running a successful vendor day
Post on 23-Mar-2016
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Running a Successful Vendor Day
Robin Fenton, Director Chapter Support, SCTE
Brad CookeSuddenlink
North Central Texas Chapter
Vendor Day Committee Designate a Leader Committee’s duties:
• Planning and coordinating the event • contacting speakers• selecting sites• developing promotional material
• Serve as the meeting host and provide any necessary staffing assistance
• helping with registration• coordinating logistics
Planning the Event
• New Event
• Time & Date
• Working with other Chapters
• Budget
Guest Speakers
• Speakers Resource Finder
• Call for Presentations
• SCTE Staff Presenters
• Vendor Community
Location, Location, LocationSite Inspection
• Location Convenience• Vendors• Attendees
• Floor Space• Lunch, Cable-Tec Games, Technical Sessions• Safety & Security• Transportation Logistics
Contract NegotiationsAdvanced Planning
Everything is open for negotiation!!
Investigate several facilities
Signing Contracts
CommunicationExhibitor Registration Information
• Price• Hotel Accommodations• Shipping• Set-up Requirements• Schedule of Events• Exhibitor Point of Contact
Remember that good exhibitor relations are the key to returnbusiness in the future.
CommunicationAttendee Information
• Location Information• Schedule of Events• Attendee Point of Contact• Exhibitors• Sponsors
Make sure to include as much information as possible in emails, newsletters, website and SCTE calendar.
RegistrationSigns
Registration Desk• Badges
• Exhibitors/Attendees
Registration Examples
Sign Examples
Logistical DetailsReview audio – visual equipment needs
Select Menus• Alcohol
Volunteers
LunchRecognize key individuals
• Chapter Volunteers• Sponsors• Local Chapter awards
Discuss Upcoming Chapter Events
Review SCTE Benefits
Keynote Speaker
Cable-Tec GamesContact Hosts & SCTE
Download Cable-Tec Games Handbook
Obtain Sponsors
Order Medallions
Arrange Meeting Room
Cable-Tec GamesObtain Emcee & Volunteers
Communicate to Attendees & Decision Makers
Signage
Pre-Register
Set-up teams and waivers
Post Vendor Day• Debrief with all of the Board members
• Survey your Attendees
• Submit paperwork to SCTE
Questions
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