school advisory council training 2012-2013. what is a school advisory council? sunshine law and...

LAKE COUNTY SCHOOLS

SCHOOL ADVISORY COUNCILTRAINING2012-2013

Agenda, Part 1

What is a School Advisory Council? Sunshine Law and School Advisory Councils SAC Membership Requirements and Elections Bylaws Meeting Requirements SAC Member and Officer Roles SAC Meeting Minutes School Improvement Funds and Expenditures Requirements for Five Star School Award Collaborative Partnering Shared Decision-Making

Agenda, Part II

How to write meaningful School Improvement Plans (SIP’s)

Linking the plan to State Goals and Priorities and the School Board Priorities

Goals Needs Assessments Objectives Strategies Performance Measures Budget Based Additional Requirements SIP Due Dates Mid Year Reports and Due Dates Contacts for assistance

Part 1SAC Basics

School Advisory Councils are…

A group intended to represent the broad school community and those persons closest to the students who will share responsibility for guiding the school toward continuous improvement.

Referred to as SAC’s Required by all schools, including

charter schools Charter schools may use their governing

body (Charter Board) as their SAC

SAC’s are similar to School Boards

Created and governed by law Elected by peers Subject to the Sunshine Law Assist leaders (principal, superintendent)

with school district direction Have the goal of increasing student

achievement for all students in a safe learning environment

Sunshine LawAll SAC Business

must be in the sunshine!

All meetings must be noticed and must be open to the public

Minutes must be recorded Members may not communicate with

one another about SAC business outside of a publicly noticed meeting Includes email, phone calls, and other

communication

Role of the SAC

Assists in preparation and evaluation of SIP

Decides jointly with school faculty how A+ recognition funds are spent

Assists principal with the school budget Performs functions as prescribed by

school board Monitor the SIP

SAC Members

Comprised of principal, appropriate balanced number of teachers,

staff, parents, community members, and students (Assistant Principals may not be voting members and should NOT be listed as members)

Must represent ethnic, racial, economic community (may require appointment by School Board)

Document student demographics for specific day for membership compliance

▪ Free and reduced lunch percentages determines low-socio-economic make-up

▪ Student race/ethnicity percentages must be represented by SAC (within approximately 5%)

Majority (over 51%) must not be employed by the Lake County School Board in any capacity

Elected by peer groups

SAC Member Elections

Teachers elect teachers Classified employees elect classified

employees Students elect students (middle and

high) Parents elect parents Business and community members

are recommended by the Principal and approved by a vote of the SAC

Voting Procedures for Elections

Voting to elect SAC members can occur during meetings (faculty meetings, staff meetings, open house, parent nights) or by mail, secret ballot, or by show of hands.

Ballots are counted, recorded, and retained. Ballots and voting records should be kept on

file in the school Voting records are recorded in the official SAC

minutes Elections must be fair and open and may be

written, signed, or computerized ballots as long as the ballots are recorded officially for auditing purposes.

A SAC may

Elect alternates if SAC bylaws permit Allows timely replacement of members Increases participation

Other Possible Duties of SAC

Adoption of school calendar Input into District’s Legislative Program Develop Waivers for School

Improvement Plans Attendance waivers, School uniform

waivers, etc. Monitor school safety Assist in stakeholder surveys Liaison to community Special committees, school

improvement teams, accreditation teams

SAC Bylaws

Name of council Purposes, basic policies, governance Duties and obligations

School Improvement funds Expenditure of A+ Funds Development of School Improvement

Plan (SIP) Assist with School’s Annual Budget

SAC Bylaws, cont.

Membership and election Election procedures Appointment procedures Represents demographics of

school/community At least 51% must be non-Lake

County Schools employees Attendance requirements

SAC Bylaws, cont.

Decisions/Meetings Three business-day advance notice

to all members regarding meeting that will include a vote on an agenda item

Sunshine Law requirement Special or Ad Hoc Committees Quorum > 51%

SAC Bylaws, cont.

Officers and Election Positions, duties, procedures for

elections and term of office Nominating committee Duties, meetings, quorum of

executive board Emergency decision procedures

SAC Bylaws, cont.

Amendments or revisions of bylaws Fiscal year, parliamentary authority

School Advisory CouncilsSAC Meetings

At least 3 days written notice to SAC members regarding matters that require a vote

Requires a quorum of at least 51%

Schedule meetings when stakeholders can attend

Minutes must be recorded

SAC Member Roles

Attend meetings and training Use district and state goals as guide Assess school data and surveys Assist in the preparation,

implementation, and evaluation of the SIP

Identify and prioritize school needs Develop improvement strategies Measure results Assist with preparation of school

budget

SAC Chair and Co-Chair Knowledgeable – duties and

responsibilities Creates agenda Prepares for meetings Facilitates meetings Maintains focus, order, and

involvement Signs SIP While any member can be elected to

serve as Chair or Co-Chair, it is recommended that neither the Principal nor a student serve in this capacity.

Principal

Represents school administration Assesses school data, surveys Facilitates SAC recommendations Implements SIP Ensures compliance with required

reports Facilitates SAC elections and

appointments Keeps SAC informed Encourages participation, problem

solving, teamwork Part of the SAC team

Suggested SAC Officers

Treasurer Maintains funds

Secretary Letters and other correspondence Records minutes

Parliamentarian Time keeper, Roberts Rules of Order

Secretary Determines quorum Writes and records minutes Distributes minutes Maintains records of minutes Maintains records of attendance Duties at the meetings

Provides or reads the minutes from prior meeting Takes accurate minutes of current meeting

Duties after the meeting Promptly writes minutes Dispatches correspondence Distributes minutes for next meeting and agenda prep Notifies members of elections, appointments, next

meeting Emails minutes after each meeting to District Office

(Dee Dunbar)–as required by state statute

The Importance of Minutes

Required by Sunshine Law and State Statutes

Verifies procedures were followedDocuments attendance and

quorumsProvides documentation for publicDocuments decisions

Minutes Include

Type of meeting Date, time, place Agenda Attendance Quorum Appointment/replacement of

members (if any) Call to order Vote on minutes from prior meeting Any correspondence

Minutes Include, cont.

Motions and Votes Motion and name of mover Second to motion Amendments to motion Voting record (who and how voted)

▪ Chair must vote▪ No abstentions unless conflict of interest▪ Must have a quorum

Elections

Minutes Include, cont.

Reports, presentations, programs

Report of what is doneTime of adjournmentNext meeting, date, time,

placeSignature with typed name

and position

Minutes do not include

Verbatim discussionPersonal commentsMotions not stated by the chair

Entire reports

SAC Funds and Expenditures

Contact Persons:Carol MacLeod, Chief Financial Officermacleodc@lake.k12.fl.us

Denise Coit, Finance Directorcoitd@lake.k12.fl.us

352-253-6560

Overview of Laws and Rules

Section 1001.452(2) – Requires SAC to assist in school budget preparation

Section 1008.36 – School Recognition Funds

School Improvement Funds

If funded

A+ Funds

School Recognition funds for maintaining an A or improving by one letter grade

Amount based on unweighted FTE (per student)

Expenditure is jointly decided by SAC and faculty

May be used for bonuses, materials, supplies, temp personnel

Decision Deadline: February 1 or will be divided among current classroom teachers only

Fund Raising

Fundraising by SAC’s is permitted. Contact the Finance Department for information.

SAC Requirements for School to Meet

5 STAR SCHOOL AWARD Minimum of 8 meetings per year Average 80% attendance Annual presentation of SIP to

community Ongoing training and development of

committee SIP includes new idea that involves the

community SAC participation in needs assessment Training for staff and SAC on

collaborative partnering and shared decision-making

Consensus – What is it?

All can embrace an idea? All can endorse an idea? All can live with an idea? No one will sabotage a

decision? Majority rules?

Consensus is reached…

When all points of view have been heard and the will of the group is evident – even to those who most oppose it.

Richard and Rebecca DuFour

Professional Learning Communities

Part 2Writing Meaningful School Improvement Plans

SCHOOL IMPROVEMENT PLANS

Each school, including charter and Department of Juvenile Justice (DJJ) schools, is required to have a school improvement plan per Florida Statute

Lake County School Board Focus Areas

Student achievement Efficient and effective operations

and performance based budgeting Safe environment Highly developed and high

performing staff Technological innovation Family and community

involvement

Lake County SchoolsMission

The mission of Lake County Schools is to provide every

student with individual opportunities to excel.

Lake County Schools2012-2013

R U C2 Ready?

Needs Assessment

This provides the current status and is based on data from student testing, discipline data, and climate surveys

Utilization of multiple sources of student and school performance data

Annual climate survey results from various stakeholders

Objectives

Objectives are developed for each goal, and become measurable and quantifiable guidance to short-term planning and allocation of resources.

Objectives should be SMART

S - Specific M - Measurable A - Achievable R – Person responsible should be

designated for each goal T – Time specific

Strategies

The specific steps, research based programs, and required staff development that will be necessary to implement to achieve the objectives and goals.

Performance Measures

Quantifiable indicators used to measure the progress against a particular objective in terms of workload, efficiency and effectiveness. Performance measures provide the mechanism to evaluate the success of the goals, objectives, and strategies.

Performance Based Budget

Linking the goals, objectives, and strategies to the actual cost of implementation allows the school community, board, and stakeholders to evaluate the return on investment of the School Improvement Plan. This answers the following questions: Are we appropriately funding our needs? Is our plan value driven? Are we effective and efficient?

Additional Requirements For SIP

Goal to address Safe Learning Environment

Goal to address Bullying Dropout prevention and Academic

Intervention Programs must be reflected in SIP

Differentiated Accountability Requirements

Schools primarily serving grades 6-12 Address the ten guiding principles for

secondary school redesign

School Improvement Plan Due Dates

Task Due Ds

SIP Completed and Submitted for District Review

September 7, 2012

District Review Period and Feedback Provided to Schools

September 17, 2012

Corrections made on DOE Template

October 1, 2012

Board Approval October 9, 2012

Assistance is Available

Florida DOE Office of School ImprovementSchool Advisory Council Information

Lake County Schools Department Evaluation, and Accountability Kathleen Farner Thomas, Ph.D., Director Stephannie Wiley, Accountability Analyst Dee Dunbar, Secretary

Dr. Susan Moxley, SuperintendentMr. Hugh Hattabaugh, Chief Academic

Officer

Lake County Schools Websitehttp://lake.k12.fl.us

To access School Improvement and SAC Information Select:

Department of Evaluation and Accountability

or click on: XXXXXXXXXXXXXXXXXX

Presentation created by Kathleen Farner Thomas, Ph.D.Director of Evaluation and Accountability

Lake County Schools