section/chapter sponsored conferences - joint ia/pel chapter

9/5/20141

Section/Chapter Sponsored Conferences- Joint IA/PEL Chapter Singapore Section…

Ignite Session, HALL 3, RAI Center, Amsterdam

25 August 2014

Sanjib Kumar Panda – Past Chair - IEEE Singapore Section

Why Chapters/Sections need to run conferences?

9/5/20142

1. How Chapters/Sections can be financially sustainable?

2. How to organize successful conferences at OU level?

3. Benefits to the OUs in running successful conferences!

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PEDS Conference Approved in 1995

Modeled as Pacific”

Pacific region and runs biennially

Modeled as “PESC in Asia-Pacific”to provide an avenue for people to make technical presentationsand attend conferences in Asia-Pacific region and runs biennially

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PEDS and ICSET Conferences

PEDS –19 years (1995-2014)10 times ~2700 Attendees…a “must attend” conference in the Asia Pacific Region

Technically co-sponsored by

ICSET –6 years (2008-2014)3 times ~500 Attendees

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PEDS’s Key Strategy for Success

• High Technical Quality• Foster Power Electronics and Electric Drives

research work in Region 10• Industry & Local participation• Joint Conference organization with other OUs

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A-PEDS Key Strategy Features

Past IEEE PEL Society Presidentis Conference Chair

Organized and formulated by eminent international

experts/leaders as International Steering Committee

Members

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10 conferences in 8 R10 countries

Sydney:

Singapore: 1995, 1997, 2003, 2011

Hong Kong: 1999Bali, Indonesia: 2001KL, Malaysia: 2005Bangkok, Thailand: 2007Taipei, Taiwan: 2009Fukuoka, Japan : 2013Sydney: 2015

Locations selected 2 years in advance

City Centre HotelsCity Centre Hotels

City Centre

Marina Bay

Chinatown

Orchard Rd.

Little India

• Over 10,000 hotel rooms within walking distance in the Marina Bay precinct

• Exciting leisure and entertainment activities

• Convenient access to all parts of Singapore

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Singapore River

Unconventional Social VenuesUnconventional Social VenuesGala Dinner in a

National Monument

Private Beach Party Reception at the world’s longest public cantilever

A New York StreetThemed Gala Dinner

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Dinner in a Cooled Garden Conservatory

Gala Dinner amongst 50,000 marine

animals

Marina Bay Sands SkyParkUniversal Studios SingaporeWavehouse, Sentosa Island

Chijmes HallFlower Field Hall, Gardens by the BayOcean Gallery, S.E.A Aquarium

Champagne Flight at the Singapore Flyer

Dinner in a Conserved Colonial Residence

Cocktails at the World’s Tallest Rooftop Bar

Extraordinary Experiences Extraordinary Experiences

Private Sunset Cruise along Marina Bay

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Up Close Jungle Breakfast at the Zoo

Gourmet Safari Express Private Tram Dinner

Engaging Accompanying Persons ProgrammeEngaging Accompanying Persons Programme

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Relaxing Destination Spa Day Retail “Therapy”

Local Cooking Workshops Local Food Safari

Nature Discovery Trail

NA

TUR

E /

SH

OP

PIN

GC

ULI

NA

RY

/C

ULT

UR

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Cultural Precincts Discovery Tour

Recent and upcoming developmentsRecent and upcoming developments

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Marina Bay Sands Singapore Gardens by the BayResorts World Sentosa MAX Atria

River Safari National Art GallerySingapore Sports HubMarina Bay Cruise Centre

2014 2015

Gardens by the BayGardens by the BaySingapore’s paradigm shift from a

“Garden City” to a “City in a Garden”

101 ha of prime waterfront gardens – Bay South, Bay East and Bay

Central

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Highlight-PEDS 2013 Fukuoka, Japan

380 Attendees~ 40% International form 25 countries~ 60% Local

256 Technical Papers44 Oral Sessions – 164 Poster Session – 91 Papers

4 Keynotes4 Tutorials1 Panel

Student Travel GrantsSocial Events

Local Industry Visit

Industrial Sponsors

Japan Tourism Board Sponsorship

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PEDS 2013 Fukuoka, Japan

PEDS Secrets to successSystematic Organization & Management

PEDS Management Committee

PEDSIntl. Steering Comm.

TPC

Liaisons

An international Steering Committee and TPC

TPC Chair from PEDS LOCTPC Co-Chair from PEDS MC

PEDS Secrets to successClose Collaboration between PEDS Management Com. and Local Com.

Singapore PEDS MC provides support to LOC

Host country leads the Conference & Organizing Comm.

MOU signed by PEDS MC and LOC

PEDS Secrets to successStrict Committee Rules & Guidelines

1. PEDS MC visits the city for site

selection and hotel contract

negotiations along with LOC

2. Minimum guarantee is put on a lower

side to be on a safer side financially

3. AVA facilities are not rented but

sourced by the committee to save cost

PEDS Secrets to successPEDS Targets at-a-glance

Typical Attendance ~250

Paper Submissions ~ 350

Paper Acceptance Rate ~60-70%

~80% Papers from Region 10

~90% TPC members from Region 10

PEDS Secrets to successLinks to PE and IA Societies

PE Society Past President and Leaders: • attend conference• meet with local Industry/academia• present invited lectures• top 20% of the papers are

recommended for IEEE Trans. on IA

PEDS Secrets to successFoster close collaboration through local Tourism Board (STB and JTB)

Sponsorship through local Tourism Boards:

• To bid and bring conferences to Singapore• Discounts on venues• Secretariat services• Publicity cost etc..

PEDS Secrets to successLinks to Local Industry and Government

Industry SupportPEDS 2013 Fukuoka

PEDS Secrets to successAn Industry cooperation success story

PEDS• Attendance• TPC• Exhibits

PEDSPlenary Talk

@ PEDS 2013Increased Yaskawa• Attendance• Paper Submission

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PEDS - A major Power Electronics & Drives

ConferenceWell RecognizedWell Respected

High Quality

Summary

Generate your own revenue through conferences and be financially sustainable

Stay around! the next Ignite will start soon….