san mateo county safe routes to school program orientation

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Safe Routes to School Orientation

Daina Lujan, Safe Routes to School Coordinator

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AgendaItem Time Outcome(s)

Introductions 15 minutes Welcome

Safe Routes at a Glance 5 minutes Receive Program Overview

Vendors 10 minutes Awareness of Approved Vendors

Contracting 10 minutes Understanding of Contract Process

Budget Reporting 10 minutes Understanding of Project Finance Requirements

Evaluation 15 minutes Awareness of Evaluation Procedures

Public Relations 10 minutes Knowledge of Key City Contacts

Websites 10 minutes Understanding of Website Expectations

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Norms

• Be Present• Engage in Respectful Communication• Stay Positive• Be Flexible• Agree on the Process and Outcomes

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Meet and Greet

Find a partner

Introductions

Name, DistrictWork together to

come up with one word to describe Safe Routes

Share Out

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Safe Routes at a Glance

Project Evaluation Criteria

County-wide EventsEvaluation DataReportingMeetings Program ImplementationWebsite

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Safe Routes at a Glance

Calendar

WorkshopsEventsMeetingsEvaluation Budget and Activity Report Deadlines

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Vendors

Vendor Menu

• Engineering Firms• Education Firms

Vendors Who are not on the Menu

Book Early

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Vendors

Booking Formhttps://docs.google.com/forms/d/12duY1bbeP_xLP2suSiA0gWYnDGm66aFTf7qXbOTSFME/viewform

Feedback

http://www.surveymonkey.com/s/1314providerfeedback

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BikeMobile

Mobile Bike Repair Shop

Free

Available to all San Mateo County Schools

Approved for 26 visits; potentially more

Book Early

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Booking the BikeMobile

Visit www.bike-mobile.org

Check the calendar

Click sign up for a visit

Fill Out Online Form

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Quiz Time

Name the five firms that are approved to provide education services to San Mateo County schools.

What form should be filled out after services are booked?

What form should be filled out after services are provided?

How much does the BikeMobile cost?

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Contracting

Purpose of Contracts

District Policies

Templates

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Budget Reporting

2 Part Report

• SampleReporting Dates

• November 15, February 15, and July 15Payment Dates

• August 1, December 1, and March 1

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Evaluation

Fall Program Evaluation

Parent Surveys Student Travel Tallies

Online Data Entry

Event Participation Data

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Quiz Time

True or False: Every district handles contracting with vendors the same way.

How many budget and activities reports will be submitted to me?

When is the first budget and activity report due?

How can a coordinator help ensure parents respond online to the Safe Routes parent survey?

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Websites

Information to include

Event DatesContact InformationSuggested Route InformationCite C/CAG as the Source of Funding

San Mateo-Foster City

Portola Valley

Burlingame

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Public Relations

Engaging City and Town Councils

Events

Newsletters

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Meeting Evaluation

What information was most useful to you?

What topics would you like to know more about?

As you consider the 2013-2014 Safe Routes program implementation, what would you like support with?

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Daina Lujandlujan@smcoe.org

650-802-5306Marilyn Canadas

mcanadas@smcoe.org650-802-5338

www.smcoe.k12.ca.us/sr2s