schools, OK
3/ 23/ 2015 Page 6
SUNGARD K-12 EDUCATION 1011111
Medical Records
Medical Immunizations File188
Student vaccinations, dates, exemptions
Medical Screenings File Optional 375
Dental, Vision, Hearing, Scoliosis
Physical, Growth
Medications
Office Visits
Student Fees
Student Fees Balance Forward File Optional) 188
Subtotal Proposed Services: 4, 875
Subtotal Optional Services: 6, 375
Express Track includes:
A Pre- defined and formatted spreadsheet that the school district populates with the appropriate data.A conversion utility that school district staff will use to load data from the spreadsheet to the eSchoolPLUS database.Time for SunGard K- 12 Education technical staff to familiarize district staff with the data elements and conversion utility.
Required for state reporting.
Required for mid-year implementations only.
TOTAL eSchoolPLUS Proposed Services: 124, 215
TOTAL eSchoolPLUS Optional Services: 6, 375
Third Party Professional Services
Reseller Training Days Price
IBM Cognos 10
eSchoolPLUS Software 2. 00 2, 560
TOTAL Third Party and Pay Agency Proposed Services: 2. 00 2, 560
Prices confidential and valid for 120 days Broken Arrow Public Schools, OK
3/ 23/ 2015Page 7
SUNGARD K-12 EDUCATION 1Hardware Components
Hardware Equipment and Services - Proposed
Qty Description Unit Cost Line Total Annual Support*
1 Installation and Setup Services( Remote) 9500 9500
1) Verify servers are built to SunGard specs
1) Installation and Setup of eSchoolPLUS applications
1) Installation and Setup of SQL Database
Subtotal Hardware Components: 9, 500 0
TOTAL Hardware Components: 9,500
Hardware Footnotes
A Domain Controller with Active Directory is required.
Requires MS SQL Licensing.
Quote assumes Rack Space, UPS and KVM ports are available.
eSchoolPLUS System Requirements
Database/Application Server:
OS Platform: Windows Server 2012 R2 with. NET Framework 4. 5. 2
Databases: SQL Server 2012 SP2
3rd Party Requirements
All 3rd party tools required on servers are installed along with our software.
Other than browsers listed below, the following are required on the client' s desktop: Adobe Acrobat Reader and ActiveReports Reader.
Workstations:
Browser Compatibility for Base eSchoolPLUS, Teacher Access Center, Home Access Center
Internet Explorer 10 or 11 ( not in Compatibility View)
Firefox- current release plus 4 prior versions
Safari- current release plus 1 prior version
Chrome- current release plus 4 prior versions
Mobile Requirements:
Mobile Admin Module:
Android 4. 03 or later
iOS 7. 0 or later
Mobile Family Module:
Android 4. 03 or later
iOS 7. 1 or later
Current system requirements, subject to change.
Prices confidential and valid for 120 days Broken Arrow Public Schools, OK
3/ 23/ 2015Page 8
SU GAt D" 12 EDUCATION rii i
eLearningSystem Requirements
eLearninq Content
The following requirements are necessary for eLearning:
Operating System: Microsoft Windows® XP Professional SP3, Windows 7 SP1( 32- bit and 64- bit) Professional orEnterprise, or Windows 8( Desktop mode)
Browsers: Microsoft Internet Explorer® 7— 10; Mozilla Firefox® 17- 21; Google Chrome 27; or Safari 5. x to
view HTML output.
Microsoft Office® 2007 SP3, 2010 SP1, or 2013 to view Microsoft Office output.
Adobe® Acrobat® Reader 10. x or XI to view PDF output.
Adobe® Flash® Player 11. x to communicate with an LMS using the AICC communication standard.Adobe® Flash® is required to listen to WAV audio files in published courses or simulations in all supported browsers. Flash is required tolisten to MP3 audio files in Internet Explorer 7. 0 and 8. 0 or Firefox. Flash or QuickTime 7. 0 is required to listen to audio in Safari 5. 0.
Current system requirements, subject to change.
Estimated Travel Expenses
iEstimated Price of Round trip Airfare 800
Estimated Hotel cost per night 120
Estimated Cost of Rental Car per day 60
IRS Per Diem Rate 65
Estimated mileage, parking, shuttle 160
Estimated Number of Trips Days Trips Estimated Cost
2) eSchoolPLUS 80 20 38, 800
z) Third Party 2 1 970
4>
Total Estimated SunGard Travel39,770
1 Assumes airline tickets will be booked with 3- weeks advance notice.
2 Assumes all Training Hours will be used and 4 training days per trip.4 The costs above are estimates. District will be billed for actual travel costs incurred.
Prices confidential and valid for 120 days Broken Arrow Public Schools, OK
3/ 23/ 2015Page 9
SUNGARD K-12 EDUCATION
Pricing Notes
1 SunGard K- 12 Education' s pricing for services are bill as incurred unless otherwise indicated within the Investment Summary.2 Training and Consulting services are provided through a Blended learning approach; comprised of instructor lead onsite, distant learning
webex), and self-paced on- line elearning. The method of blended learning is determined by content.
3 Travel and living expenses are not included in the Professional Services costs.
4 Should additional daily time be needed for implementation assistance beyond the standard eight hour day, this can be scheduled with yourProject Manager. Any services required beyond those days indicated will be performed at on our then current rates.
5 Training day counts are based on a maximum class size of 16 individuals. SunGard K- 12 Education training methodology is based on atrain- the-trainer deployment.
6 Sales taxes are not included in the quoted prices. All applicable sales taxes will be included on invoices.
7 In the event that SunGard K- 12 Education will be required to furnish a Performance Bond, this is optionally available for the additional fee of2% of the total bond amount per year. Excluded are any products which are not purchased directly through SunGard K- 12 Education.
8 In order to meet desired implementation schedules, SunGard K- 12 Education offers temporary application hosting services for an additionalfee. Once hardware is available for installation, client data files and software will be migrated to the in- house system.
9 SunGard K- 12 Education' s current Professional Services rates are as follows:
Training/ Consulting Rate: 1, 280 per day.Data Conversion( BusinessPLUS): 1, 280 per day, Data Conversion( eSchoolPLUS, IEPPLUS, eFinancePLUS) Rate: 1, 500 per day.Custom Programming Rate: 1, 500 per day.Project Management/ Business Process Review/ Schools Interoperability Framework( SIF) Rate: 1, 600 per day.
Prices confidential and valid for 120 daysBroken Arrow Public Schools, OK
3/ 23/ 2015Page 10
SIF Interoperability Framework Object Comformance Matrix
eSchoolPLUS will provide requests or respond to requests for particular objects as well as generate or process events for objects according to
the following Object Matrix.
Provides Requestsiii
Generates Events Processes Events
Data Object Responds
Object Object Adds Deletes Changes Adds Deletes Changes
AttendanceCodelnfo Yes Yes Yes Yes Yes Yes Yes Yes Yes
Authentication Yes Yes Yes Yes
Buslnfo Yes Yes Yes Yes
BusRouteDetail Yes Yes Yes Yes
BusStopinfo Yes Yes Yes Yes
LEAlnfo Yes Yes
Roominfo Yes Yes Yes Yes Yes
SchoolCourselnfo Yes Yes Yes Yes Yes
Schoollnfo Yes Yes Yes Yes Yes Yes Yes
Sectionlnfo Yes Yes Yes Yes Yes
StaffAssignment Yes Yes Yes Yes Yes Yes Yes Yes Yes
StaffPersonal Yes Yes Yes Yes Yes Yes Yes Yes
StudentContact Yes Yes Yes Yes Yes Yes Yes Yes Yes
StudentDailyAttendance Yes Yes Yes Yes Yes Yes Yes Yes Yes
StudentMeal Yes Yes Yes Yes Yes Yes Yes Yes Yes
StudentParticipation Yes Yes Yes Yes Yes Yes Yes Yes Yes
StudentPlacement Yes Yes Yes Yes Yes Yes Yes Yes Yes
StudentPersonal Yes Yes Yes Yes Yes Yes Yes Yes Yes
StudentSchoolEnrollment Yes Yes Yes Yes Yes
StudentSectionEnrollment Yes Yes Yes Yes Yes
StudentTransportlnfo Yes Yes Yes Yes
Terminfo Yes Yes Yes Yes Yes
Prices confidential and valid for 120 days Broken Arrow Public Schools, OK
3/ 23/ 2015Page 11
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