r ésumé, cover letter, and thank you letter
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RRésumé, Cover Letter, and ésumé, Cover Letter, and Thank You LetterThank You Letter
Career CenterCareer Center
RRésuméésumé
RRÉ-SU-MÉ rez-ə-mā n [F. É-SU-MÉ rez-ə-mā n [F. resumeresume fr. Pp. of fr. Pp. of resumerresumer to resume, summarize] SUMMARY to resume, summarize] SUMMARY specif:specif: a short account of one’s career and a short account of one’s career and qualifications prepared typically by an qualifications prepared typically by an applicant for a position.applicant for a position.
-Webster’s-Webster’s
RRésumé- Generalésumé- General
There is no one right way.There is no one right way. A rA résumé is a persuasion paper not a laundry ésumé is a persuasion paper not a laundry
list.list. An Effective Résumé:An Effective Résumé:
- - Shows a pattern of interest and experienceShows a pattern of interest and experience
- Makes a clear connection between - Makes a clear connection between qualifications and opportunity qualifications and opportunity
- Is readable and professional in presentation- Is readable and professional in presentation
Functions of a RFunctions of a Résuméésumé
Self-InventorySelf-Inventory Extended Calling CardExtended Calling Card Agenda for an InterviewAgenda for an Interview Memory Jogger for the Employer After the Memory Jogger for the Employer After the
InterviewInterview
RRésumé Writing Processésumé Writing Process
Gather InformationGather Information WriteWrite RewriteRewrite LayoutLayout ReviseRevise Have it reviewedHave it reviewed Edit againEdit again
RRéésumsuméé Outline Outline
Contact InformationContact Information ObjectiveObjective EducationEducation ExperienceExperience Activities/Honor/Service/AwardsActivities/Honor/Service/Awards KickerKicker
HeadingHeading
The heading should include:The heading should include:
-contact information, name, address, telephone -contact information, name, address, telephone number, and email address.number, and email address.
*List both your campus and home addresses if it *List both your campus and home addresses if it makes sense to do so (include validity dates).makes sense to do so (include validity dates).
Heading ExamplesHeading Examples
ObjectiveObjective The objective sets the course for the rThe objective sets the course for the résumé.ésumé. Everything listed on the Everything listed on the rrésumé should support your ésumé should support your
objective.objective. Career objective statements should Career objective statements should avoid terms such as:avoid terms such as:
Opportunity for advancement; a challenging Opportunity for advancement; a challenging position; position; position deal with people; a progressive position deal with people; a progressive company; company; position which requires creativity; a company position which requires creativity; a company that that recognizes…; a chance to …recognizes…; a chance to …
While these terms may sound nice to the job applicant, While these terms may sound nice to the job applicant, they have little meaning to the person who will make a they have little meaning to the person who will make a decision for an interview invitation, and in fact may indicate decision for an interview invitation, and in fact may indicate that the candidate has no idea about objectives. that the candidate has no idea about objectives. The The candidate who applies vagueness will get a vague candidate who applies vagueness will get a vague response in return.response in return.
Objective ExamplesObjective Examples
(job title) (job title) where there are opportunities to use where there are opportunities to use (skills/knowledge)(skills/knowledge) to to (benefit to employer)(benefit to employer)..
EducationEducation The education section of your rThe education section of your résumé typically follows the ésumé typically follows the
objective.objective. The education section should include:The education section should include:
-the name of the college or university, the level of degree you are -the name of the college or university, the level of degree you are working toward and an expected date of graduation, your major, and working toward and an expected date of graduation, your major, and your minor, if you have one.your minor, if you have one.
In addition, you should include any projects relevant to the In addition, you should include any projects relevant to the position.position.
Include Study Abroad including in high school.Include Study Abroad including in high school.
Education ExamplesEducation Examples
Completed CoursesCompleted Courses
Include any completed courses if they are relevant Include any completed courses if they are relevant to the position.to the position.
This demonstrates the development of the This demonstrates the development of the appropriate skills.appropriate skills.
If you have limited work experience in the field, If you have limited work experience in the field, you can sell your education by writing a relevant you can sell your education by writing a relevant course list including a section on academic course list including a section on academic projects you completed that are pertinent to the projects you completed that are pertinent to the position for which you’re applying.position for which you’re applying.
Computer SkillsComputer Skills Make sure to list computer skills listed in the job Make sure to list computer skills listed in the job
description if one is available.description if one is available. You don’t have to be an expert in using the You don’t have to be an expert in using the
software and hardware to list them on the resume.software and hardware to list them on the resume. Pay particular attention to industry or job specific Pay particular attention to industry or job specific
software.software. e.g. Adobe, SAS, etc.e.g. Adobe, SAS, etc.
HonorsHonors
Be selective about Honors and Activities.Be selective about Honors and Activities. List those that may have importance to the hiring List those that may have importance to the hiring
organization.organization. You can include honors from other schools You can include honors from other schools
including high school.including high school.
ExperienceExperience
Experience Experience comes in many comes in many forms:forms:
-class projects-class projects
-volunteer work-volunteer work
-campus organizations-campus organizations
-internships-internships
-part-time/full-time -part-time/full-time summer employmentsummer employment
Action Words Describing SkillsAction Words Describing SkillsAccommodate Accommodate
Accomplish Accomplish
Achieve Achieve
Act Act
Adapt Adapt
Administer Administer
Advertise Advertise
Advise Advise
Advocate Advocate
Affect Affect
Analyze Analyze
Anticipate Anticipate
Apply Apply
Appraise Appraise
Approach Approach
Arrange Arrange
Assemble Assemble
Assess Assess
Assign Assign
AssistAssist
AssumeAssume
AttainAttain
AuthorAuthor
Budget Budget
BuildBuild
Calculate Calculate
CatalogueCatalogue
ChairChair
ClarifyClarify
Collaborate Collaborate
Communicate Communicate
CompareCompare
ConceiveConceive
Conceptualize Conceptualize
ConciliateConciliate
ConductConduct
ConsultConsult
ControlControl
CooperateCooperate
CoordinateCoordinate
CounselCounsel
CreateCreate
DecideDecide
DefineDefine
DelegateDelegate
Demonstrate Demonstrate
Design Design
DesignateDesignate
DetailDetail
DetermineDetermine
DevelopDevelop
DeviseDevise
DirectDirect
DistributeDistribute
DraftDraft
Edit Edit
EducateEducate
EncourageEncourage
EnlargeEnlarge
EnlistEnlist
EstablishEstablish
EstimateEstimate
EvaluateEvaluate
ExamineExamine
ExchangeExchange
ExecuteExecute
ExpandExpand
ExpediteExpedite
FacilitateFacilitate
FamiliarizeFamiliarize
ForecastForecast
FormulateFormulate
Fund-RaiseFund-Raise
GenerateGenerate
GovernGovern
GuideGuide
HandleHandle
HireHire
IdentifyIdentify
IllustrateIllustrate
ImplementImplement
ImproveImprove
IndexIndex
InfluenceInfluence
InformInform
InitiateInitiate
InnovateInnovate
InspectInspect
InstallInstall
InstituteInstitute
InstructInstruct
IntegrateIntegrate
Interpret Interpret
InterviewInterview
InvestigateInvestigate
InventInvent
LeadLead
ListenListen
MaintainMaintain
ManageManage
ManipulateManipulate
MarketMarket
MediateMediate
MerchandiseMerchandise
ModerateModerate
ModifyModify
MonitorMonitor
MotivateMotivate
NegotiateNegotiate
ObtainObtain
OperateOperate
Opportunity – Opportunity – SeekerSeeker
OrderOrder
Organize Organize
OriginateOriginate
Participate Participate
Perceive Perceive
Perform Perform
Persuade Persuade
PlanPlan
PresentPresent
PresidePreside
Problem-Problem-SolveSolve
ProcessProcess
ProduceProduce
PromotePromote
Propose Propose
Provide Provide
PublicizePublicize
PublishPublish
ReactReact
RecommendRecommend
ReconcileReconcile
RecordRecord
RecruitRecruit
RectifyRectify
Re-DesignRe-Design
RelateRelate
More Action WordsMore Action WordsRenewRenew
ReportReport
RepresentRepresent
ResearchResearch
ResolveResolve
ReviewReview
ReviseRevise
ScanScan
ScheduleSchedule
ScreenScreen
SelectSelect
ServeServe
SolveSolve
SpeakSpeak
StaffStaff
StandardizeStandardize
StimulateStimulate
Summarize Summarize
SuperviseSupervise
SurveySurvey
SynthesizeSynthesize
TeachTeach
Team-BuildTeam-Build
TrainTrain
TransformTransform
TransmitTransmit
UnifyUnify
UpdateUpdate
UtilizeUtilize
WriteWrite
MarketingMarketing
*creative*creative
*analytical*analytical
*deal with *deal with ambiguityambiguity
*conceptualize *conceptualize
*coordinator/*coordinator/cooperatorcooperator
Program Program orientedoriented
AdvertiserAdvertiser
ResearcherResearcher
PlannerPlanner
PromoterPromoter
LeadershipLeadership
MISMIS
*Systematic*Systematic
*Detail-oriented*Detail-oriented
*Team leader*Team leader
*Future-*Future-orientedoriented
TechnicalTechnical
OrganizedOrganized
AnalyticalAnalytical
ConceptualizeConceptualize
Problem-solverProblem-solver
IntegrateIntegrate
ImplementerImplementer
PatientPatient
R & DR & D
*creative*creative
*persistent*persistent
*analytical*analytical
*tolerance for *tolerance for
TechnicalTechnical
ambiguityambiguity
PatientPatient
FocusedFocused
ContemplativeContemplative
ScientificScientific
TolerantTolerant
FlexibleFlexible
PlanningPlanning
*long-term*long-term
*visionary*visionary
*detached*detached
*synthesizer*synthesizer
StrategistStrategist
ThinkerThinker
Conceptualize Conceptualize
IntangibleIntangible
Globally-Globally-OrientedOriented
CreativeCreative
FinanceFinance
*analytical*analytical
*conceptual*conceptual
*deal-maker*deal-maker
*quantitative*quantitative
*decisive*decisive
Project-orientedProject-oriented
Opportunity-Opportunity-SeekerSeeker
SystematicSystematic
Resource-Resource-AllocatorAllocator
Risk-AdjusterRisk-Adjuster
Administration/ Administration/ General General ManagementManagement
*implement*implement
*diplomatic*diplomatic
*delegate*delegate
*coordinator*coordinator
*political*political
*talent scout*talent scout
OrganizedOrganized
MotivatorMotivator
DetailedDetailed
Power-Power-OrientedOriented
Behind-the-Behind-the-ScenesScenes
ManipulatorManipulator
ActivitiesActivities
Be selective in order to keep your resume to Be selective in order to keep your resume to one page.one page.
Include activities from both college and high Include activities from both college and high school.school.
List leadership activities.List leadership activities. You can include travel.You can include travel. Activities can be listed in paragraph form Activities can be listed in paragraph form
with commas or in column form with or with commas or in column form with or without bullets.without bullets.
Activities ExamplesActivities Examples
ReferencesReferences
Note references are “Available upon request.”Note references are “Available upon request.” Be sure to print a copy of your resume for each of Be sure to print a copy of your resume for each of
your references to ensure that they have complete your references to ensure that they have complete information on your education and experience – information on your education and experience – which makes it easier for them to point out your which makes it easier for them to point out your strengths. strengths.
TIPSTIPS PROOFREAD YOUR RESUME!PROOFREAD YOUR RESUME! Keep your resume to one page.Keep your resume to one page. It can be printed on 8It can be printed on 8½ x 11 copy paper.½ x 11 copy paper. You can use color paper if desired, choose an off-You can use color paper if desired, choose an off-
white or ivory color.white or ivory color. If sending a paper copy, the resume can be If sending a paper copy, the resume can be
folded.folded. Be prepared to copy/paste into electronic Be prepared to copy/paste into electronic
templates on the organization’s website, include in templates on the organization’s website, include in the body of an email, or send as an attachment via the body of an email, or send as an attachment via email.email.
Application LetterApplication Letter
The purposes of this letter are to get your The purposes of this letter are to get your attached resume read and to generate attached resume read and to generate interviews.interviews.
Your strategy is to demonstrate that your Your strategy is to demonstrate that your qualifications fit the requirements of the qualifications fit the requirements of the position. position.
Decide on one or more themes that show Decide on one or more themes that show persuasively how well you fit the position:persuasively how well you fit the position:
education, experience, interests, responsibility, etc.education, experience, interests, responsibility, etc. Link major job dimensions with your related Link major job dimensions with your related
past performance and experience.past performance and experience.
Sections of the Application LetterSections of the Application Letter
Addressing the LetterAddressing the Letter Opening Paragraph Opening Paragraph Education ParagraphEducation Paragraph Experience ParagraphExperience Paragraph ConclusionConclusion
Addressing the LetterAddressing the Letter
Address your letters to Address your letters to a specific individual a specific individual with his or her correct with his or her correct title and business title and business address.address.
Opening ParagraphOpening Paragraph
Come to the point.Come to the point. Reveal your purpose and interest.Reveal your purpose and interest. Identify the position and your source of Identify the position and your source of
information.information. Introduce your themes.Introduce your themes.
Education ParagraphEducation Paragraph
Refer reader to your resume.Refer reader to your resume. Outline your strongest qualifications that match the Outline your strongest qualifications that match the
position requirements based on the themes you position requirements based on the themes you selected.selected.
Experience ParagraphExperience Paragraph
Provide evidence of your related Provide evidence of your related experiences and accomplishments. Make experiences and accomplishments. Make reference to your enclosed resume.reference to your enclosed resume.
Concluding ParagraphConcluding Paragraph
Suggest an action plan.Suggest an action plan. Request an interview, and indicate that you will call Request an interview, and indicate that you will call
during a specific time period to discuss interview during a specific time period to discuss interview possibilities.possibilities.
Express appreciation to the reader for his or her Express appreciation to the reader for his or her time and consideration.time and consideration.
Thank You LetterThank You Letter
This is one of the most important yet least This is one of the most important yet least used tools in a job search. used tools in a job search.
It is used to establish goodwill, express It is used to establish goodwill, express appreciation, and/or strengthen your appreciation, and/or strengthen your candidacy.candidacy.
Make your thank-you letters warm and Make your thank-you letters warm and personal.personal.
Thank You Letter should be sent within 72 Thank You Letter should be sent within 72 hours of your contact.hours of your contact.
Thank You Letter FormatThank You Letter Format
Opening Paragraph:Opening Paragraph: Express your sincere Express your sincere appreciation.appreciation.
Body Paragraph:Body Paragraph: Reemphasize your strongest Reemphasize your strongest qualifications. Draw attention to the good match qualifications. Draw attention to the good match between your qualifications and job requirements.between your qualifications and job requirements.
Concluding Paragraph:Concluding Paragraph: Reiterate your interest in Reiterate your interest in the position. Use the opportunity to provide or offer the position. Use the opportunity to provide or offer supplemental information not previously given. supplemental information not previously given. Restate your appreciation.Restate your appreciation.
Thank You Letter ExampleThank You Letter Example
Thank You for Participating!Thank You for Participating!
Career CenterCareer Center201 Behmler Hall201 Behmler Hall
589-6065589-6065http://www.morris.umn.edu/services/career/http://www.morris.umn.edu/services/career/
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