rwdg webinar: writing data governance policies & procedures
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Copyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDG
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Copyright © 2016 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting #RWDG @RSeiner
Robert S. SeinerKIK Consulting & Educational Services – KIKconsulting.com
The Data Administration Newsletter – TDAN.com
Real-World Data GovernanceWriting Data Governance
Policies & ProceduresMonthly Webinar Series Hosted by Dataversity
February 18, 2016 – 2:00 p.m. EST
Copyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDG
Copyright © 2016 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting
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• Real-World Data Governance – Monthly Webinar Series– Third Thursday of Each Month – 2pm EST– March 17, 2016 – The Data Model as a Data Governance Artifact– Register On-Line at TDAN.com, KIKConsulting.com and DATAVERSITY.net
Real-World Data GovernanceUpcoming Webinar
Copyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
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• Non-Invasive Data Governance:The Path of Least Resistance and Greatest Success
ISBN 9781935504856 / Technics Publishing / Amazon.com
• KIKConsulting.comHome of Non-Invasive Data Governance™
• DATAVERSITY Events– Enterprise Data World (EDW)
April 17-22 – San Diego, CAAdvanced Data Governance – Tutorial
– Data Governance Information Quality (DGIQ)June 27 – July 1, 2016 – San Diego, CAAssess Your Existing DG Program – TutorialData Governance, Privacy and Internet of Things – Session
Real-World Data GovernanceWhat’s New?
Copyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
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• The Data Administration Newsletter (TDAN.com)– Monthly Publication– February Issue Available– Articles, Columns, Features, Blogs– Published by Bob Seiner– Produced by DATAVERSITY– Subscribe On-Line for Updates
• Non-Invasive Data Governance™– Two Day Public Class– Sheraton @ Historic Station Square– March 21-22 – Pittsburgh, PA– Early-Bird & 3-for-2 Until 2/22– Register @ KIKConsulting.com
Real-World Data GovernanceWhat’s New?
Copyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
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Writing Data Governance P & PSession Abstract
• A Data Governance Policy is a guide to making decisions and delivering rationaloutcomes pertaining to the data of your organization.
• A Data Governance Program delivers a way to formally get to the outcomes.
• Writing policy and associated procedures properly can be paramount to success.
• This webinar will cover –– Essential Components of a Data Governance Policy– Crafting Basic Data Governance Policy Principles– Verbiage and Diagrams to Build a Data Governance Policy– Why Policy is Necessary for Your Program– Process and Procedure to Support the Policy
Copyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDG
Copyright © 2016 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
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• What is the Purpose of a Policy?
Approved and Intended toInfluence and Determine
Decisions, Actions and Other Matters.
Writing Data Governance P & PFirst Things First
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• What is the Purpose of a Data Governance Policy?– Approved and intended to influence and determine decisions, actions, and other
matters associated with Data Governance.– Spells out what Data Governance is– Spells out why Data Governance is important and necessary– Spells out that you have a Data Governance Program– Spells out how Data Governance will work– Spells out who has the responsibility for Data Governance– Spells out who supports Data Governance– Spells out when Data Governance will be applied– Spells out how Data Governance will be enforced
Writing Data Governance P & PFirst Things First
Copyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
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• Do you require a Data Governance Policy? … YES!– The Organization is Policy-Driven– Demonstrates Senior Leadership Support– Outlines Who is Responsible and Enforcement of Rules
Writing Data Governance P & PFirst Things First
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• Do you require a Data Governance Policy? … NO!– Organization is Not Policy-Driven– Senior Leadership Demonstrates Support in Other Ways– Guidelines Work Better / Enforce Rules Through Guidelines– We already have policies in place for:
• Information Security• Privacy• Regulations & Compliance• Data Protection / Classification• Data Sharing• Data Quality
– What will a Data Governance Policy add that these don’t address?
Writing Data Governance P & PFirst Things First
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• Components of a Data Governance Policy– Introduction– Data Governance Policy Statement– Data Governance Principles– Data Governance Dimensions
Writing Data Governance P & PEssential Components
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• Introduction– Purpose
• The Data Governance Policy is designed to manage the creation,transformation, and usage of data and related information ownedby or in the care of Company.
• Example purposes:– This policy directs the development of common data
definitions, standards, requirements and processes.– This policy directs the enforcement of data lines of authority.– This policy assures that the Data Governance Policy Principles
defined in this document are fully implemented.
Writing Data Governance P & PEssential Components
Copyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
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• Introduction– Scope
• This policy applies to all employees, contractors, temporaryemployees, consultants, and authorized agents of the Company.
• Example scopes:– This policy applies to all data that is managed as an internal
asset to Company.– This policy applies to all Personally Identifiable Information
(PII) and Personal Health Information (PHI) handled byemployees and contractors of the Company.
– This policy applies all internally managed data excludingHuman Resource data that is not in scope for the Program.
Writing Data Governance P & PEssential Components
Copyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
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• Introduction– Violations
• Data and information is a critical component of Company business.• All users must maintain the quality and integrity of these resources.• Violations of this policy may be considered serious breaches of
trust, which can result in disciplinary action up to and includingtermination of employment or contract and prosecution inaccordance with applicable federal, state, and local laws.
Writing Data Governance P & PEssential Components
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• Data Governance Policy Statement– It is the policy of Company to require that all data defined, produced
and used by or in the care of Company be governed as a corporate assetthrough defined data governance standards and procedures.
Writing Data Governance P & PEssential Components
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• Data Governance Policy Statement– This Data Governance Policy will be implemented to formalize how
people of the Company behave consistent with the defined DataGovernance Principles represented on “The Graphic”.
Writing Data Governance P & PEssential Components
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Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services, LLCUsed by Permission Only
Writing Data Governance P & PData Governance Policy Principles
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Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services, LLCUsed by Permission Only
Writing Data Governance P & PData Governance Policy Principles
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• Data Governance Principles – How Data Governance Is Defined
1. Data is recognized as a valued and strategic enterprise asset.2. Accountability for Data is clearly defined and enforced.3. Data is managed to follow internal & external rules & regulations.4. Data Quality is defined & managed consistently across the data lifecycle.
Writing Data Governance P & PData Governance Policy Principles
VERY IMPORTANT SLIDE
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• Principle 1Data is recognized as a valued and strategic enterprise asset.– Data can have a positive value or negative value.– We all know the positive value data can have.– How can data can negative value?– Recognized meaning …
• The Definition of the asset must be governed.• The Production of the asset must be governed.• The Usage of asset must be governed.
Writing Data Governance P & PData Governance Policy Principles
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• Principle 2Accountability for Data is clearly defined, recorded and enforced.– Accountability is based on a person’s relationship to the data– Relationships Include …
• Definer of Data• Producer of Data• User of Data
– Everybody is a Data Steward … Get Over It.– Roles & Responsibilities clearly defined and enforced.
Writing Data Governance P & PData Governance Policy Principles
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• Principle 3Data is managed to follow internal & external rules & regulations.– This principle is not optional.– Internal Data Management and Data Handling Rules– “The Law” – External Regulatory & Compliance Rules– Rules and regulations must be clearly …
• Documented• Made Digest-able• Communicated• Enforced
Writing Data Governance P & PData Governance Policy Principles
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• Principle 4Data Quality is defined & managed consistently across the data lifecycle.– Part of Project Management no matter the Approach
• Waterfall Methodology• Agile Methodology• Reactive Issue Resolution
– All Phases of Data Management• Data Definition• Data Production• Data Use
Writing Data Governance P & PData Governance Policy Principles
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• Data Governance Dimensions – How Data Governance Is Measured
• The following Data Governance Dimensions have been defined as a way tomeasure the governance of data.
– Accessibility – Data accessibility will be defined and managed inaccordance with appropriate Business Rules for access and local andFederal Rules and Regulations.
– Accuracy – Data should correctly reflect the real world object or anevent being described to enable informed decision-making at all levels.
– Completeness – All expected, mandatory attributes of data should beprovided.
– Consistency – Data across the Company should be in synch with thesystem of record identified and used in all appropriate cases.
Writing Data Governance P & PData Governance Policy Principles
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• Data Governance Dimensions – How Data Governance Is Measured
• The following Data Governance Dimensions have been defined as a way tomeasure the governance of data.
– Relevance (Non-Obsolete) – Data managed as an asset must be relevantto the business and retired when obsolete.
– Timeliness – Data should be up-to-date, produced in a timely mannerand appropriate for the task at hand to support information needs.
– Uniqueness – Duplicate data should be avoided (or managed).
Writing Data Governance P & PData Governance Policy Principles
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• Messages for Management
– We are already governing data (but we are doing it informally).DG Policy will help to formalize the governing of data.
– We can formalize how we govern data by puttingstructure around what we are presently doing.
DG Policy will help to put structure around the governing of data.
Writing Data Governance P & PVerbiage for Management
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• Messages for Management
– Policy May Be Necessary to Improve:• How We Manage Data Risk & Secure/Protect Data• Data Quality & Provide Quality Assurance• Coordination, Cooperation, Communication Around Data
Writing Data Governance P & PVerbiage for Management
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• Messages for Management:
– We DO NOT Have to Spend A Lot of Money.In fact … Data Governance only costs the time we put into it.
– We need structure.
We should consider a Non-Invasive approach.
Writing Data Governance P & PVerbiage for Management
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• What We Should Not Tell Management:
– Do NOT Sell Data Governance as being A HUGE CHALLENGE.
– Emphasize that Data Governance is NOT A TECHNICAL SOLUTION.
– Emphasize again that PEOPLE BEHAVIOR IS GOVERNED, Not Data.
– Emphasize that Data Governance is an EVOLUTION, NOT REVOLUTION.
Writing Data Governance P & PVerbiage for Management
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Copyright © 2012 – Robert S. Seiner – KIK Consulting & Educational Services, LLCUsed by Permission Only
Writing Data Governance P & PDiagrams to Support Data Governance Policy
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EXISTSNEW
Writing Data Governance P & PDiagrams to Support Data Governance Policy
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Writing Data Governance P & PDiagrams to Support Data Governance Policy
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Writing Data Governance P & PDiagrams to Support Data Governance Policy
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Writing Data Governance P & PProcedures to Support Data Governance
• Data Governance Procedures– Pet Peeve: Don’t call them Data Governance Procedures.– Procedures that are Governed – Apply Governance to Procedures.– Follow the Data Governance Bill of “Rights”.– Pro-Active and Re-Active Data Governance.– Use Governance Activity Matrix to Apply Governance to Process.
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Writing Data Governance P & PProcedures to Support Data Governance
• Govern Data Procedures– Data Access Process– Data Issue Resolution Process– Data Definition / Data Modeling Process– Data Production Process / Big Data Process– Data Usage / Handling / Protection Process– Project Management Involvement Process
• Waterfall Methodology• Agile Methodology
– Data Retention / Elimination Process– Data Quality Management Process– Metadata Management Process– Glossary, Dictionary and Data Change Management
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Data Dictionary
Business Metadata Business Explanation of Data in Systems
Data
Systems, Databases, Reference (Code) Data, Technical Metadata
Vocabulary
Semantic Level
Terminology
Business Language We UseM
aps
toH
ow U
sed
Maps to Multiple
Business Term
Standard Data Name
Business SystemData Name
Business SystemData Name
Business SystemData Name
System Data Name
Writing Data Governance P & PProcedures to Support Data Governance
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Writing Data Governance P & PProcedures to Support Data Governance
CompletedAdd/Change Request Form
(artifact)
Requestor – Officers, Department Management, DirectorsRequests will be validated and approved by Department Management prior to entering process.
Vocabulary Add / ChangeRequest Form
Includes Change Detail (artifact)
Data Governance Manager (DGM)(role)
Return RequestTo Complete Form
(process)
Vocabulary StandardSemantic Business Glossary
(artifact)
Data Governance Steering Committee (DGSC)(role)
Initiate RequestThrough Request Process
(process)
DeliverVocabulary Change
(process)
UtilizeSteering Committee
(process)
Document Change inVocabulary(process)
Dat
a G
over
nanc
e M
etad
ata
Plat
form
(art
ifact
)
Document(process)
Document(process)
Document(process)
Access to Metadata(process)
ValidateRequest
(process)
Validate / ApproveRequest
(process)
Bi-Weekly ItemizedChange Requests & Status Report
(process)
Initiate Impact Assessment (can require use of additional process*)Vocabulary Add / Change ProcessVocabulary Standard Analysis
Decision Point
CertifyVocabulary Change
(process)
Requestor – Officers, Department Management, Directors
Access to Metadata(process)
Should Add / Change to Vocabulary Be Considered?Yes – Follow Vocabulary Rules / Guidelines,
Document Vocabulary Change & Complete ProcessNo – Document Change Request,
Initiate Vocabulary Request Denial Impact Assessment
* vocabulary, data dictionary, data processes
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Writing Data Governance P & PProcedures to Support Data Governance
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Writing Data Governance P & PProcedures to Support Data Governance
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DATA DEFINER DATAPRODUCER
DATA STEWARDCOORDINATOR
DATA GOVERNANCE ACTIVITY MATRIX©
MASTER DATADEVELOPMENT
LIFE CYCLE(MDDLC)
INFORMATIONGATHERING
(DOMAIN, SYSTEM,STEWARDS)
OPERATIONAL DATA STEWARDS
DATA USERDATA DOMAIN
STEWARD(or designee)
DATA DOMAIN / LOB/FUNCTIONAL AREA
ASSESSMENT &REQUIREMENTS
PLANNING &ANALYSIS
SOLUTION DESIGN
SOLUTIONDEVELOPMENT
SOLUTION TESTING
SOLUTIONIMPLEMENTATION
SOLUTIONMONITORING &MAINTENANCE
Activity initiated re: this domain,Data Domain Steward is involvedin identifying and recording inforelated Domains, Systems,Stewards per issue or task.
Activity initiated re: this domain,Steward Coordinator is involved inidentifying Operational Stewardsin this LOB/FA that shouldparticipate in this work flow.Assure appropriate businessmeta-data is recorded.
Propose alternativesfor data definitionsolution that best fitswith definedrequirements.
Provide input to thedevelopment of thedata productionsolution.
Provide definitionrequirements &gathering document.Define data needed tooperate business &report results.
Test data solutionfrom a definitionperspective. Assurethat appropriatebusiness meta-data isrecorded.
Produce userrequirements. Usedata needed tooperate business &report results.
Coordinate activities ofOperational Stewards includingproject timelines, status reporting,tactical decision making. Assureappropriate business meta-data isrecorded.
Provide datadefinition guidance tobuild the appropriatesolution.
Provide data usageguidance to build theappropriate solution.
Coordinate tasks associatedconducting planning and analysissteps.
Propose alternativesfor data productionthat best fits with thedata definitionsolution and definedrequirements.
Propose alternativesfor data usagesolution that best fitswith definedrequirements.
Coordinate tasks associatedconducting planning and analysissteps. Accept or Resolve solutionfrom the Steward Coordinator.
Coordinate activities of allindividuals related to developmentwork including timelines, status,tactical decision making.
SYSTEM SMEs
IT
DATA SMEs
Test data solutionfrom a productionperspective. Assurethat appropriatebusiness meta-data isrecorded.
Test data solutionfrom a usageperspective. Assurethat appropriatebusiness meta-data isrecorded.
Coordinate activities of theOperational Stewards related totesting work including timelines,status, tactical decision making.
Coordinate activities of theOperational Stewards related tosolution implementation includingtimelines, status, tactical decisionmaking.
Coordinate activities of theOperational Stewards related tosolution monitoring &maintenance including timelines,status, tactical decision making.
Perform EIS system testing.Assure that appropriate technicalmeta-data is recorded.
Perform EIS data testing. Assurethat appropriate technical meta-data is recorded.
Coordinate and manage alltechnical aspects of data solutiondevelopment. Assure thatappropriate technical meta-data isrecorded.
Coordinate and manage alltechnical aspects of systemsolution development. Assurethat appropriate technical meta-data is recorded.
Coordinate system design withData Domain Stewards andSteward Coordinators.
Coordinate data design with DataDomain Stewards and StewardCoordinators.
Coordinate and manage alltechnical aspects of systemplanning and analysis with DataDomain Stewards and StewardCoordinators.
Coordinate and manage alltechnical aspects of data planningand analysis with Data DomainStewards and StewardCoordinators.
Coordinate and manage alltechnical aspects of systemassessment & requirementsgathering with Data DomainStewards and StewardCoordinators.
Coordinate and manage alltechnical aspects of dataassessment & requirementsgathering with Data DomainStewards and StewardCoordinators.
Coordinate and manage alltechnical aspects of datainformation gathering with DataDomain Stewards and StewardCoordinators. Assure appropriatetechnical meta-data is recorded.
Coordinate and manage alltechnical aspects of systeminformation gathering with DataDomain Stewards and StewardCoordinators. Assure appropriatetechnical meta-data is recorded.
Participate in datadefinition informationgathering as needed.
Participate in dataproductioninformation gatheringas needed.
Participate in datausage informationgathering as needed.
Coordinate and manage alltechnical aspects of systemsolution implementation.
Coordinate and manage alltechnical aspects of systemsolution monitoring &maintenance.
Coordinate and manage alltechnical aspects of data solutionimplementation.
Coordinate and manage alltechnical aspects of data solutionmonitoring & maintenance.
Coordinate business tasksassociated with solution testingsteps.
Coordinate business tasksassociated with solutionimplementation.
Coordinate business tasksassociated with solutionmonitoring & maintenance.
As part of daily job,identify operationdata issues pertainingto their domain ofdata.
As part of daily job,identify operationdata issues pertainingto their domain ofdata.
As part of daily job,identify operationdata issues pertainingto their domain ofdata.
Writing Data Governance P & PProcedures to Support Data Governance
Copyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDG
Copyright © 2016 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting
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Writing Data Governance P & PProcedures to Support Data Governance
Copyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDG
Copyright © 2016 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting
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#RWDG @RSeiner
Writing Data Governance P & PIs a Policy Necessary for Your Program
• Evaluate Data Governance Policy Vs. Data Policy• Leverage Existing Policies – Label Them Governance
Copyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDG
Copyright © 2016 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting
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Writing Data Governance P & PIs a Policy Necessary for Your Program
• Build a Collection of Data Governance Policies• Build a Collection of Repeatable Procedures that will be Governed
Copyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDG
Copyright © 2016 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting
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#RWDG @RSeiner
Writing Data Governance P & PIs a Policy Necessary for Your Program
• Leverage Models and Matrices as Part of Policies• Leverage Models and Matrices to Apply Governance to Processes
Copyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDG
Copyright © 2016 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting
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#RWDG @RSeiner
Writing Data Governance P & PWrap Up
• Next Real-World Data Governance Webinar – 2pm EST
– March 17, 2016 – The Data Model as a Data Governance Artifact
• This webinar covered –– Essential Components of a Data Governance Policy– Crafting Basic Data Governance Policy Principles– Verbiage and Diagrams to Build a Data Governance Policy– Why Policy is Necessary for Your Program– Process and Procedure to Support the Policy
Copyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDG
Copyright © 2016 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting
4545
#RWDG @RSeiner
Writing Data Governance P & PWrap Up
Copyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting Twitter About This Webinar at #RWDG
Copyright © 2016 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting
4646
#RWDG @RSeiner
• Robert S. SeinerKIK Consulting & Educational Services – KIKconsulting.comThe Data Administration Newsletter – TDAN.comPost Office Box 112571, Upper St. Clair, Pennsylvania 15241412.220.9643, 412.220.9644 (Fax)rseiner@kikconsulting.comrseiner@tdan.com
@RSeiner#RWDG
Real-World Data GovernanceContact Information
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