ron hyman state registrar. past pre-lean process (issue) volume (provides scope) now post-lean...
Post on 30-Dec-2015
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LEAN ActivitiesCO Office of Vital Statistics
Ron HymanState Registrar
Past Pre-LEAN process (issue) Volume (provides scope) Now Post-LEAN process Category Metric type Outcome Past versus current metric
Project Title
Past All transactions received a receipt as well as an informational insert (8.5 x 11 each).
56,000 transactions /year Now Informational insert is preprinted on
back of receipt Increased efficiency Metric Paper sheets per transaction Outcome Reduced from 2 to 1
VR Receipt/Insert
Past 4,938 (4.4%) of birth applications were returned to customers in 2011. Most rejected due to missing signature and/or ID
5,000/year Now Signature box highlighted and
instructions moved to top of the form Increased Communication Metric Percent of rejections Outcome Reduced rejections to 3% (1,566
fewer rejections
Birth Application Revision
Past Information shared at individual unit staff meetings
4 meetings/week Now Established internal broadcast
notification for sharing information to all staff in one central format
Increased communication Metric Number of consolidated
communications Outcome One communication per week
Internal Broadcast
Past Four forms plus individual instructions needed when deputizing a new local registrar
Now Forms consolidated into one PDF, including instructions and FAQ’s
Increased communication Metric Forms per new deputization Outcome One form per deputization
Form Consolidation
Past A laptop computer used for trainings, paper forms used for site visits
10 formal site visits/year Now iPad used for trainings, questionnaire
entered in iPad and local registrar reviews and signs in real time
Cost avoidance Metric Cycle time to complete site visit
documentation Outcome Reduce from 2 months to 1 day
Laptop Replacement by iPad
Pick issues that provide measurable improvements
Doesn’t have to be huge to have an impact Small improvements add up in cost savings
and reduced staff time Documents improvements for decision
makers
Summary
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