r12 moac and payables

R12 MOAC AND PAYABLE FEATURES

AMIT CHINTAWAR

BIG RIVERS ELECTRIC CORPORATION

John Peters, JRPJR, Inc. 2

Agenda

• MOAC Overview• MOAC Setup• Impact of MOAC in R12• Setting up SQL Session• MOAC Database Architecture• Virtual Private Database

Multi-Org Access Control

John Peters, JRPJR, Inc. 3

• Access multiple operating units within a single application responsibility

• Responsibilities are assigned a Security Profile which is a group of Operating Units

• Assignment is through the profile option ‘MO: Security Profile’ set at the Responsibility Level

MOAC Overview

Responsibility

Operating Units

OU Structure

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• Define Operating Units in HR• Define Security Profile composed of Operating Units• Run Security List Maintenance Program• Assign Security Profile to Profile Option

Profile Options• MO: Operating Unit

- Used when Multi-Org is NOT enabled

- On upgrade, assigned operating unit of 11i responsibility• MO: Security Profile

- Assign security profile name at User or Responsibility level

• MO: Default Operating Unit

- Assign default operating unit

MOAC Setup

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Login to US Super HRMS Manager and

Navigate to Work Structure > Organization > Description

Define Operating Units in HR

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Login to US Super HRMS Manager andNavigate to Security > Profile

Define Security Profile

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Security List Maintenance Program

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Assign Security Profile to Responsibility

Data Entry Screen in R12

SRS Window (Concurrent Request)

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• Navigate to Concurrent > Programs• New parameter- Operating Unit Mode is introduced with

3 values

Null, Single and Multi

System Administration Responsibility

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• Pre-R12 you could set your SQL session context for multi-org with the following:

BEGIN

  dbms_application_info.set_client_info(2);   

END;

• In this example 2 is the ORG_ID for the Operating Unit I am interested in.

• Or you could have used FND_GLOBAL.APPS_INITIALIZE to set your context.

SQL Session Pre-R12

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• In R12 you can set your SQL session context for a single OU with the following:

BEGIN

Execute mo_global.set_policy_context('S',2);

END;

• The ‘S’ means Single Org Context

• 2 is the ORG_ID I want set

SQL Session in R12

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• In R12 you can set your SQL session context for multiple OU’s with the following:

BEGIN

Execute mo_global.set_org_access(NULL,64,‘ONT');

END;

• 64 is the Security Profile you want to use

• ‘ONT’ is the application short name associated with the responsibility you will be using

R12 Preferred Method

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• The following SQL will dump out the Security Profiles and Operating Unit Names assigned to them

SELECT psp.SECURITY_PROFILE_NAME,

psp.SECURITY_PROFILE_ID,

hou.NAME,

hou.ORGANIZATION_ID

FROM PER_SECURITY_PROFILES psp,

PER_SECURITY_ORGANIZATIONS pso,

HR_OPERATING_UNITS hou

WHERE pso.SECURITY_PROFILE_ID = psp.SECURITY_PROFILE_ID

AND pso.ORGANIZATION_ID = hou.ORGANIZATION_ID;

How to find the Security Profiles?

John Peters, JRPJR, Inc. 17

• R12 implements MOAC through DB Synonyms that replace the old Multi-Org Views

• Lets take an example of Order Management

Where did the Views go in R12?

OE_ORDER_HEADERS_ALL OE_ORDER_HEADERS

ONT DB User APPS DB User

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• Base tables exist in the product schema with a naming convention of %_ALL. The data in this table is striped by ORG_ID (Operating Unit).

• A View in the APPS schema provides the Multi-Org filtering based on the statement below in the where clause.

SUBSTRB(USERENV('CLIENT_INFO'), 1, 10)

Pre-R12 Multi-Org Architecture

Base TableOE_ORDER_HEADERS_ALL

ViewOE_ORDER_HEADERS

ONT DB User APPS DB User

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• Base Tables exist in the individual product schema with a

naming convention of %_ALL. The data in this table is striped by ORG_ID (Operating Unit)

• A Synonym in the APPS schema provides the Multi-Org filtering based on the Virtual Private Database feature of the Oracle 10g Database Server

R12 Multi-Org Architecture

Base TableOE_ORDER_HEADERS_ALL

SynonymOE_ORDER_HEADERSVPD

ONT DB User APPS DB User

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• This is a security feature of the Oracle Database Server 10G

• Security Policies can be applied to database object to control access to specific rows and columns in the object

• The Security Policies are not easily viewable using tools like TOAD

• You need to be careful if you drop a Synonym because you won’t always know if a Security Policy is applied to the Synonym and more importantly how to reapply it

What is a Virtual Private Database?

R12 Payable Features

Agenda

• Sub-Ledger Accounting• Suppliers• Invoice Lines• E-Business Tax• Payments

Sub-Ledger Accounting (SLA)

• Sub-ledger Accounting is a new set of tables to store the sub-ledger accounting information.

−New SLA Tables

• XLA_AE_HEADERS

• XLA_AE_LINES

• XLA_DISTRIBUTION_LINKS

Sub-Ledger Accounting (SLA)

Flow Chart

Suppliers−Suppliers are now part of TCA

• Records are no longer on PO tables• New Tables introduced are

−HZ_PARTIES−AP_SUPPLIERS−AP_SUPPLIER_SITES_ALL−AP_SUPPLIER_CONTACTS

−New user interface−HTML Forms

−Bank Information for Suppliers is handled at the Supplier level

Suppliers

Navigate to Suppliers > Entry and Create new Supplier

Suppliers

Fill Tax Details and all other information

Invoice Lines

−Designed to model paper or electronic Invoices

−Represents Goods or Services, Tax and Freight

−Additional fields for recording such items as Manufacturer and Serial Number

−Line Level Approval and matching invoice to PO

Invoice Lines

E-Business Tax

- New Module called eBusiness Tax- Single point for managing transaction tax- Allows for complex tax - Local and International tax for cross border transactions- Easily add tax for new legislation- Basic Tax Design Setup

• Regimes

• Taxes

• Tax Status

• Jurisdiction

• Rates

Tax

- Example of Tax on AP Invoice Screen

Payments

−New Module added named as iPayment

−Payment Administrator (Setup)• Create XML Template for Payment

• Create Payment Format and assign XML Template to it

• Create PPR and assign Payment Format

• Create Bank and Branches

• Create Bank Account and assign Payment Format to it

−Payment Manager• Used for Testing Supplier Payments

• Uses PPR Templates for Invoice selection criteria

• Schedule Pay Runs and Payment Process Request

• Void or Record Stop Payments

Payment Administrator

Navigate to Setup > Payment > Payment Administrator

Payment AdministratorClick on Formats > XML Publisher Format

Templates

Payment Administrator

Data Definition associated with XML Template

Payment Administrator

Concurrent Program for Payment Format

Payment AdministratorClick on Formats > Go to Task & Assign XML

Template

Payment Administrator

Click on Payment Process Profiles > Go to Task

Payment Administrator

Assign Payment Format to PPR

Bank Setup

Navigate to Setup > Payment > Bank and Bank Branches

Define Bank

Bank Setup

Define Bank Branch and assign Bank to it

Bank Setup

Navigate to Setup > Payment > Bank AccountsDefine Bank Account with Bank and Branch & assign Payment Format

to it

Payment Manager

Navigate to Payments > Entry > Payment Manager

- Payment Dashboard

Payment Manager

Click on Template Tab and Create PPR Template

Payment Manager

Enter Details like Payment Attributes and Validation Failure Results

Payment Manager

Click on Payment Process Requests Tab and Submit PPR

Payment ManagerEnter PPR Name, choose PPR template created earlier to populate

all

Attribute Fields. Click on Submit Button, it will run Program- Auto Select

(Payment Process Request Program) in SRS background

Payment ManagerGo back to Home, search for PPR & click on Refresh Button until

Status

becomes Invoices Pending Review. Then Click on Start Action Button

Payment Manager

Review Invoices, remove the ones which are not required by clicking

Remove from Request Button. Finally click on Submit Button

Payment ManagerGo back to Home, search for PPR & click on Refresh Button until

Status

becomes Formatting. Click on Show and Expand PPR Status

Payment Manager

Click on Take Action Button

Payment ManagerClick on Record Print Status and then Continue Button

Payment ManagerFinally Click on Apply Button to confirm Payment and status as

Printed

Payment ManagerConfirmation Status with Payment Instruction Number

Payment ManagerGo back to Home and Search for PPR. Status shown as

Confirmed

Payment/ Printed

Payment ManagerBelow Concurrent Programs are submitted in SRS while

running

Payment Process Request from Payment Manager

1) Auto Select (Payment Process Request Program)

2) Scheduled Payment Selection Report

3) Build Payments

4) Format Payment Instructions

Payment ManagerHow to Void PaymentsClick on Payments Tab and Search for Payment using Payee

Name

Then Click on Initiate Stop Button

Payment ManagerEnter Date and Reason for Voiding Payment and click on

Apply

Button. In the next screen, Click on Yes Button

Payment ManagerGo back to home and search for that payment, status

becomes

Void i.e Payment is released and invoices are available again for

payment. You can also search for those supplier invoices from

Invoice Workbench Screen

R12 BASE TABLES

TCA Tables for Bank and Branches• HZ_PARTIES• HZ_PARTY_SITES• HZ_LOCATIONS• HZ_ORGANIZATION_PROFILES• HZ_CONTACT_POINTS• HZ_ORG_CONTACT• HZ_ORG_CONTACT_ROLES

Key Tables for Bank Account• IBY_EXTERNAL_PAYEES_ALL• IBY_EXT_BANK_ACCOUNTS• IBY_PMT_INSTR_USES_ALL• IBY_PAYMENTS_ALL

© 2010 MphasiS an HP CompanyThe information contained herein is subject to change without notice.

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