school counselor evaluation pilot training barb ashcraft, school counseling coordinator nancy cline,...

School Counselor Evaluation Pilot Training

Barb Ashcraft, School Counseling CoordinatorNancy Cline, Coordinator

Office of School ImprovementSeptember 22, 2011

Session ExpectationsSession ExpectationsITL - in text lingo

DNTL ˜ Do not turn on laptop

POV ˜ Phone on vibrate or turn off

NBC ˜ No side “bar” conversations

BPPA ˜ Be polite and pay attention

STTA ˜ Stick to the agenda

BHN ˜ Be here now; try to stay focused though the presenters may be boring; pretend if you have to

Parking Lot and SharingParking Lot and Sharing

• Use your post-its to write questions, concerns, etc.

• Place them in the parking lot

• If you have documents that you would like to share, please give them to Barb during the break

School Counseling is Changing

Before…• Random Acts of Guidance• Spending 80% of time

… with 20% of students• Working in silos• Lack of planning and

documentation• Gatekeepers• Everything to everyone

School Counseling is Changing

Before…• Everything to everyone• Counselor Centered instead of

Program focused

School Counseling is Changing

Now…A Planned Program

Closing the gap in achievement

Supporting all students being Career/college ready

Classroom lessons for all students

ASCA National Model (Policy 2315)

WV School Counselor Performance Standards

ASCA’S National Model®

WVDE Policy 2315West Virginia School Counselor

Performance Standards

… provide a research-based framework for school counselors to enhance

success for ALL students7

ASCA National Model/Policy 2315

8

9

Groups, Mentoring, Student Helpers, Clubs, Crisis Interventions, Short-term counseling

Groups, Tutoring, Peer Helpers, etc.

Classroom Guidance Lessons, School Assemblies, Student Advisement Programs, Programs, Academic Plans, Intrepreting test results

Classroom Guidance Lessons, Student Advisement Programs, School Assemblies, etc.

IEP, 504 Therapy – Outside or SBMH Centers

Use of TimeDelivery System

ComponentElementary School

% of TimeMiddle School

% of TimeHigh School

% of Time

Guidance Curriculum

35%-40% 25%-35% 15%-25%

Individual Student Planning

5%-10% 15%-25% 25%-35%

Responsive Services 30%-40% 30%-40% 25%-35%

System Support 10%-15% 10%-15% 15%-20%

Use of Time

Review of WVDE Counseling Log

Daily ScheduleTime Activity

7:30 Anger Management Group

8:30 Office – Responsive Services

9:30 Program Planning and Management (my office)

10:15 Classroom Guidance Lesson – Conflict resolution skills – Hughes 302

11:30 LUNCH

12:00 Study Skills Group

1:00 Classroom Guidance Lesson – Conflict resolution skills – Smith 117

2:00 Classroom Guidance Lesson – Conflict resolution skills – Acorn 202

3:00 Consultation – Parent and Mrs. Jones (my office)

3:30 SAT meeting – Jimmy Weathers – B Building Conference Room

4:15 Counseling Log

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Sample Calendar

13

Annual CalendarMonth Programs and Activities

July

August

September

October

November

December

January

February

March

April

May

June

Desegregated other Standards…

• American School Counselor Association (ASCA)

• Utah, Texas, Missouri, New York, Oklahoma, South Dakota, Kansas School Counseling Standards

• Charlotte Danielson• CACREP (Council for Accreditation of

Counseling and Related Educational Programs)

• National Technology Standards (ISTE)• WV Educator and Leadership Standards• National Career Development Standards• NBPTS School Counseling Standards

West Virginia Professional School Counselor Standards

Provide:• an expanded vision of the integral nature of the

school counselor within the school and the community;

• the parameters for the essential knowledge, skills and dispositions that WV school counselors are to possess,

• a discussion document that communicates the essential functions of the school counselor;

• the framework for a school counselor performance assessment (evaluation system); and

• a road map for continuous improvement.

West Virginia Professional School Counselor Standards

Provide:• A common language that describes what a

counselor needs to know and be able to do

• A basis for West Virginia higher education school counselor preparation programs

• A foundation for a school counselor evaluation system

• Guide for professional development

Pedigree of West Virginia Professional Counselor Standards• Developed by

• West Virginia school counselors• Key stake holders (principals, central office

leaders, RESA, WVBE, and WVDE)

• Reviewed by National Experts (Dr. Pat Henderson, Norm Gysbers, Center for School Counseling Outcome Research, and others)

• Made ready for WVBE Policy 5100 in conjunction with• Individuals from the Office of Professional

Preparation

A Picture of the WV Professional School Counselor Standards

Standard 1: Program Planning, Design and Management

Standard 2: Program Delivery

Standard 3: Data Driven Accountability and Program Evaluation

Standard 4: Leadership and Advocacy

Standard 5: Professional Growth and Responsibilities

Architecture of West Virginia Professional Counselor Standards

• Standard – Broad statements/constructs

• Function – Describes the important functional or procedural parts of the standard

• Indicator – Further delineate the functions into observable measures

http://wvde.state.wv.us/counselors/WVSchoolCounselorPerformanceStandards.html

Architecture of West Virginia Professional Counselor Standards

• Indicator Rubrics – Performance descriptions of the indicator statement

• Levels of Performance

• Distinguished

• Accomplished

• Emerging

• Unsatisfactory

Sample Rubric

Key Facts• A set of well defined rubrics guide

counselors to align practices• The evaluation system is a growth

model• The counselor takes the lead role in

assessing his/her practices and establishing growth goals

• All educators are evaluated annually• Self assessment is evidenced based

Scavenger Hunt

Rubrics Review

Checking for Understanding

What do the levels really mean?

Distinguished:describes professional counselors who are responsible for their

own learning, lead continuous improvement of the school counseling program, have a systemic approach to collaboration and communication, and share best practices with colleagues. Being a distinguished counselor remains a goal for all counselors, regardless of how challenging it may be in any particular set of circumstances.

Distinguished counselors: • are master counselors and make contributions to the school

counseling profession, both in and outside their school • exhibit continuous reflection and self-renewal • follow a comprehensive, integrated curriculum approach in a

comprehensive, developmental program • operate their program at a qualitatively different level from those

of other counselors

Accomplished:describes professional counselors who have achieved

mastery within a critical element. This level of performance is expected for most experienced counselors.

Accomplished counselors: • clearly understand the concepts underlying each critical

element component and implement well, are experienced, capable counselors who regard themselves and are regarded by others as performing at this level.

• thoroughly know their role, they know their students, and have a broad repertoire of strategies and activities to use with students in a standards-based program.

• continuously seek to expand and improve their practice.

Emerging:describes counselors who may be new to the field or experienced

counselors who are weaker in a particular area and need to set improvement goals to move to a more accomplished level of performance.

Emerging counselors: • appear to understand the concepts underlying each element and

attempt to implement the components. • exhibit sporadic, intermittent, or otherwise not entirely successful

implementation. • are characteristic of counselors new to the profession or

experienced counselors who have not made the paradigm shift required by the ASCA Model® and WVBOE Policy 2315.

• are minimally competent counselors; improvement is likely to occur with experience, professional development, planning, and mentoring; and while all students may not be receiving the guidance, counseling, and programs they need no actual harm is being done to students.

Unsatisfactory:describes counselors with unacceptable job performance in

indicated area(s) and may be doing harm to students.

Unsatisfactory counselors: • do not yet appear to understand the concepts underlying the

critical element component. • can grow and develop in this area. • usually perform at a level that is below the licensing standard of

“do no harm.” • have reached a time for a supervisor to intervene • represent a first priority for coaching or mentoring • need to develop a support and or improvement plan in areas

identified as unsatisfactory as prioritized by counselor and administrator

How does your thinking aligned with the defined levels for each level?

Parking Lot

Identifying Evidence

Helpful SitesPilot Wikihttp://

wvdeschoolcounselorevaluationpilot.wikispaces.com/

School Counseling Website – Documentation Handbookhttp://wvde.state.wv.us/counselors/Counselorhandbook.html

Student Needs Assessmentshttp://wvde.state.wv.us/forms/counseling-assessment/

http://wvde.state.wv.us/forms/counseling-assessment/?level=m

Other Web LINKSSchool Counseling Websitehttp://wvde.state.wv.us/counselors

Protocolshttp://wvde.state.wv.us/counselors/protocols.html LINKS Programhttp://wvde.state.wv.us/counselors/links/LINKS NetWorthhttp://wvde.state.wv.us/counselors/networth-lessons.htmlNetsSmart – aligned with school counseling standardshttp://wvde.state.wv.us/counselors/netsmart/ Group Guidance Lessonshttp://wvde.state.wv.us/counselors/group-lessons.html Guidance Curriculumhttp://wvde.state.wv.us/counselors/guidance-curriculum.html

SMART Goals

Form B2: Goal Setting

Action Plans: Form B.3

Other Important Information

• Professional Conduct• Year End Evaluation• Evaluation of Record• Improvement Plans

Summative Rating

Pilot Agreements

• Participate Fully• Follow all procedures and protocols• Use designed forms• Stick to deadlines• Keep ongoing notes

– Strengths– Challenges

• Cooperate with Research Office

THANK YOU!!

bashcraft@access.k12.wv.usnmcline@access.k12.wv.us

Please pick up your certificate and turn in your evaluation form