shelf-ready: is it worth the money?

Rebecca SchroederJared Howland

Core steps for cost analysisCore steps for cost analysis

Define the item to be costed

Understand the purpose of costing exercise

Determine the cost basis

Gather information on the work process

Identify and quantify the major cost components

Calculate costs

Document your assumptions and perform reasonableness tests

What we did not measureWhat we did not measure

Equipment

Space

Staff

Acquisitions processes

What we did measureWhat we did measure

Time

Process

Sub-accountsSub-accountsACCOUNT NAME TREATMENT

8116-02 Rush Nothing

8116-04 Partial Shelf-ready (Juvenile, Music, Literature)

Bib record, order, physical processing

8116-05 Special Collections Bib record, order

8116-07 Shelf-ready Bib record, order, physical processing, spine label

8116-10 Firm Order Exceptions Nothing

8116-11 Approval Bib record, order

8116-13 Continuations Nothing

Approval ProcessApproval Process

Previous Shelf-ready Previous Shelf-ready processprocess

Current Shelf-ready ProcessCurrent Shelf-ready Process

Cost ComparisonCost Comparison

Cataloging Salaries_______________________________

Number of Books Cataloged

= $47.64

Cost ComparisonCost Comparison

Account Total Average Cost

Acquisitions Cost

Cataloging Cost

Sample Size

Rush Order $6.02 $0.73 $5.08 3

Partial Shelf-ready

$3.60 $0.31 $1.86 14

Shelf-ready $3.18 $0.42 $0.83 186

Firm-order $4.49 $1.34 $2.69 16

Approval $2.97 $0.31 $2.09 1,214

Continuations $4.95 $1.92 $2.26 26

Days ComparisonDays Comparison

Account Average Days in

Acquisitions

Average Days in

Cataloging

Average Days in

Lettering

Average Days From

Receiving to Circulation

Rush Order 0.00 0.67 0.00 0.67

Partial Shelf-ready

0.00 9.85 3.29 12.86

Shelf-ready 0.27 6.22 0.74 3.59

Firm-order 0.00 19.81 9.64 24.10

Approval 0.10 11.67 8.68 36.66

Continuations 0.00 9.45 10.08 23.50

Days ComparisonDays Comparison

Over

90%speed increase

Time ComparisonTime Comparison

Account Average Processing

Time in Acquisitions

Average Processing

Time in Cataloging

TOTAL AVERAGE

Rush Order 4:00 12:00 16:00

Partial Shelf-ready 2:09 4:40 6:50

Shelf-ready 3:24 4:53 5:06

Firm-order 9:35 17:11 26:45

Approval 2:15 7:42 9:59

Continuations 4:02 8:32 12:32

Time ComparisonTime Comparison

Over

47%less processing time