r12.1.3 payment process request

- Ivruksha (ivruksha@gmail.com)

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Demonstration

• Setup - XML Publisher Template

• Setup - Payment Format

• Setup - Bank

• Setup - Bank Branch

• Setup - Bank Account

• Setup - Payment Document

• Setup - Supplier

• Setup - Payment Term

• Setup - Payment Process Profile

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Demonstration (Contd..)

• Transaction – Invoice Entry

• Transaction – Payment Process Request

• Setup - Payment Process Request Template

• Setup - Schedule Payment Process Request

• Transaction – Terminate Payment Process Request

• Snapshot of Responsibility and Menus

• Setup - Payment Method Defaulting Rules

• Setup - Pay Group

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Setup: XML Publisher Template

DEMO 1

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Switch Responsibility to Payables

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Navigate to Setup > Payment > Payment Administrator

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Home Page of “Oracle Payment Setup”

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Click “Go To Task” for XML Publisher Format Templates

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Home Page of “Oracle XML Publisher Template Setup”

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1. Query for Template Name as “Standard” and Click “Go”2. Select “Standard Check Format” from the results

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Click Download icon to download the XML Template of the “Standard Check Format”.

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Click on “Save” button

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Select a location in the Local Drive for saving the XML Template

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Open the Template in order to modify the template as per the requirement. (I have not modified any fields)

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Save the Template as a Different File, I am saving it as “Ivruksha check Format”

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Click Templates link in order to, return to Setup Page

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Click “Create Template” button

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Create XML Template Page appears

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Enter Details as shown below, and Click LOV button for theData Definition Field

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Search by Application Name for “Payment” and Click “Go” button

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Select the Data Definition “ Oracle Payments Funds Disbursement Payment Instruction Extract 1.0 ”

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1. Enter Details as shown below2. Click Browse Button for uploading XML Template

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Select the XML template created/modified for upload andClick Open button

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Click Apply to Complete creation of XML Template

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XML Publisher Template is Created Successfully

Setup: Payment Format

DEMO 2

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Navigate to Setup > Payment > Payment Administrator

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Click “Go To Task” next to Formats

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Payment Format Setup Home page

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Create Payment Format Page appears

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Enter details as shown below and click LOV icon next to “XML Publisher Template” field.

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Select the XML Publisher Template created by us in the previous step, by querying with Template Name and Click Go

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Click Select button or Quick Select Icon

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Click Apply button to complete the Setup

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Payment Format is Created Successfully

Setup : Create Bank

DEMO 3

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Navigate to,Setup > Payment > Banks and Bank Branches

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Bank Overview Home page appears

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Click Banks link and Click Create Button

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Create Bank page appears

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Enter Details as shown below:

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Bank Addresses Step is skipped as it is not MandatoryClick Save and Next button

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Bank Contact Step is skipped as it is not MandatoryClick Finish button

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Bank created Successfully

Setup : Create Bank Branch

DEMO 4

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Click Bank Branches link and Click Create button

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Bank Branch creation page appears

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Select the Created Bank and Click Continue button

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Create Bank Branch Information screen appears

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Enter details as shown below and Click Save and Next button

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Branch Address setup is skipped since it is not Mandatory. Click Save and Next button to continue

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Branch Contact details are skipped since not mandatory.Click Finish button.

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Bank Branch is created Successfully

Setup : Create Bank Account

DEMO 5

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Navigate to Setup > Payment > Bank Accounts

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Click Create button, for creating a Bank Account.

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Create Bank Account page appears

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Select your Country, Bank Name and Bank Branchand Click Continue button

Tip: Select the Branch Name field from lov button, other fields gets

populated automatically

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Create Bank Account Owner and Use page appears

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Select Bank Account Owner from the LOV and select the Account Use options as Payables and Receivables.Click Next button to continue

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Bank Account Information Page appears

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Enter Account Name, Number and CurrencyClick Save and Next button to continue

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Create Bank Account Controls page appears

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Enter Cash and Cash Clearing account, and leave other fields with Defaults.

Click Save and Next button to continue

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Click Add Organization Access button to select Operating units that will

access this Bank Account.

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Create Organization access for the Bank Account page appears

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Select your Operating unit and Select Account use as Payables and Receivables

Click Continue button to continue further

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Modify if required, else Click Apply button to continue

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Selected operating unit appears in the screen.

Click Save and Next button to continue

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Bank Account Contact information is skipped since not mandatory.

Click Finish button.

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Bank Account is created successfully

Setup : Create Payment

Document

DEMO 6

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Query for your Bank Account, Select your Bank Account and Click “Manage

Payment Documents” button

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Payment Document home page appears.

Click Create button

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Create Payment Document page appears

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Enter Payment Document Name, Select Bank Format, and provide for First

and Last Available document number. Click Apply button

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Payment Document created successfully

Setup : Supplier

DEMO 7

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Navigate to Suppliers > Entry

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Click “Create Supplier” button

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Enter Supplier Name and Click Apply button.

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Supplier Number is Automatically generated by System

Click on the Address Book link from the Left Pane.

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Click Create button

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Enter Details of the Supplier Site as shown below and Click Continue button

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Below page displays the list of operating units in which Sites can be created

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Select the operating unit and Click Apply button.

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Supplier Site is created successfully

Setup : Payment Term

DEMO 8

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Navigate to Setup > Invoice > Payment Terms

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Payment Terms Setup page appears

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Enter details of Payment Term with due date as 10 Days

Press Ctrl + S, to save your work

Setup : Payment Process Profile

DEMO 9

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Navigate to Setup > Payment > Payment Administrator

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Click “Go To Task” icon next to Payment Process Profiles

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Payment Process Profile home page appears.

Click Create button

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Payment Process Profile Setup page appears

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Enter details as shown below and click expand icon next to Usage Rules

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Click Specify option below “Internal Bank Accounts”

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Click Add button

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Query for your Bank Account and Click Go

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Select your Bank Account and Click Select button

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Internal Bank Account is selected

Click Apply button

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Payment Process Profile is created Successfully

Transaction : Create Invoice

DEMO 10

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Navigate to Invoices > entry > Invoices

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Invoice Workbench Form appears for Transaction Entry

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Enter Invoice details as shown below

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Scroll further to Select the Payment Term created previously

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Click Lines TAB, and enter the amount as shown below and Click

Distributions button.

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Enter details as shown below, save your work and close this form

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Click Actions button

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Select Validate and Click Ok button

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Invoice Status is now Validated and ready for payment

Invoice Number Invoice Amount

Ivruksha 1 1,000 USD

Ivruksha 2 2,000 USD

Ivruksha 3 3,000 USD

Ivruksha 4 4,000 USD

Ivruksha 5 5,000 USD

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Five invoices with the same Payment Term is created and Validated, which are

Ready for payment. Below are the details of the invoices

Transaction : Payment Process

Request

DEMO 11

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Navigate to Payments > Entry > Payments Manager

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Payment Manager Home page appears

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Select “Payment Process Request” TAB and

Click on Submit Single Request button.

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Enter Payment Process Request Name and Select Pay Through Date as 20th

Feb, so that invoices created on 10th Feb with 10 days payment term will get

selected for payment

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Select Payment currencies as USD

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Select Operating unit as Vision Operations

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Click Payment Attributes TAB

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Enter details as mentioned below

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Click Processing TAB

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Select details as shown below

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Click on Validation Failure Results TAB

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Select details as shown below and Click Submit button

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Payment process request is submitted successfully for payment

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Query for your Payment Process Request name and Click Go button

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Current status is “Invoices pending Review”, Click on the Payment Process

Request name for review.

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Details of Invoices Selected for Payment based on the Invoice Selection

Criteria given

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Details of Invoices Selected for Payment based on the Invoice Selection

Criteria given (Contd…)

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Remove invoices which does not required to be paid at present by selecting

the check box and Click “Remove from Request” button

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Confirm removal of the invoices not to be paid at present by clicking Yes

button

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Five invoices created by us for the demo is now available for payment.

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Click Save button, the changes made will be saved.

After saving, Click Submit button to proceed further

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Request submitted to Proceed further.

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Query the payment process profile and Click Go.

Click on the Payment process profile name.

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Click Review Proposed Payments button

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Click Go button

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Request submitted for creating payments

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Payment is Built, Formatted and Confirmed

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Query for your Payment Process Request.

Click on the Payment Process Request name

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Click on the Payment Instruction Reference link

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Payment for all 5 invoices is made together using 1 Payment document

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Navigate to Invoices > Entry > Invoices

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Click Find toolbar icon

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Select Supplier from LOV and Click Find button

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Select any invoice which is paid

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Click on View Payments TAB and Click on Payment Overview button

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Complete details of payments made through Payment Process Request is

available

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Switch Responsibility to Cash Management Vision Operations USA

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Navigate to Bank Statements > Manual Clearing > Clear Transactions

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Select your Bank Account and Click Find button

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Payment made through Payment Process Profile is available for clearing

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Select the Payment and Click Clear Transaction button

Setup : Payment Process Request

Template

DEMO 12

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Navigate to Payments > Entry > Payments Manager

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Select Templates TAB

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Click Create button

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Template creation page appears

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Enter Details as shown below and click Payment Attributes TAB

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Enter details as shown below and click Process Automation TAB

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Enter details as shown below and click Validation Failure results TAB

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Enter details as shown below and Click Apply button

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Payment Process Request Template is created Successfully

Setup : Schedule Payment

Process Request

DEMO 13

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Navigate to Payments > Entry > Payments Manager

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Click Schedule Payment Process Request link

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Enter a Request name and click Next button

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Select the Template Name and click Next button

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Fix an Schedule and click Next button

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Select Users / Employees in order to notify the results

Click Lov button in Recipients field.

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Select Employee and Click Select button

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Click Next button after selection of Recipients

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Select Next button

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Click Submit button

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Concurrent Request is Scheduled

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The status of the request is Scheduled as it awaits for the time.

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Upon completion of the Payment Process Request which is scheduled, user

will get the above notification.

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Open Notification for reviewing the status

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Navigate to Payments > Entry > Payment Manager

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Select Payment Process Requests TAB

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Query for the Scheduled Payment Process Request for further action

Transaction : Terminate Payment

Process Request

DEMO 14

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We will try to Terminate the Payment Process Request which was Scheduled

by Querying it from the Payment Process Requests TAB.

Click Terminate Icon next to your Payment Process Request.

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Click on Yes to confirm Termination of your Payment Process Request.

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Payment Process Request has been Terminated now successfully

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Re-query the Payment Process Request to confirm the status

and click Home TAB

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Dashboard also displays the Terminated Payment Process Request.

Click on the Number indicated below the User Terminated field to get details

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The Terminated Payment process request is retrieved.

Snapshot of Responsibility and

Menus

DEMO 15

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Switch Responsibility to “System Administrator”

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Navigate to Security > Responsibility > Define

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Responsibility Definition Page appears

Menu Name - Oracle Payments Setup Administrator Standard Menu

Request Group Name - IBY_SYS_SECURITY_GROUP

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Query for “Payment Setup Administrator” Responsibility

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Navigate to Application > Menu

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Menu creation page appears

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Query for “Oracle Payments Setup Administrator Standard Menu”

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Below are the Functions Attached to the Menu

1.) Oracle Payments Setup Page

2.) Shared Setup Tasks

3.) Funds Disbursement Setup

Tasks

4.) Funds Capture Setup Tasks

5.) Update Funds Capture

Process Profile Page

Setup : Payment Method

Defaulting Rules

DEMO 16

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Navigate to Setup > Payment > Payment Administrator from Payables

Responsibility

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Click Go To Task icon next to Payment Method Defaulting Rules

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Payment Method Defaulting Rules Home Page appears

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Click “Reorder Priority” button

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Click Check and Move up as First in Priority

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After Priority is changed. Click Apply to save your changes

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Priority is changed Successfully

Setup : Pay Group

DEMO 17

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Navigate to Setup > Lookups > Purchasing

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Query for Lookup Type “ Pay Group ”

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Form displays all Lookup values created for the Pay Group Lookup Type

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Insert a new Lookup Value

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Enter details for the new record as shown below

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Navigate to Invoices > Entry > Invoices

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Query for Invoices created

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Select an Invoice

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Scroll down further till Pay Group field appears

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Change the Pay Group value to TEST created in the previous demo

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Save your work, this invoice now can be paid by making an Payment Process

Request, with Invoice Selection Criteria of Pay Group value Test

Navigate to Payments > Entry > Payments Manager

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Click “Payment Process Requests” TAB and

Click “Submit Single Request” button.

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Give a name for Payment Process Request and

Click Specify option under Pay Groups followed by Click Add button

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Query for the Pay Group Value created and Click GO

Select from the value from the results displayed

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Now, the Payment Process Request will Pick up Unpaid invoices having Pay

Group value as “Test” associated with it.

Thank You, for your Time .. !!

Send in your Feedback to ivruksha@gmail.comor ivadmin@ivruksha.com

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