quarterly planning deck

QUARTERLY PLANNING

WELCOME & KICKOFF

OBJECTIVE

Develop a Winning Plan for the Next Quar ter

A WINNING PLAN IS …

3-5 Team Priorities(RedYellowGreened®)

Know what the Quarter is All About (The Main Thing)

3-5 Individual Priorities(RedYellowGreened®)

REVIEW, DISCUSS, BRAINSTORM

CHECK IN

Everyone share: a piece of good news or a recent victory or a brag

REVIEW THE ENDING QUARTERR e s u l t s

W h a t w a s o u r p l a n ( P r i o r i t i e s , K P I s , Ta r g e t s ) ?W h a t d i d w e a c c o m p l i s h ?

B r i g h t S p o t sW h a t i m p r o v e m e n t s d i d w e a c h i e v e ?W h a t w o r k e d w e l l t h a t w e c a n u s e ?

L e s s o n s L e a r n e dW h a t d i d n o t w o r k w e l l ? W h a t d i d w e l e a r n ?

P a r k i n g L o t A n y i t e m s i n o u r P a r k i n g L o t n e e d d i s c u s s i o n ?

REVIEW ENDING QUARTER

D i s c u s s t h e t o p C o m p a n y P r i o r i t i e s , T h e m e a n d C r i t i c a l # s f r o m l a s t q u a r t e r

D i s c u s s t h e B r i g h t S p o t s a n d L e s s o n s L e a r n e d

REVIEW PARKING LOT

D i s c u s s i t e m s t h a t w e r e r e c o r d e d i n t h e P a r k i n g L o t t h r o u g h o u t t h e q u a r t e r .

C o u l d a n y e n d u p a s C o m p a n y o r I n d i v i d u a l P r i o r i t i e s i n t h e c o m i n g q u a r t e r ?

D o a n y r e q u i r e f u r t h e r d i s c u s s i o n ?

REVIEW PREP WORK

• Share all ideas

• Narrow down to those that could have the biggest impact on the next quarter

• Discuss those ideas as a team

• Consider these as you create your plan for the next quarter

Star t -S top-Keeps

REVIEW ANNUAL PLAN

Ye a r t o D a t e P r o g r e s s :• F i n a n c i a l G o a l s

• A n n u a l I n i t i a t i v e s• C r i t i c a l N u m b e r s

OPPORTUNITIES & THREATS

1 Ye a r T i m e H o r i z o n

• Think independently

• Share all ideas

• Narrow down to those that could have the biggest impact on this year

CONNECT STRATEGY TO EXECUTION

REVIEW STRATEGY

• Your Core:• Core Values• Core Purpose• Core Customer

• BHAG• Brand Promise• Winning Moves & 3-5

Year Plan

DISCUSSION TOPICS

D e t e r m i n e i n a d v a n c e t o p i c s t h a t n e e d d i s c u s s i o nC o u l d b e i t e m s f r o m P a r k i n g L o t , S t a r t S t o p K e e p , e t c .C o n t i n u e w o r k i n g o n a T h i n k R h y t h m d i s c u s s i o nP i c k t o p i c s t h a t w i l l p r o v i d e t h e t e a m w i t h t h e p r o p e r i n s i g h t s n e e d e d t o h e l p t h e m s e l e c t p r i o r i t i e s o n D a y 2E x a m p l e s i n c l u d e : p r i c i n g m o d e l s , n e w m a r k e t o r c u s t o m e r o p p o r t u n i t i e s , n e w p r o d u c t / s e r v i c e i d e a s , p e o p l e n e e d s , c u l t u r e d e v e l o p m e n t , n e w t e c h n o l o g y, m a r k e t i n g i n i t i a t i v e s

EXECUTION PLANNING

DETERMINE QUARTER FOCUSTa r g e t s , M a i n T h i n g , C r i t i c a l N u m b e r s

SET YOUR QUARTERLY TARGETS

What are some key financial targets for the next 13-week race?

Examples: Revenue, EBITDA, Retention, # of clients, Revenue per employee

WHAT’S THE MAIN THING THIS QUARTER?

Y O U R T H E M E

OPPORTUNIT IES

THREATS

START/STOP/KEEP

ANNUAL INIT IATIVES

3 YEAR KEY THRUSTS

HABIT/SKILL

WHAT ARE YOUR CRITICAL NUMBERS?

Critical Number #1•What is the best leading indicator to measure progress on your Main Thing?

Critical Number #2•What might slip through the cracks if you were too focused on your Critical #1?

REVIEW KPIs

Part 1: Review KPIs that have carried over in Rhythm® from the previous quarter

Part 2: Add new KPIs as needed (ie critical numbers)

Part 3: Set Red-Yellow-Greens® & data standards

REVIEW KPIs THAT HAVE CARRIED OVER IN RHYTHM ® FROM THE PREVIOUS QUARTER

Are all of these still relevant?

Do they all still provide valuable insight?

If one goes Yellow/Red, should it prompt an action?

I f t h e a n s w e r i s n o , d e l e t e i t ! R e m e m b e r, l e s s i s m o r e .

ADD NEW KPIS AS NEEDED

• Do we have a good mix of leading and lagging indicators?

• Were we blindsided by anything last quarter?

• Is there a specific problem we need to solve?

• Do we have KPIs to measure our Critical Numbers?

SET RED-YELLOW-GREEN ® & DATA STANDARDS

• Set Success Cr i t e r i a f o r each KPI :Green: Success: What’s our goal?

Red: Unacceptable: When do we have a real problem?Yellow: Between Red & Green: Our warning sign

Super Green: Time to Celebrate!

• Set d a t a s tan dards fo r each KPI :Make sure we are all measuring the same way

Agreement on a quarterly, monthly or weekly time horizon

SET COMPANYTOP 3-5 PRIORITIES

•What are the Top 3-5 Priorities for the Team this quarter?

•Assign an owner for each

•Determine Red-Yellow-Green® criteria for each

DETERMINE RED-YELLOW-GREEN ®

2 ways to RYG Priorities:• Use a NUMBER• DESCRIBE successTips• Focus on specific results• What does success look

like?• What does failure look

like?• Avoid using dates

SET INDIVIDUAL TOP 3-5 PRIORITIES

•What are the Top 3-5 Priorities for each of us? How do each of us support the Main Thing?

•Determine Red-Yellow-Green® success criteria for each

•Share and agree as a team on each person’s Individual Priorities

TEST YOUR PLAN

• Financial Test: if we successfully complete this plan, will we also achieve our financial goals?

• Energy Test: do we have enough energy (Individual & Group Priorities) focused on the #1 Priority?

• Accountability Test: do all Priorities have clear RYG success criteria?

• Focus Test: is our Main Thing clear to everyone and supported by the Company Priorities?

WHAT IS YOUR DAILY QUESTION?

Take your Main Thing and transform it into a question that you can use every day to maintain focus

CASCADE & COMMUNICATE

CREATE PLAN TO CASCADE TO DEPARTMENTS

• Which Teams are Cascading this quarter?• Team Leaders should schedule their Planning sessions• Set a date and format for sharing Team Plans across Departments

COMMUNICATION PLAN

•Make sure everyone in the company understands the company’s execution plan for the quarter.

•Make sure everyone knows the Daily Question.

•Challenge everyone in the company to have at least 1 priority.

1 PHRASE CLOSE

quarterly planning deck

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