solutions for enterprise wide procurement joanne woytek, program manager webinar 09.09.2015ls

Solutions for Enterprise Wide Procurement

Joanne Woytek, Program Manager

Webinar 09.09.2015LS

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Agenda

I. SEWP Overview

II. Website Overview

III. Conclusion

• Agencies approved by OMB for IT Product/Service GWACs- GSA, NIH, & NASA- Other agencies may have targeted GWAC authority

• Based on Clinger-Cohen Act• Pre-award activities/verifications already performed at basic

contract level- e.g. business size and financial responsibility determinations, etc.

• Open to All Federal Agencies and their Authorized Support Contractors

• All Federal Agencies have utilized SEWP

Government Wide Acquisition Support

Government-Wide Acquisition Contracts (GWACs)

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147 PRIME CONTRACT HOLDERS INCLUDING 120 SMALL BUSINESSES 28 SDVOSB (Service-Disabled Veteran-Owned Small Businesses)

19 HUBZone (Historically Underutilized Business Zones)

11 EDWOSB (Economically-Disadvantaged Woman-Owned Small Businesses)

SEWP by the Numbers

SEWP V

Current Figures… see “SEWP Snapshot”

Thousands of Providers including Cisco, Apple, Dell, HP, IBM, NetApp, EMC, APC, VMware, Microsoft, Oracle, etc.

Millions of Unique Products & Product Based Services

SEWP V began on May 1st, 2015

10 year contracts (5 year base contract with 5 year option)4

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What can be procured through SEWP?

CONTRACT VEHICLE FOR PURCHASE OF ICT (INFORMATION AND COMMUNICATION TECHNOLOGY), AUDIO/VISUAL PRODUCT SOLUTIONS,

AND RELATED SERVICES

Information Technology & Networking

Computer Hardware, TabletsNetwork Appliances: Routers, Modems, VOIPStorageSecurity

Software & CloudSoftwareVirtualization and Cloud ComputingXaaS (e.g. SaaS=Storage as a Service)

Mobility & Communications Telecommunication Devices and Monthly Service

Supporting TechnologyScanners, Printers, Copiers, Shredders Associated Supplies and AccessoriesSensorsHealth IT (e.g. Fitbit)

AV/Conferencing A/V Equipment and AccessoriesTVs, Display Monitors, Projectors and Screens

ServicesMaintenance / WarrantySite Planning / Installation / CablingProduct Based TrainingProduct Based Engineering Services

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Product Solution Availability

• Not a traditional searchable catalog• Quote Request Tool available online • Quotes are verified against contract

catalog

SEWP is ‘Catalog by Request’ not

‘Request by Catalog’

• Items added to contract based on customer requests

• Contract Holder requests to add products are approved or denied daily

• On-line contract database of record

Dynamic Catalog

• Market Research Tool (MRT) combines Search and Dynamic Updates to create an RFI

• Quote Request Tool (QRT)• Contact Contract Holders

Request for Information

(RFI) Methods

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SEWP V Groups

NAICS Code 334111Group A Full and open Competition

NAICS Code 541519Group B(1) Hub-Zone Set-Aside

Group B(2) Service-Disabled Veteran-

Owned Small Business Set-Aside

Group C Small Business Set-Aside

Group D Full and Open Competition

All business size designations are represented throughout SEWP V

Scope is the same for all Groups

RFQ’s can be submitted separately to Group A (which has a different NAICS code) or any combination of Groups B, C and D

Alignment of groups ensures proper use of NAICS codes

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Fair Opportunity – FAR 16.505(b)

Fair Opportunity MUST BE provided within at least one Contract Group or Set-Aside

• Does not apply to orders under $3,500

Fair Opportunity applies to any Multi-Award Contract

• Process for Fair Opportunity (per FAR) is at CO’s Discretion• SEWP Quote Request Tool is the only RECOMMENDED

method• Best Value determination

Brand Name and Sole Source

• Brand Name: Posting in the RFQ of a Justification and Approval (J&A) is required for orders over $25,000

• Sole Source: Exceptions and procedures in FAR 16.505

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Contract Basics

Basic Contracts are on SEWP website including list of incorporated clauses

Delivery Order against existing Contract- Additional Clauses and T’s & C’s may be negotiated at the

delivery order level

Agency Specific Policies are easily applied

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Pricing

• Contract discount structure • Less than GSA Price• Manual review• Comparison to other contract prices

Contract Price

• Purchases can be consolidated to maximize price discounts• Internal competition results in line item discounts• Product prices may be negotiated and/or questioned

Quoted Price

• All products• All fixed price services

Fair and reasonable pricing set at contract level for:

• Level of effort• Labor hours

Labor price reasonableness determined by initiator

Strategic and Recurring Orders

• An order awarded for recurring product/service needs, with options to purchase from the same quote/initial order for a defined period of time (not greater than 5 years)

• Delivery orders can be structured similar to a purchase agreement• Fair Opportunity required for initial order

Delivery Order With Options (DOWO)

• Government-Wide/GSS, Agency, or Organization level• Pricing obtained through RFQ to provide Fair Opportunity• Specialized line items and pricing added to contract• Structure and refresh time determined by agency (annually, quarterly)• SEWP creates a catalog of accepted items

• Purchase direct via credit card (optional)• Create order form

Product Category Catalogs

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Variable Priced Line Items & Fee

All Line Items on SEWP have a Maximum Catalog Price, except:

3 Variable Priced CLINS

• CREDIT-Z: For Credits (e.g. trade in)• TRAVEL-Z: For Travel in support of in-scope

services (must follow GSA Travel pricing and regulations)• DELIVERY-Z: For Delivery and Shipping costs

Fee is now incorporated in the product price

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Procurement LifecyclePre-Orde

r Support

• Review Requirements when scope is uncertain• Assistance on SEWP Processes including step-

by-step walk through• Online Quote Request Tool

Order Processing

• Review, process and forward orders and mods• Orders/Mods must be sent to SEWP Program

Management Office (PMO) via sewporders@sewp.nasa.gov by Government Agency

• All orders verified by PMO prior to forwarding to Contract Holder

• Obtaining quotes through the Quote Request Tool will expedite order processing

• Reconcile and track orders through completion

Post-Orde

r Support

• Process and post order status data• Assist with problem resolution

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Post-Award GuidanceSEWP Program Office does not supply award information

Quote Request Tool includes an optional Award Notification function

From FAR Part 16.505:• ALL ORDERS

• Fair Opportunity issues may be referred to an Ombudsman• ORDER LESS THAN $5 MILLION

• Post-award debriefs and award notification are at the Issuing Agency’s discretion• ORDERS OF $5 MILLION OR MORE

• Post-award debriefs shall be provided• Contracting Officer shall notify unsuccessful bidders

• PROTESTS• Orders under $10 M only protestable for out of scope requirements or ordering

outside the contract period of performance• Orders over $10 M may be protested (FAR 33.104)

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SEWP Customer Service Contacts

Web www.sewp.nasa.gov 24x7x365

E-mailHelp@sewp.nasa.gov Get responses within 1 business

day

Helpline 301-286-1478 Mon–Fri, 7:30 AM–6:00 PM ET

Fax 301-286-0317 Fax orders

E-mail Orders sewporders@sewp.nasa.gov E-mail orders

Mail 10210 Greenbelt Road, Suite 200, Greenbelt, MD 20771

Find UsNASA SEWP

Follow SEWP@NASASEWP

Group:NASA SEWP GWAC

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Civil Servant Management Team*

Program Manager / COR Joanne Woytek 301-614-7128 Joanne.R.Woytek@nasa.gov

Deputy Program Manager Darlene Coen 301-614-7127 Darlene.E.Coen@nasa.gov

*Questions are best sent to help@sewp.nasa.gov for fastest assistance

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SEWP Website OverviewI. Frequently Asked Questions

(FAQ) II. Contract InformationIII. Points of ContactIV. Program Performance PageV. Agency Specific PagesVI. Tools Review

“Easy as Duck Soup

”- Marx Brothers