sabc presentation tips april 2011

SABC 2010-11 Presentation

Opening Q&A on SABC event Poster Board Presentation Power Point Oral Presentation

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Opening Q &A

April 21st Event Agenda... Judging Guidelines... Mentor Declaration... Abstract – 250 Words... Lab Journal... Invitations to event...RSVP... Poster and PowerPoint Requirements...

http://www.sanofibiotalentchallenge.ca

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Poster Requirements Regional/National Competition Backboards are

provided... Posters, if possible, should be printed on one

large sheet (preferably laminated) that can be rolled up for easier transportation. It then can be attached in a temporary fashion to the backboard...

All exhibits, including all accessories, must be confined to a table or floor space not to exceed 0.8 metres, front to back; 1.2 metres side to side; and 3.5 metres maximum height from the floor...

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Poster Requirements

The best way is to do your poster is in PowerPoint, or similar, and then have it printed at a print shop. It should be printed on a large sheet, (e.g. 90 cm. x 120 cm).

Make sure that your Mentor has reviewed your poster before you have it printed.

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Poster Presentations

Grab Attention! Title should be readable 6-7 m away

Deliver your message quickly Viewers must grab the “science” in 2-3 min

Write a concise abstract Transmit the important point of your poster

Consider the viewer who may only read the abstract

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Poster Presentations ...be effective!

Keep text to an absolute minimum Tell your story with graphics as much as

possible Make your poster easy on the eyes

Use dark type on pale background Design simple flow paths Double space text Use easy to read fonts at 18pt mimimum

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Poster Presentations ...remember!

What hooked me? What did I get from a good presentation? Could I have gotten the basic message if the

presenter had not been there?

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Example of a “poor” poster

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Example of a “good” poster

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Poster Boards

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Poster Boards

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Poster Boards

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Poster Boards

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Poster Boards

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Poster Boards

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Poster Boards

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Poster Boards

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Poster Boards

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Poster Boards

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Poster Boards

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Making PowerPoint Slides

Avoiding the Pitfalls of Bad Slides

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Tips to be Covered Outlines Slide Structure Fonts Colour Background Graphs Spelling and Grammar Conclusions Questions

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Outline Make your 1st or 2nd slide an outline of your

presentation– Ex: previous slide

Follow the order of your outline for the rest of the presentation

Only place main points on the outline slide– Ex: Use the titles of each slide as main points

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Slide Structure – Good

Use 1-2 slides per minute of your presentation Write in point form, not complete sentences Include 4-5 points per slide Avoid wordiness: use key words and phrases only

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Slide Structure - Bad This page contains too many words for a

presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

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Slide Structure – Good Show one point at a time:

» Will help audience concentrate on what you are saying

» Will prevent audience from reading ahead

» Will help you keep your presentation focused

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Slide Structure - Bad

Do not use distracting animation

Do not go overboard with the animation

Be consistent with the animation that you use

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Fonts - Good Use at least an 18-point font

Use different size fonts for main points and secondary points

– Main pt is 26, and the this font is 22 Use a standard font like Times New Roman or Arial

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Fonts - Bad If you use a small font, your audience won’t be able to read what you have written

CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ

Don’t use a complicated font

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Colour - Good

Use a colour of font that contrasts sharply with the background– Ex: blue font on white background

Use colour to reinforce the logic of your structure– Ex: bold blue title and dark blue text

Use colour to emphasize a point– But only use this occasionally

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Colour - Bad Using a font colour that does not contrast with the

background colour is hard to read Using colour for decoration is distracting and

annoying. Using a different colour for each point is

unnecessary– Using a different colour for secondary points is

also unnecessary Trying to be creative can also be bad

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Background - Good Use backgrounds such as this one that are

attractive but simple

Use backgrounds which are light

Use the same background consistently throughout your presentation

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Background – Bad

Avoid backgrounds that are distracting or difficult to read from

Always be consistent with the background that you use

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Graphs - Good Use graphs rather than just charts and words

– Data in graphs is easier to comprehend & retain than is raw data

– Trends are easier to visualize in graph form Always title your graphs

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Graphs - Bad

January February March AprilBlue Balls 20.4 27.4 90 20.4Red Balls 30.6 38.6 34.6 31.6

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Graphs - Good

Items Sold in First Quarter of 2002

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100

January February March April

Blue Balls

Red Balls

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Graphs - Bad

20.4

27.4

90

20.4

30.6

38.6

34.631.6

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January February March April

Blue Balls

Red Balls

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Graphs - Bad

Minor gridlines are unnecessary Font is too small Colours are illogical Title is missing Shading is distracting

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Spelling and Grammar

Proof your slides for:– speling mistakes– the use of of repeated words– grammatical errors you might have make

If English is not your first language, please have someone else check your presentation!

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Conclusion Use an effective and strong closing

– Your audience is likely to remember your last words

Use a conclusion slide to:– Summarize the main points of your presentation– Suggest future avenues of research

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Questions?? End your presentation with a simple question slide

to:– Invite your audience to ask questions– Provide a visual aid during question period– Avoid ending a presentation abruptly

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Example “poor” or “good” slide

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Example “poor or good” slide

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Oral Presentation

Preparation– You want to hold the judges attention and

share your knowledge Audience

– Judges are experts, try to excite them with your knowledge and enthusiasm

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Oral Presentation Content

– Define your purpose, topic and scope Clarity

– Introduction, body and conclusion Showcase

– Use simple, direct, active words– Keep your language at a level you are

comfortable with – Try to summarize facts and data

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Oral Presentation Consider

– Posture– What are your hands doing?– Are you smiling?

Speaking– Point to the screen, speak to your

audience Dress

– Business casual

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Oral Presentation Timelines

– 10 minutes and 5 minutes for questions– Be sure to summarize and conclude

Practice, Practice and Practice– Use friends and family– Use your visual aids to rehearse– Try not to use notes

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Thank You and good luck!

Questions and Comments...