self-inspections made simple julie awbrey katie rand october 2, 2014
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Self-Inspections Made Simple
Julie AwbreyKatie Rand
October 2, 2014
School Health and Safety Program
Where Do We Start?
School Health and Safety Program
Where Do We Start?
Next week ALL schools and school districts will receive a “Welcome to the 2014-15 School Year” email
• This email will contain a link to the SRHD School Health and Safety Program website
• Click on the link to see the updated website showing you what to do next…
School Health and Safety Program
Welcome to the Updated Webpage
• Note the 3-step process described in the blue column
• Be sure to follow each step before you begin the inspection process
School Health and Safety Program
Step 1: Complete Contact Form
• Combined with Participation Agreement• Complete each section of the form and
include the email addresses• If there is no secondary contact write
N/A in this section• Include the name of the Superintendent
or Administrator• Contact forms and agreements may be
completed today at the annual training
School Health and Safety Program
Step 2: Distribute Teacher Checklists
• Download the teacher checklists and distribute them to all appropriate staff personnel
• These checklists can be a very helpful tool. Please use them!
School Health and Safety Program
Step 3: Review Inspection Schedule
1. Find your school on the list2. Determine the inspection type3. Follow the instructions for your
inspection type
School Health and Safety Program
Full Self-Inspection Process
School Health and Safety Program
Self-Inspection Step 1Review prior inspection reports • If you do not have last year’s reinspection report, call the SH&S program• Review status of outstanding items previously noted (work orders
completed?)• You will take previous reports with you during the self-inspection
School Health and Safety Program
Self-Inspection Step 2Download and distribute self-inspection worksheets• Begin on School Program’s main page:
srhd.org/schoolinspection
SHORTC
UT
School Health and Safety Program
Step 2 ContinuedSelect Self-Inspection Program & School
Inspection Schedules
School Health and Safety Program
Completing Step 2Download and distribute SI worksheets
Note: also distribute last year’s self-reinspection report for reference purposes.
School Health and Safety Program
Self-Inspection Step 3Complete SI Worksheets and Milk Cooler Information• Worksheet Highlights• Format - writable Word document• Allows more space for comments• Requirements in Bold• Priority items only
School Health and Safety Program
Worksheets have a New LookWorksheets contained in one document
School Health and Safety Program
Completing SI Forms
Impacts B
illing
Include if unsure
Be Thorough
School Health and Safety Program
IMPORTANT NOTE
• Reference last year’s self-reinspection report for ongoing items
• ONLY mark “in compliance” on items if you know that to be accurate
School Health and Safety Program
SI – the Year of Accountability
• SH&S program’s new database allows tracking of items and correction status
• We will verify correction status during routine inspection next school year
• Inaccurate self-inspections may jeopardize participation
School Health and Safety Program
Example Self-Reinspection Report (from prior school year)
CATEGORY ISSUEInsp Code InspCodeText SRHD Findings
Self Re-Inspect Comments
CLASSROOMS GENERAL B 007 All hazardous chemicals ...must be stored to prevent unauthorized use…
Cleaning products were improperly stored under the sinks in most classrooms. Fix in 2014
CLASSROOMS ELECTRICAL C 021 Electrical receptacles shall be properly grounded....
The GFCI electrical outlet in Rm. 5 did not trip when tested. Fix in 2014
PLAYGROUNDS CLIMBERS N 001.14 There should be no entrapments present. There were head entrapment hazards on the playground structure at the spaces between the steps. Fix in 2014
PLAYGROUNDS SWINGS N 001.27 There should be no worn chains or pivot points.
The pivot points in the swing seats on both swing structures are showing wear and should be replaced. Fix in 2014
PLAYGROUNDS SLIDES N 009.10 SLIDE STRUCTURE USE ZONE - There should be 6' min. at the sides & rear. The slide is only 4 feet from the containment barrier. Fix in 2014
School Health and Safety Program
Verifying Inspection Items
CATEGORY ISSUEInsp Code InspCodeText SRHD Findings
Self Re-Inspect Comments
CLASSROOMS GENERAL B 007 All hazardous chemicals ...must be stored to prevent unauthorized use…
Cleaning products were improperly stored under the sinks in most classrooms. Fix in 2014
CLASSROOMS ELECTRICAL C 021 Electrical receptacles shall be properly grounded....
The GFCI electrical outlet in Rm. 5 did not trip when tested. Fix in 2014
Verify during visual inspection of classrooms
Verify by tripping outlet with GFCI tester
School Health and Safety Program
Items in Question• If you do not know how to inspect an item, call School Health and
Safety program
• If you cannot verify compliance, mark “out of compliance” and comment that it could not be checked
Electrical
C-021 16Outlets within 6 ft. of sinks & grounding sources must be GFI protected. Extension cord use must be minimized & not pose a tripping hazard.
Yes No N/A Unable to inspect
School Health and Safety Program
Playgrounds – Special InstructionsThere is an obligation to address pending items
on the self-inspection report
CATEGORY ISSUEInsp Code InspCodeText SRHD Findings
Self Re-Inspect Comments
PLAYGROUNDS CLIMBERS N 001.14 There should be no entrapments present. There were head entrapment hazards on the playground structure at the spaces between the steps.
Fix in 2014
PLAYGROUNDS SWINGS N 001.27 There should be no worn chains or pivot points.
The pivot points in the swing seats on both swing structures are showing wear and should be replaced.
Fix in 2014
PLAYGROUNDS SLIDES N 009.10 SLIDE STRUCTURE USE ZONE - There should be 6' min. at the sides & rear. The slide is only 4 feet from the containment barrier.
Fix in 2014
School Health and Safety Program
Playgrounds – SI Worksheet
Corrections Review Issues From Prior
Inspection(s) Are All Identified Issues Corrected?
List All Changes(If NO is checked in the previous
column, provide item numbers (e.g. N-001.14) for remaining items and list
changes or plans for correction
Review the previous routine and re-inspection. Document all changes and plans to correct previously identified playground issues or hazards (e.g., entanglements, entrapments, protrusions, surfacing depth).
Yes No N/A
Obligation to review and respond to issues from previous report
List pending item numbers and plans for changes or correction
School Health and Safety Program
Playgrounds – Example
CATEGORY ISSUEInsp Code InspCodeText SRHD Findings
Self Re-Inspect Comments
PLAYGROUNDS CLIMBERS N 001.14 There should be no entrapments present. There were head entrapment hazards on the playground structure at the spaces between the steps. Fix in 2014
PLAYGROUNDS SWINGS N 001.27 There should be no worn chains or pivot points.
The pivot points in the swing seats on both swing structures are showing wear and should be replaced. Fix in 2014
PLAYGROUNDS SLIDES N 009.10 SLIDE STRUCTURE USE ZONE - There should be 6' min. at the sides & rear. The slide is only 4 feet from the containment barrier. Fix in 2014
Entrapment was corrected
Swing pivots will be corrected in the summer of 2014 and parts have been ordered
This will not be corrected until slide is replaced pending bond approval
School Health and Safety Program
Playgrounds – How to Document
Corrections Review Issues From Prior
Inspection(s) Are All Identified Issues Corrected?
List All Changes(If NO is checked in the previous
column, provide item numbers, e.g. N-001.27, for remaining items and list
changes or plans for correction)
Review the previous routine and re-inspection. Document all changes and plans to correct previously identified playground issues or hazards (e.g., entanglements, entrapments, protrusions, surfacing depth).
Yes No N/A N 001.27 Swing pivots will be corrected in the summer of 2014 and parts have been ordered.
N 009.10 This will not be corrected until slide is replaced pending bond approval.
Mark “No” since two items are not corrected
List pending item numbers and correction plans
School Health and Safety Program
More Updates – Milk Cooler Form• Everyone completes the form• Temperature reading required if milk is served to
staff or students and the school does not have a school lunch program inspected by the SRHD Food Safety Program
• If cooler out of compliance, adjust then verify with second reading
Completing the Milk Cooler Form
If cooler out of compliance, adjust then verify with second reading
School Health and Safety Program
Self-Inspection Step 4• Avoid a LATE FEE - return completed self-inspection
forms (including Milk Cooler info) to SRHD by the deadline
• Return forms electronically (keeps costs down)• Billing will be sent to school or school district when
all materials are received and reviewed
School Health and Safety Program
In Closing…If you have any questions as you begin the process, please contact:
SRHD School Health and Safety Program324-1560 ext. 4
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