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ReclamationDistrict773FabianTractEmergencyOperationsPlan(CaliforniaWaterCodeSection9650)
SanJoaquinOperationalAreaDecember2015
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ThisdocumentwaslastupdatedonDecember14,2015.PreparedbyKJELDSENSINNOCK&NEUDECK,INC.forReclamationDistrict773–FabianTract,withfundsawardedundertheCaliforniaDepartmentofWaterResourcesFloodEmergencyResponseGrantProgram—Delta,ContractNo.4600010754.ThisdocumentsatisfiestherequirementsofCaliforniaWaterCodeSection9650.
Kjeldsen,Sinnock&Neudeck,Inc.711N.PershingAveStocktonCA95203KSNbyPhone:(209)946-0268(916)403-5900
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PlanPromulgation
December14,2015
Towhomitmayconcern:
Thisdocumentandaccompanyingannexmap,havingbeendulyreviewedandapprovedbytheBoardofTrusteesofReclamationDistrict773–FabianTract(hereinafterreferredtoasReclamationDistrict773),isherebypromulgatedastheofficialemergencyplanoftheDistrict.Districtpersonnelareherebydirectedtousethisplanasthebasisforemergencyresponsetofloodevents.ThisplanmeetsthesafetyplanrequirementsofSection9650oftheCaliforniaWaterCodeandiscompliantwiththeNationalIncidentManagementSystemandNationalResponseFramework.
TheDistrictSecretary/LegalCounselisherebydirectedtodistributethisplantooutsideagenciesinaccordancewiththeRecordofInitialDistributiontoensureproperinter-agencycoordinationduringemergencyoperations.Copiesoftheplanshallbeprovidedtoadditionalagenciesuponrequest.
TheDistrictSecretary/LegalCounselandDistrictEngineershallreviewthisplanandaccompanyingannexannuallyforneededchangesandupdates.TheDistrictSecretary/LegalCounselandDistrictEngineerareauthorizedtomakeroutineupdatesandchangestotheplanrequiredbychangesindistrictoperationsandpersonnelandchangestooutsideagencyplansthataffectdistrictoperations.
TheBoardofTrusteesofReclamationDistrict773shallreviewthisplanonceeverythreeyearsandafteranymajorfloodeventwheretheplanwasusedtoguideDistrictresponse.TheDistrictSecretary/LegalCounselshallmaintainarecordofBoardplanreviewsandapprovalactionsinaccordancewithDistrictdocumentationproceduresandpolicies.
Sincerely,
JosephBacchetti,President BoardofTrustees ReclamationDistrict773
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RecordofChanges
Revision# SectionsRevised DateofDistribution NameofApprovingAuthority
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RecordofInitialDistribution
AgencyName Address DateProvided
SanJoaquinCountyOfficeofEmergencyServices
2101E.EarhartStockton,CA
CityofTracy 333CivicCenterPlazaTracy,California,95376
DepartmentofWaterResourcesFloodOperationsBranch
3310ElCaminoAveSacramento,CA
CaliforniaOfficeofEmergencyServices,InlandRegion
630SequoiaPacificBlvd.Sacramento,CA95811
CentralValleyFloodProtectionBoard
3310ElCaminoAve.,Rm151Sacramento,CA95821
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TableofContentsPLANPROMULGATION...........................................................................................................................2
RECORDOFCHANGES.............................................................................................................................3
RECORDOFINITIALDISTRIBUTION..........................................................................................................4
SECTION1-PLANINTRODUCTION..........................................................................................................71.1 PURPOSE.............................................................................................................................................71.2 SCOPE.................................................................................................................................................71.3 PLANSTRUCTURE..................................................................................................................................7
SECTION2-CONCEPTOFOPERATIONS...................................................................................................8
2.1 SITUATIONOVERVIEW...................................................................................................................82.2. GENERALAPPROACHTOSEASONALFLOODOPERATIONS.............................................................................9
2.2.1 RoutinePreparednessandInfrastructureMaintenance............................................................92.2.2 MonitoringandAnalysis............................................................................................................92.2.3Alerting,Activation,andInitialResponse....................................................................................9
2.3 PUBLICALERTANDWARNING...............................................................................................................102.4 FLOODFIGHTOPERATIONS...................................................................................................................112.5 FEDERALANDSTATEDISASTERASSISTANCE.............................................................................................11
SECTION3–ORGANIZATIONANDASSIGNMENTOFRESPONSIBILITIES.................................................123.1 ORGANIZATION...................................................................................................................................123.2 ASSIGNMENTOFRESPONSIBILITIES.........................................................................................................12
3.2.1 MakeLegalandFinancialCommitmentsonbehalfofDistrict................................................123.2.2 RepresentDistrictinOperationalAreaEmergencyManagementCommittee........................133.2.3 ProvidePublicInformation.......................................................................................................133.2.4 MaintainEmergencyEquipment,Supplies,andResources......................................................133.2.5 MonitorWaterConditions,Elevations,andForecasts.............................................................133.2.6 Activateand/orDirectDistrictPersonnelDuringEmergencyOperations................................133.2.7 DocumentExpenditures,EmergencyActions,andRequestsforMutualAid...........................13
SECTION4–DIRECTION,CONTROLANDCOORDINATION.....................................................................144.1 MANAGEMENTANDCONTROLOFDISTRICTOPERATIONSANDCOORDINATIONWITHINDISTRICT......................14
4.1.1. ManagementandPolicy.........................................................................................................144.1.2 DistrictIncidentCommand......................................................................................................144.1.3 IncidentCommandFacilities....................................................................................................14
4.2 MANAGEMENTANDCOORDINATIONWITHOTHERJURISDICTIONS...............................................................144.2.1 UnifiedFloodFightCommandPost..........................................................................................144.2.2 SanJoaquinOperationalAreaEmergencyOperationsCenter.................................................154.2.3 State-FederalFloodOperationsCenter....................................................................................154.2.4 SanJoaquinOperationalAreaJointInformationCenter.........................................................17
SECTION5-COMMUNICATIONS...........................................................................................................185.1 COMMUNICATIONSORGANIZATION........................................................................................................185.2 DISTRICTCOMMUNICATIONS.................................................................................................................185.3 COMMUNICATIONSWITHOTHERJURISDICTIONS......................................................................................18
5.3.1 SanJoaquinOperationalAreaEOC..........................................................................................185.3.2 DepartmentofWaterResourcesState-FederalFloodOperationsCenter...............................18
SECTION6-LOGISTICSANDFINANCE/ADMINISTRATION......................................................................19
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6.1 MUTUALAID......................................................................................................................................196.2 RESOURCES........................................................................................................................................196.3 PROCUREMENT...................................................................................................................................196.4 LOGISTICSFACILITIES............................................................................................................................196.5 FINANCEANDADMINISTRATION............................................................................................................19
SECTION7-PLANDEVELOPMENTANDMAINTENANCE.........................................................................217.1 PLANDEVELOPMENTANDMAINTENANCE...............................................................................................217.2 TRAININGANDEXERCISES.....................................................................................................................217.3 PLANEVALUATION..............................................................................................................................21
SECTION8-AUTHORITIESANDREFERENCES.........................................................................................228.1 FEDERAL............................................................................................................................................228.2 STATE................................................................................................................................................228.3 LOCAL...............................................................................................................................................22
ATTACHMENT1....................................................................................................................................23RECLAMATIONDISTRICT773EMERGENCYRESPONSEANDTRAININGPOLICY..........................................................23
ATTACHMENT2....................................................................................................................................25RECLAMATIONDISTRICT773DELEGATIONOFAUTHORITYLETTER........................................................................25
ATTACHMENT3....................................................................................................................................26EMERGENCYRESOLUTIONTEMPLATE...............................................................................................................26
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www.sjmap.org/oesfcm maintained by San Joaquin
Operational Area
Section1-PlanIntroduction1.1 PurposeThepurposeofthisFloodSafetyPlanistoensuretheeffectiveperformanceofReclamationDistrict773responsibilitiesinafloodemergencyincollaborationwithotherjurisdictionsperformingemergencyfunctionswithinandaroundtheDistrict.ThisplanistobeusedinconjunctionwiththeemergencyoperationsplansoftheStateofCaliforniaandtheSanJoaquinOperationalArea(SJOA)tofacilitatemulti-jurisdictionalcoordinationwithinDistrictboundaries.Althoughthisisapublicdocument,specificproceduresandinformationofasensitivenatureaswellaspersonalinformationmaybeeditedoutofpubliclyavailableversions.Thefulldocumentissubjecttorestricted-usehandlingprocedures.ThisplanmeetstherequirementsofSection9650oftheCaliforniaWaterCode.
1.2 ScopeReclamationDistrict773isanindependentjurisdictionwithresponsibilityfortheoperationandmaintenanceoftheleveesystemwithinitsjurisdictionalboundaries.ThisDistrictemergencyoperationsplancoversonlydetailedproceduresforDistrictresponsibilities.OperationalplansofotherjurisdictionswithpublicsafetyresponsibilitieswithintheDistrictarereferencedinthisplan.Thisplanwillcoverindetailthefollowing;
• DistrictFloodPreparednessProcedures• DistrictLeveePatrolProcedures• DistrictFloodFightProcedures• DistrictFloodWaterRemovalProcedures• DistrictRecoveryandAfter-ActionProcedures
1.3 PlanStructureThisFloodSafetyPlanisstructuredasatraditionalfunctionalemergencyoperationsplaninaccordancewithComprehensivePreparednessGuide(CPG)101v.2.0issuedbytheFederalEmergencyManagementAgency(FEMA).Consistentwiththatguidance,andbecauseoftheDistrict’slimitedresponsibilitiesandlackofinternaldepartments,thisemergencyoperationsplanconsistsofthisBasicPlanandonehazard-specificannex,AnnexA–FloodContingencyMap.TheDistrict’sexistingfloodcontingencymapwillconstitutethisAnnexAcontainingtheDistrict’sspecificfloodresponseprocedures.ThemostcurrentfloodcontingencymapforthedistrictcanbeaccessedattheSJOAfloodcontingencymapwebsite(SeeFigure1.1).
Figure1.1
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Section2-ConceptofOperations
2.1SituationOverviewSeetheSJOAHazardMitigationPlanforacomprehensivefloodriskassessmentfortheCountyofSanJoaquin.SeeAnnexAforDistrictboundaries,levees,pumpingstations,supplydepots,historicalfloodingsummary,locationsofpastbreachesandareasofhistoricseepageorerosion,topography,andcharacteristicsofwaterwaysfrontingDistrictlevees.ReclamationDistrict773isresponsibleformaintainingtheleveesystemthatprovidesfloodprotectionforprimarilyagriculturalland.TheDistrictwasformedin1906,andencompassesanareaofnearly6,900acres,surroundedby18.7milesoflevee,alllocatedwithinSanJoaquinCounty.ReclamationDistrict773islocatedwithintheboundariesoftheSouthDeltaWaterAgencyandisborderedbyFabianandBellCanaltothenorth,OldRivertothewestandsouth,andSalmonSloughtotheeast.EmergencyingressandegressroutesareviaTracyBlvd.
ReclamationDistrict773leveesystemprotectsprimefarmland,nearly20residenceswithanoverallpopulationoflessthan70andseveralnon-residential,agriculture-relatedstructures.
AfailureorbreachoftheReclamationDistrict773leveesystemcouldresultinfloodingoftheDistricttodepthsofapproximately9feetonaverage.
ReclamationDistrict773alsoprovidesmanyuniquebenefitstotheStateofCaliforniaandthepublic.TheprotectionandpreservationofwaterqualitywithintheDeltaaswellaswaterqualityfortheStateandFederalWaterProjectsisacriticalfunctionoftheReclamationDistrict773leveesbydisplacingwaterandtherebymaintainingfavorablefreshwatergradientswithintheDelta.AleveebreakonReclamationDistrict773wouldincreasetherateandareaofmixingandwouldallowthesalinewaterfromtheSanFranciscoBaytomovefurtherupstream,jeopardizingthefreshwatersupplyexportedfromtheDelta.
Furthermore,theintegrityoftheReclamationDistrict773leveesystemiscriticaltotheproperfunctioningoftheDWR’sSouthDeltaTemporaryBarriersProjectwhichhelpsincreasewaterlevels,circulationpatterns,andwaterqualityinthesouthernDeltaareaforlocalagriculturaldiversions.
FloodingofReclamationDistrict773couldalsoimpactregionaltransportationandemergencyaccess.Forexample,TracyBlvd.providesaccessfromTracytoStateHighwayRoute4andservesasakeyemergencyaccessrouteintoandoutoftheDelta.Similarly,floodingofReclamationDistrict773couldimpactahigh-voltageelectricaltransmissionlineoperatedbyPacificGasandElectriconReclamationDistrict773.
Finally,ReclamationDistrict773providesmultipletypesofhabitatandharborsavarietyofspeciesthatwouldbeseverelyimpactedbyflooding.Iftheseimpactsrequiredmitigation,thecurrentcosttoreplacethosehabitatvalueswouldrangefrom$65,000to$145,000peracre.
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2.2. GeneralApproachtoSeasonalFloodOperationsDistrictpersonnelwillcarryoutroutinepreparednessactivitiesatthebeginningoffloodseasonasdescribedbelow.AnnexAofthisplandescribestheconceptofoperationsforactiveDistrictfloodfightactivities.Section3,OrganizationandResponsibilities,ofthisBasicPlandescribesauthoritiesandresponsibilitiesforperformingroutineandemergencyactivities.
2.2.1 RoutinePreparednessandInfrastructureMaintenanceDistrictperformsthefollowingroutinepreparednessactions.
1. InspectDistrictleveesonaroutinebasis2. Ongoingandroutinebaitingandgroutingprogramforgroundrodents3. Ongoingandroutinevegetationcontrolprogram4. AnnualinspectionandinventoryofDistrictfloodfightsupplies5. Semi-annualjointinspectionofleveeswithStateinspectors
Districtdoesnotownormaintainpumpingstationsforinternaldrainagecontrol.NoculvertsorthroughleveepipesexistwithinDistrict.
2.2.2 MonitoringandAnalysisTheDistrictwillmonitorandanalyzewaterconditions,elevations,andforecastsforwaterwaysaffectingDistrictleveesthroughoutfloodseasonforthepurposeofpromptlyidentifyingheightenedthreatstotheintegrityofDistrictleveesystems.Theobjectiveofthismonitoringeffortistoidentifyconditionsthatwarrantadditionalactionsbeyondroutinefloodseasonpreparednessactivities.TheDistrictwillusethefollowinggaugesandinformationsourcesinitsmonitoringeffort:
PrimaryReferenceGauge:VeniceIsland(Tidal)Mossdale(Riverine)DatumNAVD88SecondaryReferenceGauge:Vernalis(Riverine)DatumNAVD88
2.2.3Alerting,Activation,andInitialResponseThefollowingactionswillbetakenwhenthetriggerconditionisidentifiedbyDistrictpersonnel.TheseactionsmaybetakenbyDistrictpersonnelatanytimeitisfeltthatconditionsaffectingtheleveesanddrainagesystemwarrantsuchaction.
Action TriggerConditionAlerttheDistrictBoardofTrusteesandpersonnel;Officialpredictionthat8.0’(NAVD88datum)tidewillbereachedatVeniceIslandGauge
IssueDelegationofAuthorityletterappointingDistrictIncidentCommander
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General Public Evacuation Maps and Brochures website
www.sjmap.org/evacmaps maintained by San Joaquin
Operational Area
Action TriggerConditionActivate/HireDistrictpersonnelandinitiateperiodicfocusedleveeinspections
El.8.0’(NAVD88)tideatVeniceIslandGaugeandtheSanJoaquinRiverisatMonitorStageisattheMossdaleGauge
Initiate24-hourcontinuousleveepatrols El.9.0’(NAVD88)atVeniceIslandGaugeandtheSanJoaquinRiverreaches21.5’attheMossdaleGauge(NAVD88)
ContactSanJoaquinCountySheriffandSanJoaquinOES,theCityofTracy
PotentialthreattoleveeintegrityorifDistrictbeginspatrol
ContacttheState-FederalFloodOperationsCenter
Identifiedproblemonlevee
TheDistrictdoesnotuse“phases”whereobjectiveconditionstriggeragroupofactions.EachactionindicatedwillbetakenuponreachingthetriggerconditionshownorifDistrictpersonnelfeelitiswarranted.Asnotedbelow,theDistrictEngineerisresponsibleformonitoringobjectiveconditionsaffectingtheDistrict.Districtpersonnelwilltakealloftheaboveactionsupontheidentification,orverifiedreport,ofanyoutoftheordinaryconditiononaDistrictleveethatpresentsapotentialriskoffailure.
2.3 PublicAlertandWarningTheDistrictwillpromptlynotifyjurisdictionsresponsibleforalertingandwarningofthegeneralpublicuponidentificationofathreattoDistrictlevees.TheDistrictwillprovidedetailedinformationonthecharacteristicsofthethreatandwillassist,totheextentpossible,withnotificationofthepublicifrequested.Allalertandwarningofthegeneralpublicwillbecarriedoutinaccordancewiththeplansofprotectedjurisdictions.JurisdictionsresponsibleforalertingandwarningofthegeneralpublicwithinDistrict.
• CityofTracy • CountyofSanJoaquin
AlertingandwarningwillbeconductedjointlybythesejurisdictionsthroughtheSJOAusingtheprocedurescontainedintheSJOAWarningAnnex(seewww.sjgov.org/oes).TheDistrictwillprovidearepresentativetotheOperationalArea(OA)andSJOAJointInformationCenter(JIC)toassistwithalertandwarningmessagesifrequested.EvacuationmapsandbrochuresforthepublicareavailableatadedicatedwebsitemaintainedbySJOA(SeeFigure2.1).ThesemapscontaininformationonreceivingalertsandwarningswithintheDistrictalongwithevacuationandsafetyinstructions.Accordingto
Figure2.1
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SanJoaquinCountyOES,noevacuationmapsexistsforthisDistrict,howevertheremaybeonedevelopedinthefuture.Checkthefollowinglink(seewww.sjmap.org/evacmaps)toseeifevacuationmapshavebeendeveloped.
2.4 FloodFightOperationsFloodfightoperations,includingleveepatrol,willbeconductedinaccordancewiththeproceduresinthisBasicPlanandthoseshownonAnnexA.AnnexAdisplaystheDistrict’sconceptofoperationsforemergencycommunications,patrol,floodfight,anddewateringoperations.ThisconceptofoperationsandresponseprocedureswillbemodifiedasneededbytheDistrictIncidentCommandertomeetthedemandsofactualemergencyconditions.PlansofjurisdictionswithresponsibilityforwarningandevacuationwithintheDistrictarereferencedonAnnexAaswellasinthisplan.
2.5 FederalandStateDisasterAssistanceTheDistrict’spolicyistomaintainmitigationandemergencyplansandprocedures,andthephysicalconditionofitsleveesatthelevelrequiredtobeeligiblefordisasterassistanceundertheFederalStaffordActandPL84-99programsandtheCaliforniaDisasterAssistanceAct(CDAA).Emergencyoperationswillbeconductedanddocumentedincompliancewithconditionsofthoseprogramsforreimbursementofdisasterexpenses.TheDistricthasassigneditscontractengineeringfirmtomaintainnecessarydocumentationduringanemergencyandtoparticipateinanyavailableassistanceprogramsafteradisasteronbehalfoftheDistrict.ToensurethattheDistricttakesstepstoquicklyaccesstherecoveryprocess,theseactionsshouldbeconsideredifanincidentisimminentoroccurring:
• PL-84-99:o NotifyOAofPL84-99request,sendcopyofwrittenrequestContactDWR
FloodOperationsCentero Follow-upcalltoUSACEDistrictofficethatarequestwasmadetoDWR
• StateandotherFederalprograms:
o RequestSanJoaquinCountytoProclaimtheExistenceofaLocalEmergencyo NotifyDistrictadministrationwhentheProclamationisestablished
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Section3–OrganizationandAssignmentofResponsibilities3.1 OrganizationTheDistrictwilluseitspaid,contract,andvolunteerstaffasshownbelowtoperformitsresponsibilitiesinafloodemergency.Districthiresadditionalstaffunderthejobdescriptionof“EmergencyLeveeWorker”forleveepatroloncemonitoringeffortsindicatethatconditionsforinitiatingleveepatrolwillbereached.EmergencyworkerswillworkunderthedesignatedDistrictIncidentCommander.
3.2 AssignmentofResponsibilitiesTheDistrictBoardofTrusteeshasmadethefollowingassignmentsofauthorityandresponsibilitytoensurethatneededemergencyactionscanbetakenpromptlyandefficiently.
3.2.1 MakeLegalandFinancialCommitmentsonbehalfofDistrictAnysingletrustee,theDistrictEngineer,ortheDistrictSecretary/LegalCounselareauthorized,oncetheBoardhasconcurredthatalocalemergencyisoccurring,to1)makealegalorfinancialcommitmentonbehalfofDistrictduringemergencyoperationsand2)purchaseadditionalfloodfightsuppliesormaterials.Thereisnolimittothecommitmentthatcanbemade.Anysingletrustee,theDistrictEngineer,ortheDistrictSecretary/LegalCounselcantaketheseactionsuponrecognitionofathreattoleveeintegrityevenwithoutpriorBoardconcurrencethatalocalemergencyisoccurring,butinthiscasetheBoardmustbenotifiedoftheactionwithin24-hours.TheDistrictPresidentorSecretary/LegalCounselwillsignwrittencontractswithprivatevendorsorotherpublicagenciesstemmingfromemergencyactionsasdescribedabove.
PresidentofBoard
DistrictSecretary/Legal
CounselDistrictEngineer
(KSNInc.)
EmergencyLeveeWorkers(hiredorobtainedasneededat]meofemergency)
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3.2.2 RepresentDistrictinOperationalAreaEmergencyManagementCommitteeTheDistrictEngineerisauthorizedandresponsibleforrepresentingtheDistrictatunifiedfieldcommandsasmaybeestablishedbytheSJOA.TheyarealsoresponsibleforrepresentingtheDistrictattheSJOAmanagementcommittee.TheseDistrictrepresentativesmayspeakfortheDistrictinmattersoftheconditionofDistrictlevees,inputtoprotectiveactiondecisionsbeingmadebypublicsafetyagencies,andanyrequeststomodifyorconformDistrictresponsethatcomeoutofthemulti-agencycoordinationprocess.TheBoardPresidentwillissueaDelegationofAuthorityletter(seeAttachment2)confirminganddefiningthesespecificauthoritiesatthetimeofanemergencyandformallyidentifytheDistrictIncidentCommanderandDeputyIncidentCommanderuponreachingthetriggerconditiondescribedinSection2.2.3.
3.2.3 ProvidePublicInformationTheDistrictSecretary/LegalCounselisauthorizedtospeaktothemediaonbehalfoftheDistrictaspartoftheSJOAJointInformationCenter(JIC).
3.2.4 MaintainEmergencyEquipment,Supplies,andResourcesTheDistrictdoesnotmaintainsupplies,andresourcesforemergencyresponse.
3.2.5 MonitorWaterConditions,Elevations,andForecastsTheDistrictEngineerisresponsibleformonitoringwaterconditions,elevations,andforecastsforthepurposeofidentifyingconditionswarrantingadditionalactionbeyondroutinefloodpreparednessasoutlinedinthisplan.
3.2.6 Activateand/orDirectDistrictPersonnelDuringEmergencyOperationsTheDistrictEngineerisauthorizedandresponsibleforactivatingDistrictpersonnelandresources,forrequestingorprovidingmutualaidassistancefrompublicagencies,andforsupervisingDistrictpersonnel,contractors,and/ormutualaidresourcesassignedtoDistrictfor1)leveepatrol,2)floodfightoperations,and3)Districtde-wateringoperations.TheBoardPresidentwillissueaDelegationofAuthorityletter(seeAttachment2)confirminganddefiningtheseauthoritiesasnotedinSection3.2.2andissueanEmergencyResolution(SeeAttachment3).
3.2.7 DocumentExpenditures,EmergencyActions,andRequestsforMutualAidTheDistrictEngineerisauthorizedandresponsibleformaintainingnecessarydocumentationofemergencyexpenditures,damagetoDistrictinfrastructure,anduseofsupplyinventoriesinaccordancewiththerequirementsoffederalandstatedisasterassistanceprograms.TheDistrictEngineerisauthorizedandresponsibleforthepreparationandsubmissionofdisasterassistanceclaimsduringtherecoveryperiodthroughallfederalandstatedisasterassistanceprogramsthatmaybeapplicableandrelevanttoDistrictcosts.
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Section4–Direction,ControlandCoordination4.1 ManagementandControlofDistrictOperationsandCoordinationwithinDistrictDistrictpersonnelauthorizedandresponsibleforcarryingouttheactionsoutlinedinSection3,OrganizationandResponsibilities,willusethedirection,control,andcoordinationfacilitiesandprocessesdescribedinthissection.Communicationsandlogisticssystemsforcommand,coordination,andresponsearedescribedinSections5and6.DistrictpersonnelwillusetheNationalIncidentManagementSystem(NIMS),andtheStandardizedEmergencyManagementSystem(SEMS),toorganizeDistrictresponseactivities.DistrictpersonnelwillcomplywiththeproceduresoftheSanJoaquinCountyUnifiedFloodFightCommandtowhichtheDistrictisassigned,theSJOAMulti-AgencyCoordinationSystem(MACS)oranyother“asneeded”commandstructureputinplacebylocalofficialsforpurposesofinter-agencycoordination.
4.1.1. ManagementandPolicyTheDistrictshallmaintaindirectionandcontrolofDistrictoperationsduringemergencyperiods.TheDistrictBoardofTrusteesshallmeetandconferasdeemednecessarybythePresidentduringemergencyoperationstoperformtheirpolicymakingandfinancialresponsibilitiesduringemergencyresponseoperations.BoardmeetingswilloccurinthefieldorifneededattheofficeoftheDistrict.TheBoardPresidentwillissueaDelegationofAuthorityletter(seeAttachment2)uponreachingthetriggerconditionindicatedinSection2.2.3.
4.1.2 DistrictIncidentCommandTheDistrictwillappointoneincidentcommandertomanageallincidentsoccurringontheDistrictleveesystemasan“incidentcomplex”duringanysingledisastereventasallowedinNIMSprotocols.TheDistrictwilloperateona24-houroperationalperiod.
4.1.3 IncidentCommandFacilitiesTheDistrictdoesnotmaintainpre-identifiedfacilitiesforhostingemergencyactivitiesbeingundertakenbyDistrictpersonnel.TheDistrict’scounselhasfacilitiesformeetings.DistrictactivitieswillbeorganizedandcoordinatedinthefieldoratotherincidentcommandfacilitiesestablishedbypublicsafetyagenciesortheSJOA.
4.2 ManagementandCoordinationwithOtherJurisdictionsTheDistrictwillensurethatpropermanagementandcoordinationismaintainedwith1)otherpublicagenciesandjurisdictionsoperatingwithintheDistrict,2)neighboringReclamationDistricts,and3)theSJOA.Thefollowingprocedureswillbefollowedtoaccomplishthisfunction.
4.2.1 UnifiedFloodFightCommandPostTheCountyofSanJoaquinhasestablishedfourpre-plannedunifiedfloodfightcommandswithpre-identifiedcommandpostlocationstofacilitatecoordinationandmutualaidbetweenneighboringreclamationdistrictsandsupportingcity/county,state,andfederalagencies.TheDistrictEngineerwillreporttotheDistrict’sassignedunifiedfloodfight
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commandtocoordinatethedevelopmentandimplementationofincidentactionplans.Unifiedsituationassessment,resources,andtacticalplanningofmulti-agencyfloodfightactivitieswilltakeplacewithinthisunifiedcommand.SeeUnifiedFloodFightCommandMapatwww.sjmap.org/oesfcm.ReclamationDistrict773isamemberoftheSOUTHDELTAUNIFIEDFLOODFIGHTCOMMANDestablishedbytheSJOA.TheSouthDeltaUnifiedFloodFightCommandmeetsattheCardozaHayBarnonPerrinRoadlocatedinReclamationDistrict2075.TheboundariesandassignmentstothiscommandmaybeviewedontheSJCountyUnifiedFloodFightCommandMapavailableatwww.sjmap.org/oesfcm(SeeFigure4.1)
4.2.2 SanJoaquinOperationalAreaEmergencyOperationsCenterTheCountyofSanJoaquinmaintainsandhoststheSJOAemergencyoperationscenter(EOC)at2101E.EarhartAvenue,Stockton,intheRobertJ.CabralAgriculturalCenter.TherecouldbeotheremergencyfacilitiesestablishedundertheOA-EOClocatedinseparatelocations.TheOAMulti-AgencyCoordinationGroup(MACGroup)maybeactivatedtoassisttheEOCDirectorprioritizeincidentsforallocationofscarceresources,includingmutualaid,assistsPlanning/Intelligenceininformationsharing,andconductresourcecoordinationprocessesinaccordancewiththeproceduresmaintainedbySanJoaquinCountyOfficeofEmergencyServices.ThisgroupworkscloselywiththeOA-EOCLogisticsSection.TheSJOAPlanning/IntelligenceSectionwillprovidedisasterintelligenceandsituationalstatustoparticipatingjurisdictionsuponactivationinanemergency.ThisDistrictwillparticipateasneededinthisdisasterintelligenceandinformationsharingprocess.Seewww.sjgov.org/oesforrelevantSJOAplans.ReclamationDistrict773isasignatorytotheSJOAAgreementandassuch,itsDistrictEngineerwillparticipateinSJOAmulti-agencycoordinationprocessesandproceduresonbehalfoftheDistrict.GeneraltraveltimesfromDistricttotheSJOAemergencyoperationscenteris20-30minutes.DistrictrepresentativemayremotelycommunicatewiththeSJOAEOCthroughcellulartelephone.
4.2.3 State-FederalFloodOperationsCenterTheDepartmentofWaterResourceshasspecialauthorityunderWaterCodeSection128toassistReclamationDistrictswithfloodfightoperations.TheDepartmentofWaterResourcesmaintainstheState-FederalFloodOperationsCenter(FOC)toperformthesefunctionsandsupporttheoperationsofotherStateandFederalagencies.TheDistrictwillmaintaincommunicationswiththeFOCinordertoreceiveandprovideinformationwiththatfacilityandtorequesttechnicalassistance.TheDistrictwillcommunicatewiththefloodoperationscenterthroughtelephonesystemsoratSouthDeltaUnifiedFloodFightCommandmulti-agencycoordinationactivitieswhereFOCrepresentativesarepresent.
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4.2.4 SanJoaquinOperationalAreaJointInformationCenterPublicInformationtothegeneralpublicandjurisdictionswillalsobecoordinated,planned,andcarriedoutthroughtheSJOAJIC.TheDistrictwillassistwithriskcommunicationasrequestedthroughtheOA.Seewww.sjgov.org/oesforrelevantSJOAplansandprocedures.TheDistrictwillprovideaPublicInformationOfficer(PIO),asrequested,whowillhaveauthoritytoapproveinformationreleases.TheDistrictPIOwillidentifythelocationandscheduleoftheJICfromtheSJOAPIOatthebeginningofthefloodevent.
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Section5-Communications5.1 CommunicationsOrganizationTheDistrictwillmaintainadequatecommunicationsequipmenttoimplementthisemergencyplan.Thissectionidentifiesequipmentand/orsystemsavailableforcommunications,
1. BetweenDistrictpersonnel,contractors,andotherstaffworkingunderDistrictsupervision
2. WithotherpublicagenciesoperatingwithintheDistrict3. Withneighboringreclamationdistricts4. WiththeSJOAEOC5. WiththeStateFloodOperationsCenter
5.2 DistrictCommunicationsTheDistrictdoesnotownoroperatecommunicationsequipment.TheDistrictwillrelyonpersonalcellphonesofitspersonnelandtrusteestomaintaincommunicationsbetweentheBoardofTrustees,theDistrictEngineerandotherresponsepersonnelthatmaybehiredduringtheemergencyperiod.IntheeventoffailureofcellulartelephonesystemstheDistrictwillusemessengerstotransmitinformationbetweenitspersonnelandotherjurisdictionsaswellasregularlyscheduledcoordinationmeetingsofthefieldunifiedcommandsandtheSJOAorganization.
5.3 CommunicationswithOtherJurisdictionsTheDistrictwillmaintaincommunicationswithotherjurisdictionsbycellulartelephoneandbyparticipationinmeetingsoftheSouthDeltaUnifiedFloodFightCommand.TheOAmayassignradioorphonecommunicationsequipmenttotheDistrictifthiswillprovidereliablecontact,asrequestedbytheDistrict.
5.3.1 SanJoaquinOperationalAreaEOCTheDistrictwillmaintaincommunicationswiththeSJOAEOCbycellulartelephoneandparticipationinscheduledmeetingsoftheSJOAmanagementgroup.DistrictwillmaintaintelephonenumbersassignedbySJOAforusebyreclamationdistricts.
5.3.2 DepartmentofWaterResourcesState-FederalFloodOperationsCenterTheDistrictwillcommunicatewiththeFloodOperationsCenterbycellulartelephone.Additionalcommunicationsequipmentmayalsobeprovidedtoensurecontact,asrequestedbytheDistrict.
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Section6-LogisticsandFinance/Administration6.1 MutualAidSanJoaquinCountyisasignatorytotheCaliforniaMasterMutualAidAgreementandtheDistrictisasignatorytotheSJOAAgreement.Districtpersonnelwillfollowtheprocessesoutlinedinthosedocumentsforrequestingandprovidingmutualaid.TheSJOAAgreementandSanJoaquinCountyOrdinanceshaveprovisionsallowingtheSJOALogisticsSectionandSanJoaquinCountyPurchasingAgenttoacquireandtransport,onbehalfoftheDistrict,resourcesrequestedbytheDistrict.Mutualaidrequestsfortechnicalassistanceandservices,floodfightcrews,suppliesandmaterials,andotherresourceswillbemadethroughtheSJOALogisticsSectionand/ortheOAPublicWorksMutualAidCoordinator.Seewww.sjgov.org/oesforOAplansandprocedures.
6.2 ResourcesSJOAmaintainsseventwenty-footcontainerswithfloodfightsuppliesthattheDistrictcandrawonthroughtheSJOAAgreement.InventoryofthatresourcecanbeobtainedfromSJOA.Inaddition,DWRstoresresourcesnearthePortofStockton.
6.3 ProcurementDistrictmaintainsstandardformsandprocessesforinitiatingandexecutingcontractswithappropriatelylicensedcontractorsinaccordancewithPublicContractCodeArticle60.5Sections(20920-20927)and(22050).TheDistrictmaintainsastandardcontractformforcontractsunder$25,000whichdonotrequireaformalpublicbidprocess.TheDistrictmaintainsaseparatecontractformforallcontractsforanyimprovementorunitofwork,orformaterialsorsuppliesover$25,000addingaformalbiddingprocesswherebytheDistrictshallberesponsibleforawardingtothetothelowestresponsive,responsiblebidderexceptasotherwiseprovidedbelow.Intheeventofanyemergency,theDistrictmaynegotiateandawardacontractfortheconstructionofworktopreventdamageorrepairdamagedworkswithoutadvertisingforbidsandexpendanysumreasonablyrequiredintheemergency.Ifnoticeforbidstoletcontractswillnotbegiven,theDistrictshallcomplywithChapter2.5(commencingwithSection22050).
6.4 LogisticsFacilitiesSeeAnnexAforlocationsofpre-planneddeliverypoints,locationsofDistrictsupplies,andDistrictsupplystagingareasandpoints.
6.5 FinanceandAdministrationTheDistrictmaintainsfinancialandadministrativerecordsassociatedwithemergencyresponseinaccordancewith44C.F.R.Part13--UniformAdministrativeRequirementsForGrantsAndCooperativeAgreementsToStateAndLocalGovernments.Emergencyresponseandconstructionrecords,includingfieldreports,procurementandconstructionmanagementfilesaremaintainedbyboththeDistrictandtheDistrict’sEngineerandare
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retainedasprescribedbythegrantauthority.Districtmaintainsasafetyplanforemployeesandworkrulesasappropriate.
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Section7-PlanDevelopmentandMaintenance7.1 PlanDevelopmentandMaintenanceTheDistrictSecretary/LegalCounselandEngineerareresponsibleforoverseeingthedevelopmentoftheReclamationDistrict773EmergencyOperationsPlan.TheDistrictEngineerwillmaintaintheDistrictFloodContingencyMapwhichconstitutesAnnexAofthePlan.TheDistrictSecretaryandEngineerareresponsibleforperiodicreviewoftheDistrictEmergencyOperationsPlanandAnnexAtodeterminetheneedforrevisionsorupdates.TheDistrictBoardwillapprovethisplanwheninitiallycompleted.TheDistrictPresidentisauthorizedtoapproveroutineupdatesandrevisions.TheDistrictBoardwillreviewandre-approvetheEmergencyOperationsPlanandAnnexAatleasteverythreeyears.RevisedplansmustbereviewedandapprovedbyprotectedcitiesandtheCounty.
7.2 TrainingandExercisesTheDistrictwillmaintainatrainingprogramtoimplementthisemergencyoperationsplanandtomeetminimumfederalandstaterequirementsfordisasterreimbursement.AllDistricttrainingwillcomplywiththeNationalIncidentManagementSystem(NIMS)andtheStandardizedEmergencyManagementSystem(SEMS).TheDistrictEmergencyResponseandTrainingPolicyexplainstheDistricttrainingprogramindetail(SeeAttachment1).DistrictemployeeswillreceivetrainingontheDistrictEOP–BasicPlanandAnnexA.DistrictpersonnelwillparticipateininternalexercisesandexercisessponsoredbytheSJOAjurisdictions.
7.3 PlanEvaluationReclamationDistrict773personnelwillprepareawrittenAfter-ActionReport(AAR)afteranyDistrict-declaredemergencyaffectingDistrictlevees.TheDistrictSecretary/LegalCounselisresponsibleforthepreparationofthisreport.TheBoardwillreviewandapprovetheAARwhichwillbrieflydescribeDistrictoperations,responseproblemsthatarose,anddamagesustainedbytheDistrict.TheAARwillalsocontainrecommendationsforimprovingDistrictemergencyoperationsinthefuture.TheBoardwillprovidedirectiontopersonnelastothepreparationofchanges,additions,orrevisionstotheDistrictemergencyoperationsplan.
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Section8-AuthoritiesandReferences8.1 FederalFederalCivilDefenseActof1950(PublicLaw920,asamended)
RobertTStaffordDisasterReliefandEmergencyAssistanceActof1988(PublicLaw93-288,asamended)
8.2 StateCaliforniaEmergencyServicesAct(Chapter7,Division1ofTitle2oftheGovernmentCode)
StandardizedEmergencyManagementSystemRegulations(Chapter1ofDivision2ofTitle19oftheCaliforniaCodeofRegulations
8.3 LocalOrdinanceCodeofSanJoaquinCounty1995,Title4–PublicSafety,Division3.–CivilDefenseAndDisaster,Section4-3008
DraftLowerSanJoaquinRiverandDeltaSouthRegionalFloodManagementPlanJanuary2014
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Attachment1ReclamationDistrict773EmergencyResponseandTrainingPolicy
ReclamationDistrict773BoardofTrusteesherebyadoptstheNationalIncidentManagementSystem(NIMS)fororganizingemergencyresponseactivities.TheBoardfurtherestablishesthefollowingemergencyresponseandtrainingpolicies.EmergencyResponseInanemergency,theDistrictBoardofTrusteesisresponsiblefordetermininggeneralresponsepolicyandperformingfinancialoversight.TheDistrictEngineerisresponsiblefororganizingDistrictresponseactivities,supervisinganyhiredstafforcontractorsworkingfortheDistrict,andforcoordinatingwithoutsideagencies.TheDistrictherebyestablishesthepositionofEmergencyLeveeWorkerforpurposesofhiringorre-assigningstaffatthetimeoftheemergencyforleveepatrol.NationalIncidentManagementSystemTrainingGuidanceInregardtomeetingnationaltrainingrequirements,theDistrictwillcomplywiththeprovisionsoftheNationalIncidentManagementSystemTrainingProgramManual,September2011andanysubsequentrevisionstothatdocument.TheDistrictwillalsocomplywithCaliforniaStandardizedEmergencyManagementSystem(SEMS)trainingrequirements.TheNIMSTrainingProgramManualindicatesthatfederaltrainingguidanceisnotabsoluteandthatorganizationsshouldtailortheirtrainingtothelevelofincidentcomplexitythattheirstaffwouldpotentiallymanage.AftercarefulreviewofthedefinitionsofincidentcomplexitylevelsshownonPage16oftheNIMSTrainingProgramManual,thisBoardhasdeterminedthatDistrictresponsibilitiestopatrolitsleveesandrespondtothreatstoleveestructuralintegritywouldrequireDistrictpersonneltomanageType4incidents.DistricttrainingrequirementsoutlinedbelowmeetNIMStrainingrecommendationsforType4incidents(pages17and18,NIMSTrainingProgramManual,September2011)andSEMStrainingrequirements.ReclamationDistrict773TrainingRequirementsTheBoardofTrusteesherebyestablishesthefollowingtrainingrequirementsforDistrictpersonnelinvolvedinfloodemergencyoperations.MembersoftheBoardofTrusteesshallcompletetheG-402,IncidentCommandSystemOverviewforExecutivesandSeniorOfficialsandtheSEMSExecutiveCourse.TheDistrictEngineershallcomplete,ataminimum,theSEMSIntroduction,ICS-100IntroductiontotheIncidentCommandSystem,ICS-200ICSforSingleResourcesandInitialActionIncidents,andIS-700NIMSAnIntroductioncoursestomeetType4incident
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managementrequirements.Inaddition,theDistrictEngineershallcompleteIS-800NationalResponseFrameworkandIS-701NIMSMACScoursetomeetinter-agencycoordinationresponsibilities.StaffhiredortransferredtoserveasEmergencyLeveeWorkersatthetimeofanemergencyshallreceivea2-hourRD773EmergencySafetyandNIMSCoursethatwillincludea60minutesummaryoftheSEMSIntroduction,ICS-100andIS-700coursesandspecificsafetyinformationfortheiremergencydutiespriortobeginningwork.ThispolicyisherebyapprovedbytheBoardofTrusteeson_____________________bythefollowingvote. By: _____________________________ ____________________________ Title ____________________________
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Attachment2ReclamationDistrict773DelegationofAuthorityLetter
Asof_______hrs,__________,Ihavedelegatedtheauthorityandresponsibilityforthe (Time) (Date)completemanagementoftheReclamationDistrict773______________________Incidentto (NameofIncident) ____________________________________________________________actingasDistrictIncident(NameofIndividuals)CommanderandDeputyIncidentCommanderrespectively.
Instructions
AsIncidentCommander,youareaccountabletomeandtheBoardofTrusteesfortheoverallmanagementofthisincidentincludingcontrolandreturntoDistrictpersonnelandcontractors.Iexpectyoutoadheretorelevantandapplicablelaws,policies,andprofessionalstandards.
Mygeneralconsiderationsformanagementoftheincidentare:
1. ProvideforsafetyofDistrictpersonnel.2. KeeptheBoardandBoardSecretaryinformedofkeyactions,andthesituation.3. ComplywiththeRD773FloodSafetyPlananddocumentconditionsrequiringits
modificationMyspecificdirectionsandclarificationsofauthorityforthisincidentare:1.2.3.4. By: _________________________________ (President,BoardofTrustees) _________________________________ Date
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RESOLUTIONOFTHEBOARDOFTRUSTEESOFRECLAMATIONDISTRICTNO.____
RESOLUTIONNo.___
UponspecialnoticetoandconsentbytheTrusteesofReclamationDistrictNo____,oftheCountyof____,StateofCalifornia,anemergencymeetingoftheBoardofTrusteeswasheldatthedistrictofficesat[LOCATION]on[DAYandDATE]at[TIME].TheBoardagreesthatanemergencysituationexistswhichrequiresimmediateactionbytheDistrict.
[DESCRIPTIONOFEMERGENCYEVENT,JUSTIFICATION]
EMERGENCYDECLARATIONWHEREAS,thetrusteesofReclamationDistrict____haveconsideredtheconditionofthe
DistrictLeveesandthepotentialriskofgeneraloperationattheexpenseofpublicsafetyandagriculturalproduction;and
WHEREAS,theTrusteeshavenotedthattheSacramentoandSanJoaquinDeltaisandwill
continuetoexperiencehighwaterlevelsresultingfromheavyrainfallsandrunoff,andhighwinds;and
WHEREAS,theDistrictisexperiencing[DESCRIPTIONOFEMERGENCYEVENT];andWHEREAS,afterconsultationwiththeDistrictstaffandengineersafteravisualassessmentof
theconditionoftheDistrictleveeson[DATE(S)andTIME(S)],theDistrictfindsanddeclareson[DATE]thatanemergencysituationexistsandthatallnecessaryandrequiredworktoprotecttheDistrictandtheDistrict’sleveesshouldbecompletedattheearliestpossibledate.
NOW,THEREFORE,BEITRESOLVEDANDORDEREDbytheBoardofTrusteesofthe
ReclamationDistrictNo.____,asfollows:1. Asof[DATE]anemergencysituationexistswithintheDistrictandalongtheDistrict’s
levees,whichrequirestheDistricttoproceedimmediatelywiththeworktopreventthepossiblefloodingofthedistrict,andfailuretoitsleveesattheearliestpossibletime.
2. ThatthedistrictPresident,and/orstaffbeherebyauthorizedanddirectedtoacquire
suchmaterialsandequipmentandtoenterintocontractsnecessaryandappropriatetomeettheemergencyneedsofthedistrictinaccordancewiththeFloodSafetyPlan.
CERTIFICATION
I,__________________,PresidentandtrusteeforReclamationDistrictNo._____(District)dohereby
certifythattheaboveisatrueandcorrectcopyoftheresolutionwhichtheBoardofTrusteesoftheDistrictunanimouslyadoptedon[DATE].
Executedon_______________________,in___________,California.
___________________________ DistrictPresident
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