sms vendor meeting january 19, 2010 (revised february 19, 2010) new york state education department

SMS Vendor Meeting

January 19, 2010(revised February 19, 2010)

New York State Education Department

SMS Vendor Meeting

• Vendor-State Communications• Vendor Website

• http://www.emsc.nysed.gov/irts/vendors/

SMS Vendor Meeting

• Update on SMS certification center• Maintain SIRS and other required data

elements• Create extracts consistent with requirements

of loading to Level 0/ODS• Comply with any State-adopted middle-ware

Standards• Incorporate advanced business rules and

edits

SMS Vendor Meeting

• Update on SMS certification center (cont.)• Participate in any State SIF initiatives• Enhanced System Capabilities• Implementation Timeline and Processes

• Race to the Top

• http://usny.nysed.gov/rttt/

• America Competes Act (IES grants)• http://www.ed.gov/programs/slds/factsheet.html

SMS Vendor Meeting

• America Competes Act (IES grants)• PRESCHOOL THROUGH GRADE 12 EDUCATION

AND POSTSECONDARY EDUCATION• (I) a unique statewide student identifier that does not permit a

student to be individually identified by users of the system;• (II) student-level enrollment, demographic, and program

participation information;• (III) student-level information about the points at which

students exit, transfer in, transfer out, drop out, or complete P–16 education programs;

• (IV) the capacity to communicate with higher education data systems; and

• (V) a State data audit system assessing data quality, validity, and reliability.

SMS Vendor Meeting

• America Competes Act (IES grants)• PRESCHOOL THROUGH GRADE 12 EDUCATION

• (I) yearly test records of individual students with respect to assessments under section 1111(b) of the Elementary and Secondary Education Act of 1965 (20 U.S.C. 6311(b));

• (II) information on students not tested by grade and subject;• (III) a teacher identifier system with the ability to match

teachers to students;• (IV) student-level transcript information, including information

on courses completed and grades earned; and• (V) student-level college readiness test scores.

SMS Vendor Meeting

• America Competes Act (IES grants)• POSTSECONDARY EDUCATION

• (I) information regarding the extent to which students transition successfully from secondary school to postsecondary education, including whether students enroll in remedial coursework; and

• (II) other information determined necessary to address alignment and adequate preparation for success in postsecondary education.

SMS Vendor Meeting

• 2010-2011 New Data Requirements• NYSSIS ID and Local ID

SMS Vendor Meeting

• 2010-2011 New Data Requirements (cont.)

• Federal Race/Ethnicity collection requirements

• http://www.emsc.nysed.gov/irts/sirs/2010-11/sirschanges2010-11.html

• Two-part question• Race code for student prior-coded as Hispanic• Race and Ethnicity codes for student prior coded

as Multiracial

SMS Vendor Meeting

• 2010-2011 New Data Requirements

(cont.)• Begin enrollment – 8294 (required in 2010-11)• End enrollment for 8294 (code 8316)

• If student ends residency or is no longer of compulsory age, as defined by district policy, [or returns to the same location]

• Grade – Full-day Kindergarten (KF), Half-day Kindergarten (KH)

SMS Vendor Meeting

• 2010-2011 New Data Requirements (cont.)• Course – State and local code

• 3-8 ELA/math, 5/8 social studies, 4/8 science• Courses that end in a Regents exam

• Course grade (secondary)*• Teacher ID and teacher assignment*• Principal ID and principal assignment*

* Requirements anticipated to be set by July 2010

SMS Vendor Meeting

• 2010-2011 New Data Requirements (cont.)• IEP or 504 Accommodations

• Flexibility in scheduling/timing• Flexibility in setting• Method of presentation (exclude Braille/large type)• Method of response• Other• Braille• Large type• Tests read (new)• Use of Calculator (new)• Use of spell-check/grammar check (new)• Deletion of spelling (new)

SMS Vendor Meeting

• 2010-2011 New Data Requirements (cont.)• ELL Accommodations

• Time extension• Separate location• Bilingual dictionary/glossary• Oral translation• Responses written in native language• Translated edition (selected tests)

SMS Vendor Meeting

• 2010-2011 New Data Requirements (cont.)• Title I – Part A: Improving Basic Programs School-

wide Program (other than 5533) (code 0411)• Applied for Supplemental Educational Services for

Schools in Improvement Status under Title I (code 5577)

• Title I – Part D: Prevention and Intervention Programs for Children and Youth who are Neglected (Code 8327)

SMS Vendor Meeting

• 2010-2011 New Data Requirements (cont.)• Assessment codes for Algebra component

retests (beginning with 2009-10)• Component Retest in Math, Component A • Component Retest in Math, Component G• Component Retest in Math, Component S

SMS Vendor Meeting

• 2010 – 2011 New System Capabilities• Flattened enrollment extracts

• School Enroll Template (current)• Each entry and exit is on a separate row

• School Entry/Exit Template (new)• Entry/Exit pairing on a single row

SMS Vendor Meeting

• 2010 – 2011 New System Capabilities• Student course enrollment extract*• Teacher/principal assignment extract*• Course and course grade extract – *

• Local codes

• Course and course grade extract*• State codes

• Import Student NYSSIS ID*• Import State Teacher ID**Requirements are anticipated to be set by July 2010, with implementation

expected in by October 2010

SMS Vendor Meeting

• 2010 – 2011 New System Capabilities (cont.)

• Access to update prior-year data• Student ID

• not reuse an ID once it has been assigned• when converting to a new system, not generate

new IDs for students who already have an ID

SMS Vendor Meeting

• Accountability and end-of-year data collection deadlines

SMS Vendor Meeting

• Other vendor submitted items

SMS Vendor Meeting

• Next Steps• Follow up meeting(s) and format• March 25, 2010 – 10 a.m. – 12 noon

(conference call)• Additional questions and specifications

SMS Vendor Meeting