rusa 201 how? what? when? a look behind-the-scenes at rusa conference programs

RUSA 201

How? What? When?A Look Behind-the-Scenes atRUSA Conference Programs

Don Boozer

RUSA Conference Program Coordinating Committee (CPCC)

Chair, 2014-2015

We’re planning now for

2016 ALA Annual ConferenceOrlando, FL

June 23-28, 2016

That’s 1 year, 5 months,and 16 days away from today

TimetableSo from here, we can almost see the conference for which we’re planning …

http://lcross.arc.nasa.gov/observation/amateur_images/image019.jpg

Program Submissions

Early2015

May 12015

June 302015

June 2016

FINAL PROGRAM SUBMISSION DEADLINE!

DEADLINE forRUSA budget request, too.

RUSA opens program

submissions

RUSA approves

final slate of programs

You’re onstage in Orlando at ALA 2016

RUSA Program Slots

10 total slots allotted to RUSA(same as Annual 2015)

10 – 4 = 6

RUSA Program Slots

• 4 guaranteed RUSA programs– RA Research & Trends Forum– Annual Reference Research Forum– RUSA/AFL-CIO joint committee program– Literary Tastes

NOTE: THESE STILL NEED TO BE SUBMITTED BY SECTIONS (when appropriate)!!

10 – 4 = 6

RUSA Program Slots

6 remaining slots• 1 “guaranteed” slot for each section– BRASS, CODES, HS, MARS, RSS, STARS

10 – 4 = 6

RUSA Program Slots

1 “guaranteed” slot for each section:BRASS, CODES, HS, MARS, RSS, STARS

A section needs to designate their submission for their “guaranteed” slot when submitting their program…

RUSA Program Slots

1 “guaranteed” slot for each sectionBRASS, CODES, HS, MARS, RSS, STARS

Consider *collaboration*with another section!

(2 slots for the price of 1?)

RUSA Program Slots

1 “guaranteed” slot for each sectionBRASS, CODES, HS, MARS, RSS, STARS

The majority ofprogram planning & evaluation

will take place at the section level.

RUSA Program Slots

1 “guaranteed” slot for each sectionBRASS, CODES, HS, MARS, RSS, STARS

CPCC will work with you and help in shepherding your submissionthrough the approval process.

RUSA Program Slots

1 “guaranteed” slot for each sectionBRASS, CODES, HS, MARS, RSS, STARS

…but wait, there’s more…

RUSA Program Slots

If a section decides to…• not submit a program…• change program to a webinar…• collaborate with another section…• do discussion forums……that opens up "competitive" slots

RUSA Program Slots

“Competitive" Slots…

If a section submits multiple programs:- ONE should be designated the “first” choice

to fill “their” slot.- Additional submissions will be considered

and evaluated*if* competitive slots open up.

What makes a good program?

Remember…

Your program is your section’s representative.

What makes a good program?

Be as complete as possible in your submission.

It makes things easier for everyone…including you!

What makes a good program?

Consider the following criteria:• Timely and relevant topic for membership• Topic is not already, or has not been recently, addressed

by another RUSA program• Expertise of speaker(s)• Clearly articulated program objectives• Secured funding (if required)• Projected good attendance?• If your section has not presented a program recently…

you really should.

Money?

Can we pay a speaker?

The definite answer is …

“Maybe”

Money?

Can we pay a speaker?

Librarians and ALA members cannot be paid to speak at a program (per ALA rules).

Money?

Can we pay a speaker?

Funding to pay a non-librarian or non-member *could* be requested in your submission, but RUSA is *not* obligated to use division funds.

Money?

Can we pay a speaker?

If funds for a speaker are requested, it is best to keep the costs *low* (Think honorarium, not flight/hotel/meals/etc.). It will more likely be approved.

Money?

Can we pay a speaker?

Each financial request will be considered by CPCC and RUSA on a case-by-case basis.

Questions?

http://www.awm.gov.au/collection/053601/

Don Boozer

RUSA Conference Program Coordinating Committee (CPCC)Chair, 2014-2015

librarian.don@gmail.com