show me the money grants training 11-10-15

Show Me the MoneyGrant Funding at Riverland Community College

What is a grant?

A grant is…. A grant is not…

What is a grant?

A grant is…. A grant is not…

Money with strings attached Free money

What is a grant?

A grant is…. A grant is not…

Money with strings attached Free money

Connected to a specific need Available for anything

What is a grant?

A grant is…. A grant is not…

Money with strings attached Free money

Connected to a specific need Available for anything

Awarded to best proposal Awarded to all requestors

What is a grant?

A grant is…. A grant is not…

Money with strings attached Free money

Connected to a specific need Available for anything

Awarded to best proposal Awarded to all requestors

A bridge to build capacity A bail out, a solution for a deficit

What is a grant?

A grant is…. A grant is not…

Money with strings attached Free money

Connected to a specific need Available for anything

Awarded to best proposal Awarded to all requestors

A bridge to build capacity A bail out, a solution for a deficit

Given for a fixed time period Permanent

What is a grant?

A grant is…. A grant is not…

Money with strings attached Free money

Connected to a specific need Available for anything

Awarded to best proposal Awarded to all requestors

A bridge to build capacity A bail out, a solution for a deficit

Given for a fixed time period Permanent

A donation or gift

Build capacitynew program or certificate first few years of staffingtrain staff or instructors

Purchase assetshardware/softwareequipmentcurriculum

Improve outcomesincrease enrollmentincrease retentionincrease job placement

Build relationshipsinteract with stakeholders like employers, industry, etc.

What Grants Can Provide

The DOG

Director Of GrantsLaura HelleInstitutional Advancement / Riverland Foundation

The DOG’s Role

Catalyze New Grant Activity Train faculty and staff in the grants process Identify grant opportunities Match institutional needs to grant opportunities Lead the process of grant opportunity evaluation and creating applications Build relationships with funders

Net Result: More Best-in-Class applications = Best-in-Class institution

EVALUATE

FIND Content experts

Bus office / HR

Shared Process

Leads Process

Designate Project Manager; define activities; Create preliminary budget

Gather opportunities informationCreate and prioritize wish lists

APPLY

Narrative; budget detail; document needDesign outcomes / measures

Leads Process

Bus office HR / IR

INTERNAL REVIEW Leads Process

EXECUTEProject Manager finalizes contract, sets up dataImplements and documents all elements

Leads Process

ARCHIVE Leads Process

Internal decision point

External decision point

Bus office HR / IR

Catalyze New Grant Activity

Step 1: Find OpportunitiesFIND Leads Process

Look (& Listen) Professional news Mainstream media Ask colleagues/peers at other institutions Online resources

Know Your Needs What would you do with more $$$? Think about ‘the next big thing’ What investments bring high returns? What would last for many years? What would ‘move the needle’? What are highest priorities?

Step 1: Find OpportunitiesFIND Leads Process

Look (& Listen) Professional news Mainstream media Ask colleagues/peers at other institutions Online resources

Know Your Needs What would you do with more $$$? Think about ‘the next big thing’ What investments bring high returns? What would last for many years? What would ‘move the needle’? What are highest priorities?

To do list:Sign up for one email notification

on grants – coordinate with department

Forward what you find to DOGTalk to your dean/supervisor

about department priority setting

Step 1: Find OpportunitiesFIND Leads Process

Look (& Listen) Professional news Mainstream media Ask colleagues/peers at other institutions Online resources

Know Your Needs What would you do with more $$$? Think about ‘the next big thing’ What investments bring high returns? What would last for many years? What would ‘move the needle’? What are highest priorities?

To do list:Sign up for one email notification

on grants – coordinate with department

Forward what you find to DOGTalk to your dean/supervisor

about department priority setting

You won’t get everything you

identify as a need…

But you won’t get anything you

don’t identify!

When an Opportunity Meets a Need

We are all matchmakers:• DOG• Department• Faculty• Staff• Administrator

Anyone can put together a grant opportunity with a need and ask for an

evaluation

EVALUATE

Bus office / HR

Brief meeting with DOG to go over process Designate a Project Manager Develop project as needed for budget Supervisor/Dean approval Develop a preliminary budget

If hiring staff, need HR sign-off All budgets need Bus Office sign-off

Engage partners (if applicable) Complete form & return to DOG

Mission/Vision? Benefit to Riverland? Application will be competitive? Time for a best-in-class application?

Cabinet-level approval

Develop application timeline

Internal decision point – Apply or not?

Shared Process

EVALUATE

Bus office / HR

Brief meeting with DOG to go over process Designate a Project Manager Develop project as needed for budget Supervisor/Dean approval Develop a preliminary budget

If hiring staff, need HR sign-off All budgets need Bus Office sign-off

Engage partners (if applicable) Complete form & return to DOG

Mission/Vision? Benefit to Riverland? Application will be competitive? Time for a best-in-class application?

Cabinet-level approval

Develop application timeline

Internal decision point – Apply or not?

Shared Process

Internal reality checkBegin the planning process for grant

execution earlyTakes into account institution needs

AND department needsEnsures applications are Best-in-ClassCan be completed in 48 hours if

accelerated timeline is needed

Step 1: Find OpportunitiesCreate Application• Project/program narrative• Boilerplate: history, mission, goals• Data showing need• Design outcomes • Reporting data plan• Budget detail• Indirect costs• Finalize partner roles and resp• Letters of support

Internal Review• Proofread• Inconsistencies• Practice scoring• Check for conflict of interest

IR

IR

Bus office

Bus office

Apply and wait for decision

APPLY Leads Process

Step 1: Find OpportunitiesCreate Application• Project/program narrative• Boilerplate: history, mission, goals• Data showing need• Design outcomes • Reporting data plan• Budget detail• Indirect costs• Finalize partner roles and resp• Letters of support

Internal Review• Proofread• Inconsistencies• Practice scoring• Check for conflict of interest

IR

IR

Bus office

Bus office

Apply and wait for decision

APPLY Leads Process

Use SharePointTask listsDeadlines MeetingsPost complete sectionsShare data

Step 1: Find OpportunitiesCreate Application• Project/program narrative• Boilerplate: history, mission, goals• Data showing need• Design outcomes • Reporting data plan• Budget detail• Indirect costs• Finalize partner roles and resp• Letters of support

Internal Review• Proofread• Inconsistencies• Practice scoring• Check for conflict of interest

IR

IR

Bus office

Bus office

Apply and wait for decision

APPLY Leads Process

Use SharePointTask listsDeadlines MeetingsPost complete sectionsShare data

So who actually WRITES it? Each section is designated to:

DOG Department

Grant Manager Others as appropriate

Decision Dayif yes if no

Decision Dayif yes if no

Either way, I recommend cake!

Step 1: Find OpportunitiesEXECUTE

HR

Bus office

Grant Activity• Finalize grant contract• Legal review (private funders)• Announcement of award• Thank grantors• Hire staff• Purchase equipment• Contract services - agencies/individuals• Begin data collection• Create reporting calendar

IR

Bus office

Communications

Leads Process

ARCHIVE Leads Process

• Archive application• Track supporting data• Archive responses• Archive periodic reports• Post-grant evaluation process

Review: What Grants Can DoBuild capacity

new program or certificate first few years of staffingtrain staff or instructors

Purchase assetshardware/softwareequipmentcurriculum

Improve outcomesincrease enrollmentincrease retentionincrease job placement

Build relationshipsinteract with stakeholders like employers, industry, etc.

Starting point Self

sustaining

Review: What Grants Can’t Do

Cover any cost

Bail out a program

Solve a deficit

Permanently fund a program

Review: What YOU Need to DO

Sign up for one email notification on grants – coordinate with department

Forward what you find to DOG

Talk to your dean/supervisor about department priorities

Questions

Laura Helle

507-433-0664

Cell 507-460-6101

Laura.helle@riverland.edu